Presentation Transcript

1. Spring 2014 Test CoordinatorsPretest Workshop

2. Contact Information Mark Howard- px# 48850 (434-8850) fax px# 48903 (434-8903) e-mail: mark.howard.1@palmbeachschools.org Cherie Boone - px# 48855 (434-8855) fax px# 48736 (434-8736) e-mail: cherie.boone@palmbeachschools.org Tom Cornman - px# 42499 (681-2499) fax px# 45133 (684-5133) e-mail: tom.cornman@palmbeachschools.org Vanessa Ferrell - px# 48355 (434-8355) fax px# 48903 (434-8903) Ken Morris - px# 45155 (684-5155) fax px# 45133 (684-5133) Jackie Johnson - px# 45155 (684-5155) fax px# 45133 (684-5133)
3. Reference Symbols
4. Ordering Test Materials Online
5. Boone School Tom Cornman 42499 tom.cornman@palmbeachs x 1000
6. Confirmations Print This Page For Your Records
7. General Information
8. PearsonAccess www.pearsonaccess.com/fl
9. PearsonAccess Training materials, forms and materials will be available online at: www.pearsonaccess.com/fl Support tab
10. Questar
11. Questar Website Pre-populated CELLA Administration Record/Security Checklists, school packing lists, and pallet maps are available to District Coordinators and School Coordinators at https://fl-servicepoint.questarai.com No password is needed to access these documents
12. FDOE Website The following 2014 CELLA items can be found at www.fldoe.org/aala/CELLA.asp: State-wide Memorandums CELLA Parent Information Brochure Forms to report test irregularities/security breaches and missing materials to FDOE Test Administration Manual Training Materials 2014 CELLA Security Log Customer Satisfaction Survey CELLA Interpretive Guide
13. Piedra http://www.fl-alt.com/materials
14. Students to Be Tested All Florida public school students enrolled in tested grade levels participate, per Section 1008.22(3)(c)8, Florida Statutes (F.S.) Students must take the test(s) appropriate for the grade level in which they are enrolled The following groups of students MAY participate: Home Education Program Students (except Retakes) McKay Scholarship Program Students Florida Tax Credit (FTC) Scholarship Program Students Virtual School Program Students Per Section 1002.45(6)b, Florida Statutes (F.S.), districts must make arrangements to test Florida Virtual School (FLVS) Full-Time public school students as well as other special program students Hospital – Homebound Contact Tom Orloff - px# 45192 (684-5192)
15. State Assessments Use of the student’s Social Security Number (if available) is the preferred Student Identification Number. Social Security Number 123456789X Eight digit student district number preceded by our district number “50” 5012345678
16. District Assessments Diagnostic Tests, CORE K12 Eight digit student district number 12345678
17. Refuse to Write/Attempt The student who enters the testing room but refuses to take the test If the student makes no marks on the test other than the student grid sheet Student will count for participation The student will be counted as “Not Attempted ” DO NOT invalidate Return with the To Be Scored documents CBT Click the SUBMIT button
18. Accommodations Manuals provide information concerning allowable test administration accommodations for students with disabilities and for ELLs Students with disabilities are eligible if Documented in an IEP or 504 Plan are regularly used for instruction
19. Accommodations Must be in the student’s IEP (Individual Educational Plan) or 504 plan (Students under Section 504 Of The Rehabilitation Act) Must not alter content Must be in use in the classroom Must be in use prior to FCAT LEP ESE 504 Regular Temporary A student with the accommodation of extra time must complete session one before continuing to the next session of FCAT
20. Flexible Scheduling It is permissible to have a different testing schedule for accommodated students. Testing schedule should be varied to maximize resources. RULES: Must administer the sessions in order Administration must be within the District’s testing window
21. Accommodations - CBT Available on computer through TestHear Must be recorded on PearsonAccess after testing Flexible presentation Flexible responding Flexible setting Flexible scheduling Large print testing MUST be administered on the computer Paper-based large print materials provided only through unique accommodation request Paper-based Accommodations Regular print Braille One-Item-Per-Page Reading Passage Booklets
22. Documenting Accommodations New for 2014 FCAT Record both the accommodations a student is provided and the accommodations a student uses on the Administration Record/Security Checklist.
23. Documenting Accommodations For Paper-Pencil Testing Allowable accommodations Must be gridded on answer document by teacher CELLA FCAT
24. Documenting Accommodations For Computer Based Testing Allowable accommodations Must be entered into PearsonAccess after a student completes testing.
25. Student Labels - Preidentified Writing Student labels will be sorted based on your pregrid sort option selection (Dec 4th) Wave 2 student labels will be sorted alphabetically (early February) Paper/Pencil Reading, Mathematics & Science Wave 1 student labels will be sorted based on your pregrid sort option selection (now) Wave 2 student labels will be sorted alphabetically (late February) CBT Paper/Pencil accommodated students No labels CELLA Labels based on Survey 7 data FAA Preidentified answer sheets based on Survey 2 data
26. Preidentified Student Labels Only the school assessment coordinator and other certified school personnel may open the shrink-wrapped packages and affix labels Secure test materials must not be opened prior to specified date Students are not permitted to assist in preparing secure materials before testing or in organizing and returning materials after testing All secure materials must be returned to locked storage and remain there until testing
27. Affixing Student Labels In order for a document to be properly scanned, carefully place the label in the lower left corner of the student grid sheet in the box that reads PLACE STUDENT LABEL HERE DO NOT REMOVE LABELS ONCE THEY HAVE BEEN AFFIXED DO NOT AFFIX A LABEL OVER ANOTHER LABEL
28. Preidentified Student Label
29. Preidentified Student Labels These five elements must be correct: Student Name Student ID Number District Number School Number Grade Level Destroy labels in a secure manner if any of the five elements are incorrect If any other preidentified information is incorrect, report the incorrect information to your school’s data processor
30. Preidentified Student Label Answer Sheet Levels B, C & D Test Book A
31. Pre-ID Labels The following six elements MUST be correct for the student label to be used: Student’s Last Name Student’s ID Number District Name School Number Grade Level ELL Status
32. English Language Learner (ELL) Status The English Language Learner (ELL) category on student grid sheets no longer records the length of time ELLs have been receiving ESOL services but is now updated to record the length of time ELLs have been enrolled in a U.S. school.
33. Test Invalidation Policies and Procedures
34. Invalidations A test administrator should discuss any situation involving possible invalidation with the school assessment coordinator, and the situation should be investigated immediately When a student’s test is invalidated for any of the reasons described in this Test Invalidation section, return the invalidated test with the DNS bubble(s) gridded with all other TO BE SCORED materials. This will ensure that the student is counted for participation purposes, but the student will not receive a score.
35. Guidelines for Appropriate Invalidations A student has an electronic device during testing A student’s test MUST be invalidated A student is cheating during testing Cheating is cause for immediate test invalidation A student becomes ill and is unable to finish, OR a student is not allowed the correct amount of time Invalidation decisions should be made based on whether the student was provided adequate time to respond completely to the test items If a determination can be made that the student was provided enough time to respond completely, the test should be submitted for scoring If it is determined that the student was not provided adequate time to respond completely AND the validity of the test results has been compromised, the test should be invalidated However, if the validity of the test results has not been compromised AND the student has not left the school’s campus, the student may return to the testing room during the same school day to complete the test
36. Guidelines for Appropriate Invalidations A student is given an accommodation not allowed A student is given an accommodation not indicated on the student’s IEP, Section 504 plan, or ELL plan A student was NOT provided an allowable accommodation indicated on the student’s IEP, Section 504 plan, or ELL plan Should be discussed with the student and his or her parents/guardians to determine if the lack of the accommodation significantly affected the student’s performance and whether the test should be scored
37. Guidelines for Appropriate Invalidations A student works in the incorrect session If a student working in Session 1 goes on to Session 2 on the same day and it is discovered during testing, the student should be allowed to complete Session 2 with the correct amount of time and the test may be submitted for scoring If this occurs, the student’s parents/guardians should be notified of the misadministration and the student should be asked if he or she is comfortable with his or her performance on the test to determine if the test should be scored If it is discovered after the student has left for the day and Session 2 has not been completed, the test must be invalidated. If a student working in Session 2 of a test goes back and works in Session 1, the test must be invalidated.
38. Guidelines for Appropriate Invalidations An error occurs in test administration or procedures that could compromise the validity of the test results If the validity of the test results has been compromised (e.g., students had access to an unauthorized visual aid that gave an unfair advantage), the test must be invalidated A disruption occurs during testing If students are disrupted during testing due to a circumstance out of their control (e.g., severe weather), test invalidation may be considered if a student feels his or her performance was significantly affected by the disruption A student is given unauthorized help during testing If a student received unauthorized assistance or had been given an unfair advantage (e.g., a test administrator had told a student to check the answer to a specific item), the student’s test must be invalidated A student is disruptive during testing the school assessment coordinator should determine whether invalidation is an appropriate course of action
39. Do Not Score (DNS) and UNDO Bubbles The DNS bubble must be gridded when a test is invalidated or when a document is defective and USED If a DNS bubble has been gridded by mistake, erase the DNS bubble and grid the UNDO bubble (except FAA). Then package the document with all other TO BE SCORED materials.
40. Florida Alternate Assessment CELLA Do Not Score (DNS) and UNDO Bubbles FCAT and EOC Paper/Pencil
41. Do Not Score (DNS)
42. Test Security Policies and Procedures
43. Test Security Inappropriate actions by school or district personnel before, during, or after test administration may result in consequences such as test invalidations and/or loss of teaching certification Please carefully read: the Test Security Policies and Procedures the Florida Test Security Statute the Florida State Board of Education Test Security Rule All personnel involved in test administration must read and sign the appropriate Test Administration and Security Agreement FCAT test administrators will also be required to sign a Test Administrator Prohibited Activities Agreement indicating that they understand prohibited activities during test administration and possible consequences of inappropriate behavior Test administrators will record their certification numbers on the Test Administrator Prohibited Activities Agreement
44. Examples of Prohibited Activities Reading the passages, test items or writing prompts before, during, or after testing Revealing the passages, test items or writing prompts Copying the passages, test items or writing prompts Explaining or reading passages, test items or writing prompts for students Changing or otherwise interfering with student responses to test items or performance tasks Copying or reading student responses Causing achievement of schools to be inaccurately measured or reported
45. Agreements Security Agreement Prohibited Activities Agreement
46. Testing Rules Acknowledgment All tests include a Testing Rules Acknowledgment that reads: During the test, you must not talk to other students or make any disturbance look at another student’s Writing folder, planning sheet and or test items allow another student to look at your Writing folder, planning sheet and or test items ask for help responding to the Writing folder, planning sheet and or test items give help to another student in responding to the Writing prompt or test items have notes or scratch paper, other than your planning sheet have any electronic or recording devices in your possession at any time, including breaks, even if you do not use them fail to follow any other instructions given “After the test, you may not discuss the writing prompt/test items with anyone. This includes any type of electronic communication, such as texting, emailing, or posting online, for example, on websites like Facebook, Twitter, or Instagram.If you are found sharing information about the Writing prompt/test items, even without the intent to cheat, your test will be invalidated.” All students and parents/guardians should be made aware of the Testing Rules Acknowledgement and this clarification to the testing rules prior to testing
47. Testing Rules Acknowledgment Location of Acknowledgment Back of planning sheet – Writing Inside the front cover of the test document – Paper/Pencil After the Welcome Screen – CBT Prior to testing, students must acknowledge the testing rules that the test administrator read to them by clicking or signing below the Testing Rules Acknowledgment. If a student refuses to sign: The test administrator immediately notifies the school assessment coordinator The school assessment coordinator removes the student from the testing room The student is tested on a make-up day If the student still refuses, the student is tested and documentation of their refusal is kept at the school
48. Electronic Devices-Students School personnel must ensure that students do not have access to their cell phones or other electronic devices at any time during testing, including breaks (e.g., restroom breaks, lunch), if they will return to complete a test session If a student is found to be in possession of ANY electronic device(s) during testing OR during a break, his or her test must be invalidated Students and parents/guardians must be made aware of this policy prior to testing Electronic devices sign must be posted prior to testing where it will be visible to all students Included in the back of every manual
49. Electronic Devices-Test Administrators/Proctors Test Administrator Prohibited Activities Agreement – “I understand that during testing I may not: Use my cell phone, check email, grade papers, or engage in other activities that will result in my attention not being on students at all times.” Every script states – “At this time, ensure that your own electronic devices are turned off.”
50. Test Security The security of all test materials must be maintained before, during, and after test administration Under no circumstances are students permitted to assist in preparing secure materials before testing or in organizing and returning materials after testing After ANY administration, initial or make-up, all secure materials must be returned immediately to the test coordinator and placed in locked storage The Test Materials Chain of Custody Form must be maintained at all times (FCAT and EOC Paper/Pencil Only)
51. Test Security No more than three people should have access to the locked storage room Secure materials MUST never be left unsecured Secure materials MUST not remain in classrooms or be taken off the school’s campus overnight Secure materials MUST never be destroyed (e.g., shredded, thrown in the trash), except for soiled documents Directions for disposing of soiled documents
52. Test Security Test administrators MUST NOT administer any assessment to their family members Students related to their assigned test administrator should be reassigned to an alternate test administrator Under NO circumstances may a student’s parent/guardian be present in that student’s testing room
53. Admission of Students to Testing Precautions must be taken at testing sites when students are unknown to the test administrator or other school staff Photo identification, such as a driver’s license or school ID, must be checked before admitting unfamiliar students to a testing room Ensure that students take each subject test only ONCE during each administration In the event that a student takes a subject test more than once and it cannot be determined which test was taken first, both tests will be invalidated Contact prior school if a student registers during the test administration from another district school Contact Assessment to have test materials transferred to new school
54. Test Administrators/Proctors All test administrators must be certified educators Non-certified school personnel may serve as proctors Non-certified school personnel must NOT be allowed to serve as test administrators Contracted ESE Staff are NOT permitted by the district to proctor or administer statewide assessments. Proctors may NEVER be left in a testing room alone If the room administrator needs to leave the room for any reason, a substitute certified test administrator MUST act as a replacement
55. Test Administrators/Proctors The FLDOE strongly encourages the use of proctors in all test administrations to help reduce testing irregularities and aid in investigations, if necessary When testing a large group of students, proctors MUST be assigned to the room to assist the test administrator
56. Paper/Pencil Testing Computer Based Testing Test Administrators/Proctors * The FLDOE strongly encourages the use of proctors in all test administrations to help reduce testing irregularities and aid in investigations, if necessary
57. Chain of Custody Form Used to account for secure paper/pencil test materials at all times Schools are required to maintain a Test Materials Chain of Custody Form The purpose of this form is to track test materials at all times, including: the date the materials arrived at your school the location they will be stored, the dates and times they are handled, and the names of the persons performing various activities involving the materials Schools must retain electronic or hard copies of completed forms for their files. Original hardcopies of the Chain of Custody form must be packaged and returned to the district assessment coordinator in the District Assessment Coordinator ONLY box.
58. Chain of Custody Form Must use the form provided on PearsonAccess or in the back of each of the test administration manuals
59. Test Group Code Test group codes are used to identify groups of students tested together May be used during investigations after testing to verify whether students were tested in the same room Schools must use one unique four-digit test group code for both sessions of each subject test for students in each testing room If students are absent for a test session, a different unique code must be used for each make-up session Test administrators record the code with their required administration information and on seating charts
60. Test Group Code Students are prompted in the script to write and darken the Test Group Code on the back cover of the answer document
61. Test Group Code Students are prompted to enter the Test Group Code after the Testing Rules Acknowledgment Screen Students can either type a number in each box of the grid or click on a bubble in each column of the grid
62. Test Group Code Test Group Codes MUST be recorded for Writing even though students do not bubble the test group code on their writing folder. Test Group Codes are not required for CELLA and FAA
63. Security Numbers A unique security number is assigned to each secure document The packing list will indicate the number ranges assigned to each school Written documentation of the number ranges must be maintained at all times during distribution and return of secure materials The test administrator must maintain a record of the security numbers for all secure materials assigned to him or her
64. Test and Answer Books Writing Folders Test Books Location of Security Numbers
65. FAA CELLA Directions for Administration Listening CDs (A2 & B2 and C2 & D2) Level A Test Book Level A One-on-One Prompt Book Level B Test Book Level C Test Book Level D Test Book Large-Print Test Books Braille Test Books Used Levels B, C, and D Answer Sheets Location of Security Numbers
66. Security Checklist Used to record the security numbers of secure documents assigned to and returned by each test administrator May use provided formats or create your own version as long as required information is recorded Pre-populated versions available FCAT Writing and RMS on PearsonAccess CELLA on Questar’s Service Point FAA not available
67. Security Checklist
68. Security Log Each school is required to maintain an accurate Security Log Provided in the test administration manual Anyone who enters a testing room for the purpose of monitoring the test is required to sign the log This applies to test administrators, proctors, and anyone who relieves a test administrator (even for a short break) regardless of how much time he/she spends monitoring a testing room
69. Security Log
70. Seating Chart Schools are required to maintain an accurate seating chart for your testing room. The chart should record the following: Room name/number Grade level/subject Student names and locations in the room during testing Indicate the front and back of the room Direction students are facing Date Session starting time Test administrator’s name Names of proctors (if applicable) Test group code (not CELLA)
71. Seating Chart If the seating configuration changes during testing, a new seating chart must be created Multiple versions of seating charts are available on the Assessment website or use one of your own design Make copies of the original seating charts for your records Originals of all the seating charts must be returned to your district coordinator of assessment in the District Coordinator ONLY box
72. Missing Materials Test Coordinators MUST verify that all secure materials on the packing list are received Any mispackaged or missing secure materials MUST be reported to Tom Cornman immediately Individuals responsible for handling secure materials are accountable for the materials assigned to them Schools must investigate any report of missing secure materials If, after a thorough investigation, a secure document is not found, the test coordinator must contact Cherie Boone immediately
73. Missing Materials After the investigation a written report must be submitted to Cherie Boone The report must include the following, as applicable: the nature of the situation, the time and place of the occurrence, the names of the persons involved, a description of the communication between the district assessment coordinator’s office and school personnel, how the incident was resolved, and what steps are being implemented to avoid future losses If there is reason to believe that a secure document or test content has been stolen, photographed, or copied, the test coordinator MUST contact Cherie Boone immediately
74. Test Irregularities/Security Breaches Test administrators must report any test irregularities and possible security breaches to the test coordinator immediately If a test irregularity or security breach is identified, the test coordinator must contact Cherie Boone immediately Decisions regarding test invalidation should not be made prior to communicating with Cherie Boone
75. Test Irregularities/Security Breaches A written report must be submitted to Cherie Boone after an irregularity or security breach has been discovered The report must include the following, as applicable: the nature of the situation, the time and place of the occurrence, the names of the persons involved, a description of the communication between the district assessment coordinator’s office and school personnel, how the incident was resolved, and what steps are being implemented to avoid future irregularities or security breaches
76. Supervising Test Administrations Do not: talk with students about any test items or passages help students with their answers or plan what to write While you may encourage students to continue working, you may not talk with them about the prompt or test items check through any test documents or computer screens discuss test items or answers with students even after all test materials have been returned and testing has ended return books to students after they have been collected For example: If a student finishes the test before the allotted time has elapsed, the test administrator or proctor: may encourage them to go back and check their work may not read or comment on responses may not provide information that would help infer the correct answer (such as suggesting that the student might want to review their work on specific items)
77. Supervising Test Administrations Do: Read scripts for administering a test VERBATIM Scripts can be modified when administering test with accommodations (example: a change in the timing of the test)
78. Supervising Test Administrations Do: Check student grid sheets to ensure the following: No stray marks are in the preidentified/security number area No stray marks or writing appear outside designated areas DNS and UNDO bubbles are accurate
79. Supervising Test Administrations If a student reports an error with an item: DO NOT read item note the grade level, content area, form code, item number, and basic student concern (e.g., two possible answers, no correct answer, etc.) encourage the student to reread the item most concerns result from students who don’t read an item carefully encourage the student to answer the item to the best of his/her ability and continue with the test once testing has ended, inform Cherie who in turn will notify the FDOE with this information The item will be investigated
80. Questions
81. FCAT Writing, Reading, Mathematics & Science and EOCs
82. Transcribing
83. Scribes The role of the scribe is to write only what is dictated (said or signed). He or she must record word-for-word (VERBATIM), exactly as the student dictates including those dictating through ASL The scribe must not edit or alter student work in any way The scribe must not elaborate on what is being written/chosen and must be careful not to give clues that assist the student or alter the outcome of a test in any way The student must indicate to the scribe the use of capitalization, punctuation, and the spelling of unusual or uncommon words. Words that appear on the Dolch list do not have to be spelled The scribe must allow the student to review and edit what the scribe has written/chosen
84. Make-up Testing Students who are not tested on the regular administration date due to a temporary illness, disabling condition, etc., should be tested on a make-up day All security and administration procedures must be followed while conducting make-up tests For all FCAT 2.0 RMS tests, Session 1 MUST be completed before Session 2. Any students absent for Session 1 may not participate in Session 2 until they have completed Session 1.
85. Important Information If a student begins a session and leaves campus without finishing (due to an appointment, illness, etc.), he or she will NOT be allowed to complete that session No exceptions will be made once the student leaves the school’s campus, so parents/guardians and students must be made aware of this policy If you have concerns about a student, you should not allow the student to begin - arrange to administer the test to that student on a make-up day
86. Sample Student Grid Sheet
87. Resources
88. Family Letters Updated Family Letters have been created so schools may provide parents/guardians a written notification regarding student participation in the test administration These letter may be modified to meet the needs of your school, but the factual content regarding policies should not be altered Letters for Writing are currently available on the Assessment homepage Letters will be posted as they become available All letters will be translated into Creole, Spanish and Portuguese
89. Student Tutorials and Presentations CBT Student Tutorials Tutorial videos walk students through the different TestNav features they will encounter during testing, including item types, tools, and exiting/submitting a test. available at www.FLAssessments.com/StudentTutorials Student PowerPoint Presentations Available the Spring FCAT page for schools to use to help students prepare for testing Emphasize important policies and instructions in the test administration scripts reviews item types and other features of computer-based and paper-based tests that students will encounter during testing.   These presentations  may be manipulated to meet school needs, but the factual content should not be altered
90. Approved Four-Function Calculators Schools may only use the four-function calculator provided by the district For use only on the following assessments: Mathematics tests in grades 7 and 8 Science test in grade 8 EOC Algebra EOC Biology The school assessment coordinator and test administrators must ensure that one working calculator is available for each student in the testing room Schools are responsible for storage and security DO NOT throw broken calculators away Return to the Test Distribution Center for replacement or removal from your inventory Contact the Test Distribution Center if you need additional
91. Approved Four-Function Calculators TestNav has a built-in four-function calculator Students may use the built-in calculator, or they may use a handheld four-function calculator provided by the FDOE Test administrators should provide handheld calculators at the beginning of a test session to all students who request one TestHear does NOT have a built-in four-function calculator Students taking an accommodated CBT form of the FCAT Mathematics Retake MUST be provided a handheld four-function calculator at the beginning of the test session Students with visual impairments may use the approved large key/large display calculators or approved talking calculators supplied by the FDOE
92. Approved Four-Function Calculators
93. Scientific Calculators The following scientific calculators have been approved for use on the Geometry EOC Assessment.
94. Paper Rulers Used in Session 2 of the Grades 3 and 4 Mathematics tests only Rulers must NOT be distributed to students until Session 2 of these tests Use of rulers during Session 1 is cause for test invalidation Students using Braille test materials will use Braille rulers (Braille rulers are included in the Braille test materials kits) Students using large print or one-item-per-page materials will use regular FCAT Rulers (FCAT Rulers are also included in the large print and one-item-per-page test materials kits) Rulers must be collected and returned in the District Coordinator ONLY box
95. Reference Sheets and Periodic Tables Computer Based Testing Displayed in pop-out windows for: Grades 5 & 6 Mathematics – reference sheet Algebra EOC – reference sheet Geometry EOC – reference sheet Biology EOC – periodic table *Students can request a hardcopy reference sheet Paper/Pencil Testing Hard copies provided for: Grades 7 & 8 Mathematics – reference sheet Grade 8 Science – periodic table Grades 5 & 6 Mathematics – reference sheet (student with paper/pencil accommodation) Algebra EOC – reference sheet (student with paper/pencil accommodation) Geometry EOC – reference sheet (student with paper/pencil accommodation) Biology EOC – periodic table (student with paper/pencil accommodation)
96. Reference Sheets and Periodic Tables Reference sheets and periodic tables are stand-alone pages and are shipped with test materials Test administrators will distribute reference sheets and periodic tables on the day of the test Students MUST be given the same reference sheet/periodic table they used in session 1 Test administrator MUST collect all reference sheets and periodic tables All reference sheets and periodic tables must be returned in the District Coordinator ONLY box
97. Work Folders The work folder is a blank piece of yellow 11x17 paper folded in half. The last page of the folder (back cover) is printed with graph paper For the CBT FCAT Mathematics, Algebra 1, Biology 1 and Geometry EOC test sessions: For FCAT grades 5 and 6 Mathematics, two work folders will be provided for each student (one for Session 1 and one for Session 2) For EOC’s, Students are provided with one work folders to work the problems. One work folder should be sufficient for each student; however, students may request additional folders
98. Work Folders Work folders are to be distributed to students at the beginning of each Mathematics test session Ensure that students have enough desk space to use their folders Once students complete a test session, the test administrator MUST collect all work folders All work folders must be returned in the District Coordinator ONLY box
99. CBT Worksheets Optional for each school Ordered from the Assessment website For each FCAT 2.0 Reading, Civics EOC and US History EOC computer-based test session, CBT Worksheets may be provided for students to make notes Scratch paper may not be used The worksheet is an 8 ½ × 11 page that may be distributed to students at the beginning of a test session If your school is providing hard copies of the CBT Worksheet they can be ordered from the Assessment website Students must receive a new worksheet for Session 2 Schools must ensure that students have enough desk space to use their worksheets Once students complete a test session, the test administrator MUST collect all worksheets All worksheets must be returned in the District Coordinator ONLY box
100. FCAT Writing
101. Important Dates January 9 - 17, 2014 – Schools receive administration manuals February 10 - 14, 2014 – Schools receive writing materials February 18, 2014 – Schools may open and prepare materials (NOT BEFORE!) February 25 - 26, 2014 – Administration window February 27, 2014 – Return writing materials to designated drop-off locations between 1:00-3:00 PM or to the Test Distribution Center all day until 4:00 PM
102. Important Information The test session length for the Spring FCAT 2.0 Writing Test is 60 minutes Test Administrators are required to use ALL of the allotted time for the Writing test Test Administrators MUST not end a test early or collect test materials prior to the end of the allotted time There is only ONE day for make-up testing
103. Students to Be Tested All students currently enrolled in Grades 4, 8 and 10, including retained students, participate in FCAT 2.0 Writing
104. FCAT Reading, Mathematics and Science Paper/Pencil
105. Important Dates Delivery of material March 4 - 7, 2014 – Schools receive administration manuals April 1 - 3, 2014 – Schools receive RMS materials April 7, 2014 – Schools may open and prepare RMS materials (NOT BEFORE!) Return of materials April 28, 2014 – Schools return Grade 3 materials to drop-off locations April 29, 2014 – Middle School Packing Teams April 30, 2014 – Elementary School Packing Teams April 30, 2014 – TDC pick up of middle school materials May 1, 2014 – TDC pick up of elementary school materials
106. Students to Be Tested All eligible students currently enrolled in: Grade 3 Reading and Mathematics Grade 4 Reading and Mathematics Grade 5 Reading and Science Grade 7 Mathematics Grade 8 Mathematics and Science
107. Students to Be Tested The FDOE provides the option of students being exempted from their grade level mathematics FCAT if they are currently enrolled in Algebra 1 or Geometry and are taking that EOC. Schools make the decision whether to test students on both tests or just the EOC.
108. What Goes Where??? To Be Scored Answer Documents Blue Labeled Boxes All To Be Scored Grade 3 Test and Answer Books Red Labeled Boxes All To Be Scored Grade 4, 8 & 10 Writing Folders All To Be Scored Grade 4-10 Paper/Pencil Answer Documents Olive Labeled Boxes All To Be Scored Retake Paper/Pencil Answer Documents Pink Labeled Boxes All To Be Scored Braille Materials White Labeled Boxes All To Be Scored large print & one-item-per page answer documents
109. What Goes Where??? Not To Be Scored Documents Yellow Labeled Boxes unused test books and writing folders unused non-preidentified and preidentified documents used and unused Reading Passage Booklets defective documents with all DNS bubbles gridded include unused large print, one-item-per page and Braille materials and any special documents with DNS bubbles gridded
110. What Goes Where??? District Coordinators Box Original Chain of Custody Form Original seating charts Original security logs Original records of required administration information All administration manuals Unused forms and paper bands All reference sheets (used and unused) All Periodic Tables of the Elements (used and unused) All paper rulers (used and unused) All writing planning sheets (used and unused) CBT work folders (used and unused) CBT worksheets (used and unused) CBT Authorization Tickets CBT Seal Codes CBT Session Rosters
111. What Goes Where??? A writing folder, test book, test and answer book, answer sheet, answer folder, answer book or reading passage book MUST NEVER be placed in the District Coordinator Only box Unless specifically told to do so by Cherie Boone
112. How It’s Being Done This Year All Schools Drop-off Locations - Thursday, February 27, 2014 between 1:00 pm – 3:00 pm Writing Area 1 Office – Old Plumosa Elementary Area 2 Office – John I Leonard High Area 3 Office – SR 715 Belle Glade Area 4 Office – Lincoln Elementary (guest parking lot) Area 5 Office – Turning Points Academy Test Distribution Center – Any time during the testing window Drop-off locations are the parking lots of the above – look for a District vehicle Materials will be verified before shipping to Pearson
113. How It’s Being Done This Year Elementary Schools Drop-off Locations - Monday, April 28, 2014 between 1:00 pm – 3:00 pm Grade 3 Reading and Mathematics Area 1 Office – Old Plumosa Elementary Area 2 Office – John I Leonard High Area 3 Office – SR 715 Belle Glade Area 4 Office – Lincoln Elementary (guest parking lot) Area 5 Office – Turning Points Academy Test Distribution Center – Any time during the testing window Drop-off locations are the parking lots of the above – look for a District vehicle Materials will be verified before shipping to Pearson
114. How It’s Being Done This Year… Elementary Schools Security/Packing Teams – Wednesday, April 30, 2014 Pick Up of Materials – Thursday, May 1, 2014 Grade 4 Reading Mathematics Grade 5 Reading Science Pick Up of Materials – Monday, May 5, 2014 Grade 5 Mathematics (paper/pencil for accommodated students)
115. How It’s Being Done This Year… Packing Teams Elementary and middle schools will receive with their initial shipment a “Packing Team Materials” box. This box will contain the materials the packing teams will need when they arrive at you school. Give this box to the Packing Teams when they arrive at your school. The paperwork the packing teams will need to verify the materials that you are returning will be e-mailed to you the day before the packing teams are scheduled to arrive at your school Print these forms and present them to the packing teams when they arrive at your school
116. How It’s Being Done This Year… Middle Schools Security/Packing Teams – Tuesday, April 29, 2014 Pick Up of Materials – Wednesday, April 30, 2014 Grade 6 Reading (paper/pencil for accommodated students) Grade 7 Reading (paper/pencil for accommodated students) Mathematics Grade 8 Mathematics Science
117. How It’s Being Done This Year… Middle Schools Pick Up of Materials – Wednesday, May 7, 2014 Grade 6 Mathematics (paper/pencil for accommodated students) Grade 8 Reading (paper/pencil for accommodated students)
118. How It’s Being Done This Year… High Schools Pick Up of Materials – Friday, April 11, 2014 Retake Reading (paper/pencil for accommodated students) Drop-off Locations - Monday, April 28, 2014 between 1:00 pm – 3:00 pm Grade 10 Reading (paper/pencil for accommodated students) Area 1 Office – Old Plumosa Elementary Area 2 Office – John I Leonard High Area 3 Office – SR 715 Belle Glade Area 4 Office – Lincoln Elementary (guest parking lot) Area 5 Office – Turning Points Academy Test Distribution Center – Any time during the testing window Drop-off locations are the parking lots of the above – look for a District vehicle Pick Up of Materials – Wednesday, May 7, 2014 Grade 9 Reading (paper/pencil for accommodated students)
119. Remember It is your responsibility to package all materials correctly for processing and score reporting Mispackaged materials will delay reporting of student results
120. Returning Your Test Materials Detailed mini presentations with instructions on how to prepare and pack your materials will be posted on the Assessment website
121. FCAT Reading & Mathematics CBT
122. Important Dates Delivery of material March 4 - 7, 2014 – Schools receive administration manuals Return of required documentation Wednesday, May 14, 2014 – schools deliver required documentation to TDC Schools may no longer return required documentation through pony
123. Student to Be Tested Grades 5 and 6 students will be tested in Mathematics Grades 6, 7, 8, 9 and 10 students will be tested in Reading Retakes Mathematics is no longer administered Students who have received a GED diploma are not eligible to participate in FCAT/FCAT 2.0 administrations Students enrolled in grade levels below Grade 10 MAY NOT participate in Retake administrations
124. EOC CBT
125. Important Dates Administration Dates April 21 – May 9, 2014 – Civics April 21 - May 9, 2014 – U.S. History April 21 - May 16, 2014 – Biology 1 April 21 - May 16, 2014 – Algebra 1 April 21 - May 23, 2014 – Geometry Paper/Pencil (for accommodated students) Return Dates are often prior to the end of the window…TEST EARLY!!!
126. Computer-Based Testing
127. Computer Preparations Each workstation (student computer) to be used for testing must meet the minimum specifications and be prepared according to the instructions provided in the Spring 2013-2014 Technology Coordinator Guide available at: www.FLAssessments.com/AdditionalResources STSTs/ITSAs work with IT to receive and install needed software TestNav installed on all computers TestHear installed as needed
128. Computer Preparations Pearson released an updated TestNavePATLauncheras well as new versions of all TestNavePATs.  Districts and schools MUST uninstall the previous TestNavePAT Launcher and TestNavePAT content from any computer that it is currently installed on before downloading and installing the new Launcher and ePATs. New launcher and content has been deployed by IT
129. Electronic Practice Tests (ePATs) Must be administered to each student before they can participate in this computer-based administration the student must complete the correct ePAT to learn how to use the computer-based system ePATs can be administered at any time up to the day of the test ePATs can be used multiple times Students and parents should be made aware that they can access ePATs on their own Scripts for administering ePATs are no longer in the test administration manual posted at www.FLAssessments.com/ePATs students and their parents can also download at home
130. ePATS All students who will participate in this administration and have not previously participated in a practice test for the subject test(s) they will take MUST participate in a practice test(s) conducted at their school. Studentsmay be encouraged to access the ePAT and practice on their own. Students who require accommodated CBT forms (e.g., large print, color contrast, zoom, screen reader, assistive devices) must complete an ePAT for the specific accommodated form or form combination that they will use during testing Available at www.FLAssessments.com/ePATs
131. Support During Testing During testing, a test administrator should not attempt to resolve computer-related issues if it is disruptive to students The test administrator must have a way to contact the test coordinator or STST/ITSA without leaving the room unattended If school personnel continue to have difficulty, they may contact: IT Service at 242-4100 (px44100) select option #2 Pearson at 877-847-3043 or Florida@support.pearson.com
132. Logging on to Workstations Schools on the district network MUST always use ####FLCBT when logging into workstations. Most calls to the Service Desk concerning problems with CBT are caused because: the wrong domain account was used to log into the computers always use ####FLCBT the wrong URL was used (the default URL is missing FL at the end) always use the URL on the test ticket, which ends with FL (upper case)
133. Student Authorization Tickets Each student needs a Login ID and a test code (password) printed on his or her Student Authorization Ticket in order to log in to the test Students will need a pen or pencil during testing to sign their tickets Students taking a two-session test will log in using the same Student Authorization Tickets for Day 1 and Day 2 If a student is removed from a session and moved to another session, a new Student Authorization Ticket MUST be printed Student Authorization Tickets must be handled in a secure manner and returned to the school assessment coordinator immediately after each day of testing is completed
134. Student Authorization Tickets
135. Test Code A six-digit code created by PearsonAccess and printed on Student Authorization Tickets and Session Rosters The Login ID and the test code are required to log in to TestNav
136. Seal Codes FCAT ADMINISTRATIONS ONLY A seal code is another unique four-digit number used to allow students to access Session 2 of the FCAT 2.0 computer-based tests after they have completed Session 1 Seal codes will be provided in PearsonAccess, and all students in a test session will use the same seal code Seal codes should not be given to students until directed to do so in the Session 2 script Seal codes must be handled securely and must NOT be used as test group codes
137. Seal Code
138. Seal Codes Students enter the seal code here
139. Various Codes Ensure that school staff understand the difference between: Test Codes Provided by PearsonAccess on authorization ticket Seal Codes Provided by PearsonAccesson seal code sheet Test Group Codes Created by Test Coordinator
140. Session Roster A Session Roster is a list of all students scheduled in a test session. The roster displays important information: Test Administration Session Name Test to be Administered Test Code (password) Student Names Student ID Numbers Student Birth Dates Class Information Login IDs There is also blank space to record attendance information and accommodations used The Session Roster may be used to record required administration information Session Rosters must be handled in a secure manner and returned to the school assessment coordinator immediately after each test session is completed
141. Session Roster - .pdf Version
142. Session Roster – Excel Version
143. Infrastructure Trial The Infrastructure Trial test must also have been successfully loaded on each workstation prior to the test administration Instructions for running this trial can be found in the Infrastructure Readiness Guide, which is located at www.FLAssessments.com/AdditionalResources District schools (on District network) will receive information on District-wide Infrastructure Trial Charter schools must schedule
144. Certification Tool Will be happening No details available at this time
145. Questions
146. Florida Alternate Assessment
147. Contacts
148. Important Dates February 18, 2014 – Anticipated day that schools could begin receiving materials February 24 - April 4, 2014 – Administration window Friday, April 4, 2014 – Return materials to the Test Distribution Center by 4:00 PM Materials will be picked up from the Glades area schools beginning the morning of Friday, April 4, 2014
149. Important Information Test Coordinators are responsible for: distributing, collecting, and returning the testing materials monitoring testing activities to ensure that testing security policies and procedures are followed working with the ESE staff to ensure that the all of the appropriate students are tested using the correct grade level materials One-sided response booklets are for students who are eye gazers or who use picture exchange as their mode of communication. The use of the one-sided response booklet will require teachers to cut out, organize, and secure the individual materials.  This accommodation should align with what the student uses on a daily basis during classroom instruction.
150. Important Information Teachers may have access to materials prior to testing for preparation activities Materials MUST be checked out of and back into the locked testing room/storage each day Track materials using Security Checklists Similar to Chain of Custody Form in FCAT Pay particular attention to the student’s current grade level. Rollover occurs before the test administration
151. Security Checklists
152. Answer Documents Answer sheets are not grade-specific documents unless they have been preidentified for a particular student Preidentification was based on Survey 2 information If any of the information is missing or incorrect, enter the correct information in Student Demographic Information Corrections Pay particular attention to grade level (mid-year promotes) Non-preidentified answer sheets are provided for any other student who needs to be assessed Answer document security number is located in the lower left corner
153. Materials
154. Materials
155. Remember It is your responsibility to package all materials correctly for processing and score reporting Mispackaged materials will delay reporting of student results
156. Returning Your Test Materials Detailed mini presentations with instructions on how to prepare and pack your materials will be posted on the Assessment website
157. Questions
158. CELLA
159. Contacts
160. Schedule February 3 – 7, 2014 – Schools receive materials (including training materials) Training materials may be removed upon delivery but the test materials MUST not be accessed before February 18, 2014 March 3 – April 4, 2014 – Administration window April 4, 2014 – CELLA materials returned to the Test Distribution Center by 4:00 PM Late May 2014 – Score reports
161. Exemptions Students taking FAA are NOT exempt from CELLA
162. Students to be Tested ALL LYs and LFs (Exited on or after 9/3/13) to be tested EDW Report - RTSLA0365 It is suggested that schools run this report weekly throughout the testing window to ensure all students are tested Students MUST be administered ALL sections of CELLA
163. Test Levels
164. Important Information Test Coordinators are responsible for distributing, collecting, and returning the testing materials monitoring testing activities to ensure that testing security policies and procedures are followed working with the ESOL staff to ensure that the all of the appropriate students are tested using the correct grade level materials Materials MUST be checked out of and back into the locked testing room/storage each day Test Administrators may translate directions to entire classes, ONLY if all ELLs in the class speak the same heritage language Individual administration of all four sections of the CELLA is required for kindergarten students
165. Important Information Test Administrators are required to assign the Level A, B, C, or D Student Test Book by writing the student’s name in the upper-right corner box on the front cover. This requirement does not apply to the Level A One-on-One Prompt Book. Students are permitted to write in an assigned Student Test Book. This does not apply to the Level A One-on-One Prompt Book. For any test section of the CELLA that the student could not be assessed, a reason must be indicated on the answer sheet. If a student is not assessed and the reason is not listed, the Test Administrator must attach documentation of the situation to the CELLA Administration Record/Security Checklist. Documents with gridded Reason Not Assessed bubbles are to be returned with the To-Be-Scored materials.
166. Test Materials
167. Remember It is your responsibility to package all materials correctly for processing and score reporting Mispackaged materials will delay reporting of student results
168. Returning Your Test Materials Detailed mini presentations with instructions on how to prepare and pack your materials will be posted on the Assessment website
169. Questions
170. Postsecondary Education Readiness Test
171. PERT Contact Carla P. Kendall, EdD - Online Assessment Manager Phone: 561.969.5822 PX: 45822 Cell: 561.644.2938 Fax: 561.434.8903 Email: carla.kendall@palmbeachschools.org
172. What is PERT? Florida’s new common placement test used by all 29 Florida colleges to determine whether a student is ready for college credit courses in math and English and is aligned to the Postsecondary Readiness Competencies that Florida has identified as necessary for success in entry-level college coursework
173. Test Details What is tested on the PERT? Students who are required to test based on reading scores, will take the Writing and Reading subtests of PERT Students who are required to test based on math scores, will take the Math subtest of PERT How many questions are on the PERT? Each PERT subtest has 25 questions How long is the PERT? PERT is untimed and computer adaptive, but it takes approximately 30 minutes to complete each subtest Can a student take all three subtests in one sitting? A student is permitted to take all three subtests in one sitting, but this is not the recommended policy
174. PERT Requirements Who MUST Test Any student in Grade 12 who in FY12 scored Level 2 or 3 on Grade 10 FCAT 2.0 Reading Level 2, 3, or 4 on Algebra 1 EOC Any student in Grade 11 who in FY13 scored Level 2 or 3 on Grade 10 FCAT 2.0 Reading Level 2, 3, or 4 on Algebra 1 EOC
175. PERT Results Impact for Required Students Must make NEW College-Ready Score Mathematics 114 Reading 106 Writing 103
176. PERT Results Impact for Required Students Did NOT make College-Ready Score College Readiness Course in Grade 12 Retake PERT
177. PERT Optional Who MAY Test Any student in Grades 11 - 12 Do not have a College-Ready Measure on ACT, CPT, FCAT/FCAT 2.0, PERT, or SAT Unlimited attempts in high school 2 times in high school waived in December
178. PERT Reports EDW Report 0517 Identifies students who are required to take PERT due to FCAT 2.0/FL EOC Scores Report 0440 Identifies students who may take PERT since they are not College-Ready
179. PERT Administration Before Testing Security Logs A security log is required for each testing room Seating Charts Seating charts showing the placement of students are required for PERT testing Scratch Paper Students may use scratch paper for the math portion of PERT, but they must write their name on the scratch paper and return it to you after testing
180. PERT Administration Before Testing Print out student tickets log into one workstation to deactivate/activate students export student information to a spreadsheet Create/print/distribute “tickets” to student the day of testing
181. PERT Administration After Testing Collect and retain “tickets” Make sure you have all tickets so test is not compromised or accessed outside of your supervision Deactivate students Store seating charts, security logs, and used scratch paper in a secure and locked location in case you need them in the future
182. PERT Scores View Student Scores Reports are located under the reports tab in the College Success Platform instantly view student scores on each subtest see how many testing units you have to use Refer to PERT Administration Manual for details on how to access reports in the College Success System
183. PERT Resources College Success platform Resources tab Florida Department of Education http://www.fldoe.org/cc/pert.asp TrainU http://trainu.palmbeach.k12.fl.us/course/view.php?id=1527
184. Spring Grade 2 Diagnostic Tests
185. Important Dates April 23-25, 2014 – Schools receive materials May 5 - 9, 2014 – Administration window May 9, 2014 – Schools return materials to the TDC by 4:00 PM Glades area schools will be picked up beginning in the morning
186. Important Information Mandatory Recommended testing time is 90 minutes per test Labels pregridded alphabetical by home room
187. Returning Your Test Materials Return only To Be Scored booklets Make sure all booklets are facing the same direction Do NOT paper band booklets Remove ALL Post-It (sticky) Notes Transcribe answers and information from torn or badly damaged booklets to new booklet Transcribe answers from large print or Braille tests to regular booklet Subjects can be mixed and returned in the same box
188. Questions