NYS Education Department Vendor Meeting

1. NYS Education DepartmentVendor Meeting Date: August 22, 2012 Time: 11:00 AM – 1:00 PM Phone: 1-866-394-2346 Pass code: 445 260 6034# Webinar:http://connect.moric.org/vendormeeting/

2. Agenda • Welcome and Introductions • 2011-12 Staff Evaluation Rating Template Review • 2012-13 Review • 2012-13 Data Collection Requirements • 2012-13 Timeline • Coming Attractions • SMS Certification Center • Reference Resources • Questions

3. 2011-12 Staff Evaluation Rating Review • Staff Evaluation Rating template • For Public Schools - each staff person reported must have 4 evaluation records • Local; State; 1 Other; and 1 Overall Composite Score • For Charter Schools – each staff person reported must have an Overall Composite record • Additional field to collect an Alternate Staff ID • In April, a new field was added as the last field in the template • The new field is used to collect the statewide TEACH ID, if your customer is using the TEACH ID as the local staff id • Note: Report either the Staff ID or the Alternate Staff ID, but not both • Evaluation Criteria Code(refer to template for score ranges by category) • STATE - State sub-component scoreLOCAL - Local achievement sub-component • OTHER01 - Other - IneffectiveOTHER02 - Other - DevelopingOTHER03 - Other - EffectiveOTHER04 - Other - Highly Effective • OC01 - Overall composite - IneffectiveOC02 - Overall composite - DevelopingOC03 - Overall composite - EffectiveOC04 - Overall composite - Highly Effective

4. 2012-13 • Review • Data Collection • Timelines

5. 2012-13 Review • Comprehensive course code catalog, aligning with the NCES SCED codes, available for use http://www.p12.nysed.gov/irs/courseCatalog/home.html • BOCES required to report course/teacher/evaluation data  • Student Lite; School Entry Exit; Course; Staff Snapshot; • Staff Assignment; Staff Student Course; Student Class Grade Detail; • Staff Evaluation Rating; Location Marking Period • Reminder to have a placeholder in the SMS for Alternate Student ID (NYSSIS) • To be used for reporting to Higher Education (transcripts, etc) • Provide placeholders in the SMS for Adult ID • Local Adult ID • Statewide Adult ID

6. 2012-13 Data Collection • New data collection requirements for existing templates: • Student Lite (Demographic) • New Credential Codes for Science and Math • School Entry Exit • 0033 -Entry Enrollment codefor part-time students pursuing a HS diploma • Programs Fact • New Program Service Codes: • 1232 - SIFE (Students with Interrupted Formal Education) • 4015 - indication of student’s participation in STEP (Higher Ed) • 4004 -indication of student’s participation in Liberty Partnership Program (Higher Ed)

7. 2012-13 Data Collection cont’d • Programs Fact (con’t) • New program service ending reason code: • 680 - Leave CTE with the intention of continuing later - to identify students who plan to continue the program, but may be skipping a semester or a year. • Remove: • Eliminate Program Type Code for Title II - TPREP. CTE Program Type code will be used for all records. (Participation Info Code) • Assessment Fact • No longer report testing modifications in field: Assessment Modification Code • New Alternate Standard Achieved Code field • New Measure Codes for Career and College Readiness Assessments • New Measure Codes for NYSESLAT • Student Daily Attendance • Used to collect negative daily attendance for : (E)xcused, (U)nExcused, (T)ardy • LEAs will map Local Codes to State Attendance Codes in the dimension table • Multiple daily attendance records for the same date will be reported according to the hierarchy: (1) excused absence, (2) unexcused absence, (3) tardy

8. 2012-13 Data Collection cont’d • Student Class Grade Detail • New Class Detail Outcome Code: • “N”= Not Complete code. Use this code on any record where it is necessary to indicate that the student did not complete the course for any reason (including “drop” or “incomplete”). • New Credit Recovery Code field to indicate credit earned through make-up credit program • “Y”= credit earned through make-up credit program; “N” = credit not earned, or not earned through make-up credit program • Term Code “S” will indicate make-up credit was earned in Summer School • Staff Snapshot • Collection of Teacher information for: • Original Hire Date; (required for all reported staff) • Exit Date; (required when staff leave the LEA) • Tenure Date (required when tenure is granted by the LEA)

9. 2012-13 Data Collection cont’d • Data collection requirements for new templates: • Staff Assignment • Links principals to groups of students • Contact • Provides Adult contact information and Adult Statewide IDs • Student Contact • Links student to an adult who is authorized to view the educational records of the student

10. New Measure Codes • 2011-12 • College and Career Readiness Measure Codes • 2012-13 • Credential Codes • Contact Relationship Codes • Assignment Grade Level Codes • NYSESLAT Measure Codes • http://www.p12.nysed.gov/irs/sirs/2012-13/AddDelete.pdf

11. 2012-13 Timelines • New codes and fields in existing templates should be available in the SMS by October 2012 • For All NYS eScholar Templates: • When eScholar adds fields in their annual release to templates that NYS already uses, vendors should make it a practice to add those additional fields (unpopulated) to their extracts, even if NYS does not require the fields • Both NYS Reporting and Regional Reporting fields are required. http://www.p12.nysed.gov/irs/vendors/2012-13/techInfo.html • Data extracts for the following new/updated templates should be made available to LEAs no later than: • Staff Snapshot November 2012 • Student Daily Attendance December 2012 • Assessment Fact December 2012 • Student Class Grade Detail (all courses) December 2012 • Staff Assignment December 2012 • Staff Student Course (all courses, roster minutes) December 2012 • Student Contact February 2013 • Contact February 2013

12. Coming Attractions • 2012-13 • New Credential Codes for Foreign Language • Additional Staff Evaluation Codes • 2013-14 • Student-level suspension (in-school/out-of-school) • Grade Point Average (GPA) • Accumulated Credits • New Measure Codes • New Credential Codes for RCT and NYSAA

13. School Management System (SMS) Certification Center • http://sms-certcntr.lhric.org/ • smscertcenter@mail.nysed.gov

14. Additional Resources • Ken Wagner memos • http://www.p12.nysed.gov/irs/sirs/documentation/Teacher-CourseDataCollection-final-5-2-11-2.pdf • http://www.p12.nysed.gov/irs/teacher/TSDL-and-RosterVerification-final3-15-12.pdf • SIRS Guidance • http://www.p12.nysed.gov/irs/sirs/ • Collection Requirements for 2012-13 • http://www.p12.nysed.gov/irs/vendors/2012-13/techInfo.html • Annotated Templates for Extracts • http://www.p12.nysed.gov/irs/vendors/2012-13/Templates2012-13.xls • NYS Teacher and Principal Evaluation (purple memo) • http://engageny.org/wp-content/uploads/2012/03/nys-evaluation-plans-guidance-memo.pdf • APPR guidance • http://usny.nysed.gov/rttt/teachers-leaders/fieldguidance.pdf • Comprehensive Course Catalog • http://www.p12.nysed.gov/irs/courseCatalog/home.html

15. Questions? dataquest@mail.nysed.gov NYSED IRS Department (518) 474-7965