NYS Education Department Vendor Meeting

1. NYS Education DepartmentVendor Meeting Date: March 26, 2013 Time: 11:00 AM – 1:00 PM Phone: 1-866-394-2346 Pass code: 445 260 6034# Webinar:http://connect.moric.org/vendormeeting/

2. Agenda • Welcome and Introductions • 2012-13 Review • 2013-14 Data Collection Requirements • 2013-14 New Templates • Code Updates • 2013-14 Timeline • Coming Attractions • SMS Certification Center • Reference Resources • Questions

3. 2012-13 Review • BOCES required to report course/teacher/evaluation data  • Student Lite; School Entry Exit; Course; Staff Snapshot; • Staff Assignment; Staff Student Course; Student Class Grade Detail; • Staff Evaluation Rating; Location Marking Period • Reminder to have a placeholder in the SMS for Alternate Student ID (NYSSIS) • To be used for reporting to Higher Education (transcripts, etc) [10 alphanumeric characters] • Provide placeholders in the SMS for Adult ID • Local Adult ID [9 alphanumeric characters] • Statewide Adult ID [10 alphanumeric characters] • To be used for parent portal

4. 2012-13 Review – cont’d • Student Class Grade Detail • BOCES report for courses taught during the school year by BOCES teachers • LEAs report for students who take a summer school course to make up incomplete or failed course credit through CR Part 100.5(d)(8) • Staff Assignment • Links principals to groups of students

5. 2012-13 Staff Evaluation Rating • Staff Evaluation Rating template • For Public School Districts, anticipate needing: • 15 Local; 25 State subcomponent option, in addition to • 20 Local; 20 State subcomponent option • Charter Schools: • each staff person reported must have an Overall Composite record • no longer need to submit a 0-100 score • Evaluation Criteria Codes(replace existing State/Local subcomponents) • STATE20 - State subcomponent score (comparable measure)LOCAL20 - Local achievement subcomponent (comparable measure) • STATE25 - State subcomponent score (value added)LOCAL 15- Local achievement subcomponent (value added)

6. 2012-13 Location Codes • Virtual Locations (BOCES only) • BOCES virtual locations are developed locally by the BOCES in conjunction with their Level 1 Data Center staff The FORMAT of the virtual location code is: First 6 digits of the BOCES SED code + “BO” + 4 alphanumeric digits [selected locally] example: 149100BOxxxx

7. 2012-13 Location Codes – cont’d • BOCES Reporting • Virtual location codes (VLC) or Location codes?

8. New Requirements • 2013-14 • Student-level suspension (in-school/out-of-school) • Day Calendar (for attendance rate) • Cumulative Grade Point Average (GPA) • Accumulated Credits • New Measure Codes • New Credentials for: • Skills & Achievement • Career Readiness • Foreign Language • Tenure Denied due to Evaluation

9. 2013-14 New Templates • Student Credit GPA Template • Day Calendar Template

10. 2013-14 Data Collection • New data collection requirements for existing templates: • Assessment Fact • New Measure Codes for Common Core Regents Assessments • Student Daily Attendance • Add collection of in-school suspension (ISS) and out-of-school suspension (OSS) to attendance collection • LEAs will map Local Attendance Codes to State Attendance Codes in the dimension table

11. New Codes 2013-14 • State Attendance Codes • Credit Codes and GPA • Day Type Codes • Measure Codes http://www.p12.nysed.gov/irs/sirs/2013-14/AddDelete.pdf

12. 2013-14 Timelines • New codes and fields in existing templates should be available in the SMS by September 2013. • For All NYS eScholar Templates: • When eScholar adds fields in their annual release to templates that NYS already uses, vendors should make it a practice to add those additional fields (unpopulated) to their extracts, even if NYS does not require the fields • Both NYS Reporting and Regional Reporting fields are required. http://www.p12.nysed.gov/irs/vendors/2013-14/techInfo.html • Data extracts for the following new/updated templates should be made available to LEAs no later than: • Student Contact February 2013 • Contact February 2013 ______________________________________________________________ • Staff Evaluation Rating July 2013 • Day Calendar September 2013 • Student Credit GPA December 2013 • Staff Snapshot December 2013

13. Coming Attractions • 2013-14 • Tenure denied due to evaluation • New Credential Codes for: • Skills & Achievement Skills • Career Readiness • Foreign Language • Potential new way to report credentials • Changes for Collection of Educator hire/tenure dates • Principal Hire Date (effective date of first board appointment as a principal) • Teacher Hire Date (effective date of board appointment as a teacher) • Principal Tenure Date (effective date first tenure as a principal is granted by the LEA) • Teacher Tenure Date (effective date first tenure as a teacher is granted by the LEA)

14. School Management System (SMS) Certification Center • http://sms-certcntr.lhric.org/ • smscertcenter@mail.nysed.gov

15. Additional Resources • Ken Wagner memos • www.p12.nysed.gov/irs/sirs/documentation/Teacher-CourseDataCollection-final-5-2-11-2.pdf • www.p12.nysed.gov/irs/teacher/TSDL-and-RosterVerification-final3-15-12.pdf • www.p12.nysed.gov/irs/teacher/Reporting-and-VerifyingLinkageInformation-Final2-26-13.pdf • SIRS Guidance • www.p12.nysed.gov/irs/sirs/ • Collection Requirements for 2013-14 • www.p12.nysed.gov/irs/vendors/2013-14/techInfo.html • Annotated Templates for Extracts • www.p12.nysed.gov/irs/vendors/2013-14/Templates.xls • NYS Teacher and Principal Evaluation (purple memo) • engageny.org/wp-content/uploads/2012/03/nys-evaluation-plans-guidance-memo.pdf • APPR guidance • usny.nysed.gov/rttt/teachers-leaders/fieldguidance.pdf • Comprehensive Course Catalog • www.p12.nysed.gov/irs/courseCatalog/home.html

16. Questions? dataquest@mail.nysed.gov NYSED IRS Office (518) 474-7965