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NYS Education Department Vendor Meeting

NYS Education Department Vendor Meeting. Date: April 21, 2015 Time: 11:00 AM – 12:00 PM Phone: 1-866-394-2346 Pass code: 671 382 9672# Webinar: http://connect.moric.org/vendormeeting/. Agenda. Welcome and Introductions Part I – 2014-15 New Data Collection Information

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NYS Education Department Vendor Meeting

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  1. NYS Education DepartmentVendor Meeting Date: April 21, 2015 Time: 11:00 AM – 12:00 PM Phone: 1-866-394-2346 Pass code:671 382 9672# Webinar:http://connect.moric.org/vendormeeting/

  2. Agenda Welcome and Introductions Part I – 2014-15 New Data Collection Information • New LEP Exit Codes Part II - 2014-15 Data Collection Reminders • General information • Staff Snapshot Template • Staff Assignment Template • Staff Tenure Template Part III-2015-16 Overview of Data Collection Requirements Reference Resources Questions

  3. Part I - 2014-15 New Data Collection Information 2014-15 Add/Delete Document: • http://www.p12.nysed.gov/irs/vendors/2014-15/techInfo.html • New LEP Program Exit Codes (For specific definitions, refer to the SIRS manual) • LEP Eligibility Exit Using NYSESLAT score only — Code 2011 • LEP Eligibility Exit Using NYSESLAT score and a NYSTP or Regents score — Code 2022 • LEP Eligibility Exit due to determination by CSE — Code 2033 • LEP Eligibility Exit based on review of identification determination — Code 2045

  4. Part II - 2014-15Data Collection Reminders General Information: • June Integrated Algebra Administration: Reminder to ensure this assessment has been added to the tables in your student systems with Assessment Measure Code 06204. • Double Testing Math Waiver for 7th and 8th Graders: Reminder that requirements haven’t changed because of the testing waiver. Staff Student Course extracts should still contain the grades 6, 7, and 8 mathematics assessment date record for any 6th, 7th, or 8th graders taking a Regents math course. • Overlapping Relationship Start and End Dates: For data accuracy purposes, TSDL records (Staff-Student-Course Record, Staff Assignment) cannot have overlapping start and end dates. For example, if a linkage ended on March 6, 2015, any new start date entered in the same record must be March 7, 2015 or later.

  5. Part II - 2014-15 Data Collection Reminders • School Lunch Vendors • Updated FRPL Reporting Guidance has been posted to Vendor website at http://www.p12.nysed.gov/irs/vendors/home.html. Note that for State reporting purposes, Free/ Reduced Price Lunch Programs Fact records should extract based on a student’s eligibility for free or reduced‐priced lunch (either by Direct Certification, categorical eligibility, or income verification), not based on whether the student uses his or her free or reduced‐price lunch benefit.

  6. Part II - 2014-15 Data Collection Reminders • Staff Snapshot Template • Race/Ethnicity is optional; therefore, districts need a way to report no data in those fields if they choose. • Reminder that Teacher Title (field 8) and Principal Title (field 106) should be left blank for non-teaching professionals

  7. Part II - 2014-15Data Collection Reminders • Staff Assignment Template • Only non-teaching professionals (including principals) should be extracted in Staff Assignment.  Teachers and their teaching assignments should NOT be extracted in Staff Assignment. • Reminder that staff should by reported by grade level, as appropriate.

  8. Part II - 2014-15 Data Collection Reminders • Staff Tenure Template • All teachers and principals seeking or have received tenure must be included in Staff Tenure. Non-teaching professionals can also be included in Staff Tenure, but are not required at this time. • If you accidentally report a staff member in Staff Tenure, you can delete that record using a “D” (Delete) in the Tenure Status Code field. • Pull either Staff ID or Alternate Staff ID, not both, as is done in Staff Evaluation Rating.

  9. Part III –2015-16 Overview of Preliminary Data Collection 2015-16 Add/Delete Document: • http://www.p12.nysed.gov/irs/vendors/2015-16/techInfo.html • New Staff Tenure Codes • New Measure Codes • New State Course Code

  10. Part III –2015-16 Overview of Preliminary Data Collection • Other Discussions: • Native Language – Student Lite template • Teacher Attendance – Staff Attendance template • Staff Evaluation – Staff Evaluation Rating template • Multiple Pathways • Local Appeals • Upcoming APPR Changes

  11. Additional Resources • Memos • www.p12.nysed.gov/irs/news.html • http://www.p12.nysed.gov/irs/memos/ • http://www.p12.nysed.gov/assessment/commoncore/transitionccregents1113rev.pdf • SIRS Guidance • www.p12.nysed.gov/irs/sirs/ • Collection Requirements for 2013-14 and 2014-15 • www.p12.nysed.gov/irs/vendors/2014-15/techInfo.html • www.p12.nysed.gov/irs/memos/2014/2013-14-DataVerificationCertificationMemo_Final_033114.pdf • APPR guidance • www.engageny.org/sites/default/files/resource/attachments/appr-field-guidance.pdf • Comprehensive Course Catalog • www.p12.nysed.gov/irs/courseCatalog/home.html

  12. Questions? dataquest@nysed.gov NYSED IRS Office (518) 474-7965

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