ICRS 2011 Atlanta, GA July 10-13, 2011

1. ICRS 2011Atlanta, GA July 10-13, 2011

2. AMM – Alternate Menu’s • Customized opening screen • Quick links to frequently used programs • Customizable for each user • Easy access to closeout programs • Great for new or un-experienced employees

3. AMM – Alternate Menu’s

4. How to setup the Alternate Menu In ENV, add the line “USE-ALT-MENU Y”’ Exit Bookstore Manager and go back in At Enter Program name, type AMM Configure the Menu See next slide… AMM – Alternate Menu’s

5. AMM – Alternate Menu’s • There are 3 main column titles that you can customize. • You will need to check the box “Show” next to each entry you want to show • Under the “Program” column, type the name of the program • Under the “Description” column, type the description of the program. • Click <Save=F5>

6. AMM – Alternate Menu’s • You may wish to configure multiple menus. Example: You want a POS menu and a Receiving menu. • You can customize multiple menu’s. You can use any number between 0-9, or A-Z (Y and N cannot be used). • While in AMM, click <Chg User=F6> and type a # or character to customize a different menu. Example: “R” might mean Receiving. • Click OK

7. AMM – Alternate Menu’s • Customize the “R” menu, then click <Save=F5> • Or, you can customize more menus…

8. AMM – Alternate Menu’s • To tell each station what menu to use, on each station, you will need to go into SYS  Environment  User’s Station Environment. Press OK at the User # prompt. • Go to the Misc. tab and in “USE-ALT-MENU”, type the menu # or character, then click <Save=F5>.

9. Using IVDC to Change Prices

10. Using IVDC to Change Prices • Compares Your Inventory prices to the latest Christian Books & More Database prices • Display program changes for current month • Bug fixes and enhancements • Labels file is automatically generated. • Just go to IVL  Print labels. • Prices changed report

11. Using IVDC to Change Prices

12. Using IVDC to Change Prices • Can do “Print only” if you don’t want it to make changes • Run Once a month • Use CB&M Price, Use Highest Price, This Month’s Changes Only • Options to match Prices, CB&M Titles, CB&M Authors, Binding and Publisher or CPC Code Skip Units per package > 1,

13. Using IVDC to Change Prices

14. IVHR

15. IVHR • “Rolls” the inventory history • Monthly/Weekly history rolls • At the end of each month, IVHR moves the Month to date inventory totals into history • At the end of each week, IVHR moves the Week to date inventory totals into history

16. IVHR • By option, IVHR will also adjust min/max settings • Min/Max adjustments can be limited to • Adjustments down • Adjustments up and down

17. IVHR

18. Improving Inventory Turnover • Turnover (Turn) = The number of times you sell through your on hand in a year • The higher your turn, the less you will have to invest in inventory • You can have up to 8 different turns for your store • (SYS > Config File > Change Misc Configurations > Fields 2029 – 2036 • SLJD > Departments 1 – 48 (Trn column)

19. Improving Inventory Turnover • Turn calculator spreadsheet available on the download page of our website www.bsmgr.com • Filename: Inventory Turn Calculations.xls

20. Inventory Ordering • Three methods of ordering • Suggested Work Orders • Manual (Key it in) orders • Automatic Purchase Orders • Bookstore Manager recommends using Suggested Work Orders

21. Inventory Ordering

22. Inventory Ordering • Suggested Work Orders • Report Type • Specific Vendor • Multiple Vendors • Distributor • Create from ‘Promo’ file • Create from ‘Salesman’ file

23. Inventory Ordering • Suggested Work Orders • Parameters • Below Minimum • Sold this week • Sold in xx weeks • Sold in xx days • Sold in xx months • Sold between xx & xx • IVM TBO List

24. Inventory Ordering

25. Inventory Ordering Single Vendor Work Order

26. Inventory Ordering Multiple Vendor Work Order

27. Inventory Ordering Multiple Vendor Work Order

28. Inventory Ordering Multiple Vendor Work Order

29. Inventory Ordering Automatic Orders

30. Inventory Ordering Multiple Vendor Work Order

31. Inventory Ordering

32. Inventory Ordering Manual – (Key it in) Order

33. Inventory Ordering Automatic Orders

34. Inventory Returns

35. Inventory Returns

36. Inventory Returns • Project Returns by: • Stocking Level Only • Stocking Level + Last Qtr Sales • By Invoice Date • Can use negative # to calculate date • Not Sold Since • Never sold, in-stock > 90 days • Last Rec. date older than … • To be returned ‘IVM’

37. Inventory Returns

38. Inventory Returns

39. Eye On Inventory • EOI is a sophisticated online inventory management tool that helps Christian retailers identify under stocked and/or slow moving product. • EOI is designed to provide fingertip comparisons of on-hands and sales to industry levels • EOI is simple, fast, and FREE to Bookstore Manager users.

40. Eye On Inventory

41. Eye On Inventory

42. Eye On Inventory

43. Eye On Inventory

44. Eye On Inventory

45. Eye On Inventory • The imported changes are made in the TBO/TBR field in IVM. • TBO items can be added to a work order allowing you to follow your normal ordering process. • TBR items can be added to a suggested return

46. Using Your Mailing List

47. Using Your Mailing List • Manage customer contacts • Add customers through Mailing List Maintenance (MLM) • Last name, First name creates Individuals • First name Last name (No comma) creates Church type customer • Add customer from Point-of-Sale (POS) • Capture valuable data and analyze customer buying trends • Create targeted mailings based on previous purchases (MLP)

48. Using Your Mailing List

49. Using Your Mailing List

50. Using Your Mailing List