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January Forum 2012

This forum post provides updates on various topics including flood relief efforts, Middle States accreditation, campus appearance improvements, enrollment goals, and shared services initiatives.

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January Forum 2012

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  1. January Forum 2012

  2. Introductions • Robert Blanchet, Director of Admissions • Paul Fraczek, Cleaner • Benjamin German, ISA Fisheries & Wildlife • Gerald Manning, ISA College Farm • Allan Quinn, Capital Const./Project Manager • Robert Shanz, Grounds Worker • Stacie Weddle, ISA College Farm

  3. Title Changes • Donna Cappadona – IST • Paul Dunn – Admissions Assistant • Jennifer Gray – Director of Institutional Effectiveness • Catherine Krajewski - EOP • Brent Lehman – ISS • Elisa Lopez – Center for Academic Support & Excellence • Jennifer Mormile – Keyboard Specialist 2

  4. More Title Changes • Jiang Tan – Director of The Center for Excellence in Teaching & Learning • Tara Winter – Dean of Academic Services • Anita Wright – Director of Professional & Continuing Education • Jedadiah Radliff - IST

  5. Thank you! • College-wide response in flood relief: faculty/staff = 1,068 hours • Helped move students • Set up $60k flood relief fund • Relocated faculty/staff • > flex. coursework/assignments around class delays/cancellations • Assisted community – food prep & serving, clean up, reconstruction

  6. Update: 3 Priorities

  7. Middle States • Focus on Standard 7: Institutional Effectiveness • New liaison: Ellie Fogarty • Draft document 2/1 • Final to MSCHE 3/1 • Spring MSCHE team visit • June decision • Pass, remain accredited & work on recommendations for 5-yr. report • Fail and be on probation (absolutely unacceptable!)

  8. Campus Appearance • Received long list of suggested improvements - thank you! • Provided to Beautification and Facilities & Space Committees for prioritization/implementation • Some projects done/underway; others in spring - Knapp Plaza summer

  9. Enrollment • EMP completed • Linked to SP • Identified required resources • Goals 2012: 2,579 (+2.5%) 2013: 2,650 (+5%) 2014: 2,704 (+7.5%) • Focus on niche, new & under capacity programs

  10. Enrollment Continued • Consistent selectivity • EOP – funding 129 • International +10%/year • Gender – 50/50 • 50% bacc. enrollment 2013

  11. Enrollment Continued • Update • Applications + 3.5% • Tech sector + 0.2% • SUNY avg. + 1.8% • New social media • Facebook initiatives • Incoming 2012 class • Admissions site

  12. Shared Services • Carol Bishop, VP for Business & Finance • Regina LaGatta, VP for College Advancement • Bonnie Martin, VP for Operations • Joel Smith, VP for College Relations Same number of VPs-- Pat retired, ½ to Carol and ½ to Bonnie, Regina is 20% and Joel and Bonnie are 40% at Cobleskill, resulting in about $100k savings. In addition to managing day-to-day operations, these VPs are charged with identifying/evaluating opportunities for shared services. Each campus maintains its own budget and reserves. Two-day Cabinet Planning Retreat first week of January

  13. Sharing So Far - Academics • Jointly recruit int’l students & provide int’l experience; SEVIS regs.,SUNY approval,study abroad • Some Coby faculty @ Delhi Sharing Teaching Ideas Day • Coby Tilapia for Delhi’s culinary program • Online delivery req. low enrollment classes to serve s’s at 2+ insts. • Delhi’s teacher ed. s’s in Coby’s Child Care Center • Coby academic deans at Delhi to discuss academic structure • Some Coby library staff visited Delhi – grants, library coding • EOP directors discussed operations and ways to collaborate • Discussion of sharing animals (heifers)

  14. More Sharing – Business & Ops • Student Accounts exploring sharing, best practices • Purchasing, IT exploring joint purchases • Printing – Coby absorbed majority of Delhi’s printing, income for Coby, savings for Delhi • Emergency resources – joint plan to provide back up • Exploring Delhi’s hosting Moodle, Confluence & Footprints for Coby, inter-campus data link & Internet failover connections

  15. More Sharing • HR & Facilities share best practices; exploring join. efforts for > savings • Grants staff collaborating on joint projects • Joint training/staff development opportunities. • Coby UP shared alliance staff training • RL Prof. Dev. Training Program – shared best practices • Delhi staff attended Degree Works training at Coby • Coby assisting training of new Delhi accountant • Delhi to provide Omni Update training at Coby • Student Success Center – share best practices, subscriptions • Student apartment complex-shared experiences • Service learning/comm. engagement

  16. Second Century Enterprise Plan • Spring 2012 actions: • Academic program prioritization • New teaching & prog. del. methods • “Closing the loop” in assessment • > engagement in the community • Support/celebrate faculty/staff accomps. • Implement enrollment management plan • Revision of budgeting methodology • > effort to secure add’l resources

  17. Academics • Milestones • AAS Animal Ind. & BT Env. & Energy Tech enrolled first students • School of Ag. Enrollment >1,100 • Wheeler Hall extension opened • PACE created to facilitate opps. for non-traditional students and professionals • Freshman Year Experience added tutors for especially challenging courses

  18. Academics Continued • Van Wagenen Library • Classroom for information literacy • Ctr. for Excell. in Learning & Teaching • Culinary collections from Prof. Daly • Current/accurate online catalog • Degree Works installed • Graduation app. process implemented

  19. Academic Kudos • JoAnne Cloughly – Women Chefs & Restaurateurs 2011 Educator of Year • Charles Moran – Smart Money Magazine’s “Power Thirty in Finance” • Terry Hughes – Nat’l Service Citation National Assoc. Agr. Educators • Retention: 2010-11: 59.2% 2009-10: 54.6%

  20. Academics - Future • Develop comprehensive farm plan • Begin work on Ctr. for Ag & NR • Secure agreement with Fulton-Mont. CC for int’l students to improve English skills • Integrate NY Times into 1st Yr. Exp. • Develop student advisement guide • PACE & faculty est. degree completions

  21. Business & Finance • Will meet fin. plan revenue target (good news) • No excess tuition to help fund reserves (bad news) 2010-11: $278k • Equip/furn. replacement requests $735k, Fiscal Comm. rec. $559k

  22. Business & Finance Continued • Available cash reserves (6/11): $8.3m (replenish at $2m/yr.) • Est. budget shortfall: $3.2m • Strategic Plan initiatives • Equip/furn. replacement ($559k) • Will need to manage reserve spending very carefully! Carol

  23. Business & Finance Continued • >% of M/WBE purchases (3rd in SUNY = 16.63%) • 2012-13 dept. budget req. templates revised to incorporate SP goals & dept. assessment results

  24. Student Life • Student Advisory Council to meet with Deb and Steve 1x/month • Cultural Arts Series – 5 for spring • Maines Foodservice Fair 1/31 • 8thSuperbowl Extravaganza 2/5 • Mock Rape Trial/Ed. Awareness 2/7 • Sno-Ball 2/10 • 4th Communiversity Event –Flood Apprec. Dinner Dance 2/18 • Internship/Transfer/Grad /Study Abroad Fair 3/1 • RLO hosting NE Housing Officers Conf. 3/16 • Sexual violence brochure – available today • Spring-Fling 4/28 • Wildlife Festival 4/28

  25. Student Life Renovation Projects • Prentice “refresh” • Phase I – enhance lobby, “grab & go,” new paint, lighting, furniture • Phase 2 – private dining area to add chef stations - fall 2012 • Champlin - wood fired brick oven, open fall 2012 • Grand opening of “Twisted Whiskers,” newly student named, Bouck Café.

  26. Residence Life • Halls impacted by floods renovated ($1.5m) • Help move s’s from Parsons back on 1/22 (call RLO) • Coby/Delhi joint Res. Life training retreat 1/13

  27. Residence Life Renovation Projects • $1.1m roof terraces in Ten Eyck/Fake, Davis/Parsons • $1.6m Parson bathrooms (7/12) • $60k masonry rehab (8/12) • Roof renovation scope (spg.12) • >heating controls Wieting, Vroman

  28. Athletics • Women’s Soccer - National Soccer Coaches Assoc. of America academic awards honorees (3.0 GPA or higher). Also received NSCAA Silver Sportsman Award • Men’s & Women’s Cross Country - NEAC Champs • Western Style Equestrian won ISHA Region 2 Zone 3 event • 16 student athletes to NEAC & ECAC All Conference • 13 student athletes as NEAC Athlete of the week • Athletic Boosters • Generated $30k in donations • Hall of Fame Booster Club Recognition Luncheon 1/28 • 1st Annual Booster Club Golf Tournament 9/12

  29. College Relations/Communications & Marketing • Coby Now – expanding internal communication • Cabinet minutes posted on web – expanding internal communication • Joint Webmaster Search – higher level skill set to both campuses • Electronic Media Counselor/New Media Specialist position created • Web Advisory Committee reactivated

  30. College Relations Continued • Omni Update training 1/18, 1/19 • Photo shoots conducted to support admissions/marketing • New Facebook pages created for Student Success Center & Fisheries & Wildlife Dept. • Working to expand name recognition • Faculty experts list • Trade publication database • Points of pride

  31. College Advancement-Annual Fund • Revised calling cycle – flood fall campaign: $28,700 • $115k raised to date for scholarships, Coby Fund, Title III endowment • Priorities for spring • >participation in leadership giving • ID major gift prospects • Host successful revenue generating events • Exceed 2011-12 annual fund goal of $300k

  32. College Advancement - Foundation • Established four new endowed scholarships • $189k Ottman • $30k Grapevine • $10k Milton Cat • $10k Kevin & Roberta O’Donnell • Created student flood relief fund • Priorities for spring 2012 • Enhancement of non-endowed scholarships • Secure funding for Title III endowment match • > membership in Fighting Tigers Booster Club

  33. College Advancement - Alumni • Veterans Courtyard unveiling; Veterans Day Celebration • Creation of Alumni Association Housing Corporation, a not-for-profit subsidiary. Will finance new “town house” style residence facility. Location under discussion, but not at the Ski Lodge • Alumni Ambassador Program – training during Homecoming Weekend

  34. Alumni Continued • Priorities for spring 2012 • Grow the Alumni Ambassador Program strategically • ID key affinity groups to reconnect to campus • Construction of Veterans Courtyard with ribbon cutting Veterans Day 2012

  35. Advancement – Grants & Sponsored Programs • Submitted 16 grant proposals • Awarded 9 totaling $1.6m • Worked with 4 faculty (no previous grant exp.) to prepare grant apps. • Participated in Senator Gillibrand’s NY State Farm Day in DC

  36. Grants Continued • Priorities for spring 2012 • Populate Scholar Universe database with faculty information • Submit/be awarded USDA Food Security grant • Secure funding for anaerobic digester • Participate in NYS and SUNY Federal Relations Days

  37. Advancement – Campus Events & Conferences • Implemented restructured office to support logistical event/meeting needs on/off campus • Engaged 3 new state contacts in hosting events • Streamlined financial/legal practices - campus events • Priorities spring 2012 • Plan/implement Commencement 2012 • Host 3 large external and 3 internal campus events • Reevaluate campus Facilities Use pricing & make available • Create web pages to highlight Commencement, facility rentals and events planning

  38. Maintenance & Construction Updates – Projects Completed • Campus-wide fire alarm upgrade nearing completion (spring ‘12) • New manure lagoon has expanded storage capacity to 3m gallons at Dairy barn • Campus infrastructure assessment complete • Wheeler Hall addition complete and labs in use • Library renovations completed, ADA openers to be installed spring ‘12 • Master Plan completed

  39. Maintenance & Construction New Projects Underway • New heifer barn bid, construction spring • Pedestrian walkway/bike trail delayed until spring due to flooding • Existing Wheeler inter. renovations started; limited access spring, offline summer • Campus beautification project design is being completed, work this spring • Relocation of livestock in support of new Ag & Tech Ctr. to continue spring • Center for Ag & NR project to bid Feb.

  40. Projects Underway Continued • Painting of various bldgs. this summer • Add’l pool repairs (diving board, drain) in design • Developing project scope for Home Ec • Hydraulic analysis of campus water dist. system in progress

  41. Energy Related Projects • PV systems being investigated for CEST building via NYPA grant • Solar hot water being explored for pool through NYPA grant • Energy monitoring/adjustments implemented = sign. nat. gas savings • Winter break heating conservation program implemented (savings estimated $300k)

  42. ITS - Operations • Helpdesk – hired student techs for add’l support • Keeping Warner Hall labs open until 9pm M-Th. • SWAT/Banner – working on consolidated calendar • Continue to establish single source system for people and building information • Nolij – reviewing path to next version upgrade • Convened first meeting of Web Advisory Comm., will meet regularly • Working on 3 new hires: Comp. Tech., Sr. Banner Programmer and joint Web Master

  43. ITS Projects • Email Migration/Upgrade complete • Degree Works – 3 rounds of training done, to be finalized in 2012 • New Wheeler renovation issues being addressed, old equipment removed • Emergency Alert System done in Feb. • Angel CMS migration to Moodle ongoing, training will follow • SCOPE testing in spring

  44. ITS Projects Continued • Network/phones – new voicemail system, new VOIP phones • IT equipment turnover finalized spring • Network upgrade finalized spring Strategic: • ITS Dept. web site upgrades in spring • IT SP/Master Plan complete • IT Governance – work with Tech Comm. on revamping comm. work, input/advisement

  45. Team • Created outstanding leadership team to respond to shared services initiatives • Open dialogue, reach consensus, support decision because we’re a team • SUNY Cobleskill has unlimited potential and what we achieve is up to the SUNY Cobleskill team • Starting today, let’s work together to achieve SUNY Cobleskill’s full potential

  46. Announcements • Intervention Training (response to disruptive students) well received in past. Encourage you to contact Lynn Ontl to schedule.

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