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DISTRICT TEST COORDINATOR SPRING 2009 PRETEST WORKSHOP

DISTRICT TEST COORDINATOR SPRING 2009 PRETEST WORKSHOP. GEE February Seniors Only Retest. What’s New Electronic security checklists: posted to LEAP web and include student’s full name, masked SSN, date of birth, and precode number. There are two separate security checklists

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DISTRICT TEST COORDINATOR SPRING 2009 PRETEST WORKSHOP

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  1. DISTRICT TEST COORDINATORSPRING 2009 PRETEST WORKSHOP

  2. GEE February Seniors Only Retest • What’s New • Electronic security checklists: posted to LEAPweb and include student’s full name, masked SSN, date of birth, and precode number. • There are two separate security checklists • answer documents • test booklets • Reminders • Test Not Taken labels • School Void Notification forms (STC) and Void Verification (DTC) • Enter and assign TA numbers January 21–February 17 • Test Administration: February 9–13 • Includes all content areas: English Language Arts, Mathematics, Science, and Social Studies • Automatic pickup: Tuesday, February 17 • Tests are automatically rescored if the student scores within (2) raw score points of passing.

  3. SPRING OPERATIONAL INSTRUCTIONS

  4. Materials Receipt and Requests • LEAP, GEE, iLEAP, and LAA 2 materials • Standard print materials delivered March 9–11 • Large print and braille delivered March 17 • Boxes will be clearly marked with program labels • LEAP/GEE – green • iLEAP – yellow • LAA 2 – pink • Fax forms are located on the louisianaschools.net Web site as well as in the District Test Coordinator binder. • Order deadline is March 25 for additional standard print, large-print, and braille materials.

  5. Forms for DTC • Delivery Verification • LEAP, GEE, iLEAP, and LAA 2 • Additional Materials or Labels Order Fax • Unique form for each program (school versions supplied in the binder) • Return Verification • LEAP, GEE, iLEAP, and LAA 2 • Void Verification (DTC) and Void Notification (STC) • LEAP, GEE, and iLEAP • LAA 2 • Request for Merging Scores • LEAP, GEE, iLEAP, and LAA 2 • Rescore Request located in the Test Coordinators Manual • LEAP and GEE

  6. Preidentified Answer Documents • One answer document: iLEAP, LAA 2, GEE grade 10 initial testers (ELA/Math), and GEE grade 11 initial testers (Science/Social Studies). • Two answer documents: All LEAP testers and some GEE retesters. • If students are preidentified for testing, the label box on their answer documents will be preprinted with the following: first and last name, gender, DOB, bar code and number, district and school names and codes, and last four digits of SSN/State ID number. • The fields on all answer documents for LEAP, GEE, iLEAP and LAA 2 are now labeled more consistently. For example, TA Number is field H2 on all answer documents for all testing programs. • iLEAP answer document label box has been relocated to the same position as on answer documents for other programs. Orientation for the document format remains landscape.

  7. Preidentified Answer Documents • Preidentified answer documents still require hand coding for education classification, exceptionalities, and accommodations. • Do not place bar-code labels over the preidentified information. • Do not correct errors in preprinted student information. Test administrators should report errors in preprinted information to the School Test Coordinator (STC), who must report errors to the Student Information System (SIS) coordinator for correction in the SIS database.

  8. Bar-code Labels ALIGN TOP OF LABEL L510885 3999999 001 Pelican Parish 002 Bayou High School LEAP/GEE SPR 2009 BAR-CODELABEL LEAP,GEE, iLEAP, LAA 2 • Bar-code labels are testing program–specific. The testing program and administration is identified at the bottom of the bar-code label. • Linking labels are no longer used. As long as the hand coding in fields E, F, I, and J matches, all documents for a student will be linked for reporting. • Hand-coded answer documents require bar-code labels.

  9. Bar-code Labels (continued) Unscorable Document Label • LEAP, GEE, iLEAP, and LAA 2 • Use if an answer document was • damaged • soiled • for another student • marked with ink, highlighters, markers, or crayon • These documents must not be thrown away. • Documentation about the event should be kept by the District Test Coordinator. • Any responses must be transferred to a new hand-coded document to be scored. ||||||||||||||||||||||||||||||||||||||||||||||

  10. Home Study and Nonpublic • Approved home study program students (998) • Home study envelope at school level for each administration • LEAP, GEE, and iLEAP: all 4 content areas • DTC affixes bar-code labels • Nonpublic school students (999) • Nonpublic envelope at district level • LEAP only, English Language Arts and Mathematics • DTC affixes bar-code labels • Complete procedures for 998 and 999 students are found on pages 1819 of your Test Coordinators Manual.

  11. Straggler Answer Documents • If answer documents are discovered onsite at DRC or within districts after the cutoff date, they will be processed as straggler answer documents. The straggler cutoff dates and the score memo release dates are in your binder. • Straggler answer documents will be held, not scanned or scored, until a later date. • Straggler answer documents will not appear on the used answer document report but may appear on the missing materials report. • For straggler documents, a memo will be released with the student’s score, and the student’s Web history will be updated. • The district will not receive student labels for straggler documents, nor will the score show up online in the CSV file or the assessment summary reports.

  12. Rescores • On May 18, LEAP and GEE scores will be released. • The deadline for submitting rescore requests is June 18. NOTE: To receive rescoring results before summer testing, DRC must receive the rescore request by May 26. There are no exceptions to this deadline. DRC will provide a score memo by June 8. • All requests received after May 26 will be processed within 2–3 weeks. • Summer retesting begins June 25.

  13. Test Coordinator Reminders • DTC Return Envelope • Use as an interoffice envelope to transport materials from school to DTC. DTC to return to STC after each pickup. • DTC to verify that STC has transferred student responses from all large-print, braille, and other accommodated format materials to a scorable answer document. • TA numbers need to be entered March 9–April 9. Log on to leapweb.org. • Use security checklists to track materials. • Tracking should be easier with electronic version. • District Packaging Diagrams • Separate 11 x 17 diagrams for each pickup. • Separate materials by testing program and use the program-specific DRC return labels.

  14. General Reminders • Online enrollments • DRC and LDE both rely on the enrollments. • Cleaning up student test histories using LEAPweb • Be sure to merge incomplete histories a few times a year. • In your binder is a form to make student data corrections, follow the instructions provided with each form. • Administrative error fee • $350 per test • Applies to LEAP English Language Art/Mathematics tests and all content­area GEE tests for graduating seniors. • Search and score fees • $100 to search and $100 to score documents that are sent back without a label or sent back inside a test booklet.

  15. General Reminders • Labels or materials cannot be taken from one school and given to another. • Keep a record of which student tested on each document by noting student names on your checklists. • If you call DRC with questions about scores or locating a document, we will ask for the security number. • To maintain student security • Do not send e-mails with SSNs or other personal student information; fax the information to DRC.

  16. ADMINISTRATION SUMMARIES

  17. What’s New Electronic security checklists are available on LEAPweb. Summary, Performance, and Career & Technical Education reports will be available online only. Braille Test Administrator Instructions must be returned to DRC. Reminders Standard print test booklets are combined by content pair. Large-print test booklets are one volume per content pair. Braille booklets—the number of volumes will vary. Automatic rescores for seniors who score within (2) raw score points of passing. Grades 4 and 8 English Language Arts Mathematics Science Social Studies Grade 10 (and retesters) English Language Arts Mathematics Grade 11 (and retesters) Science Social Studies LEAP/GEE Spring Operational

  18. i LEAP What’s New • Electronic security checklists are available on LEAPweb. • Answer document has been redesigned for consistency (field names, label placement). • Braille Test Administrator Instructions must be returned to DRC. Reminders • Bar-code label, must use iLEAP • Standard print test booklets include all content areas. • Large-print test booklets are one volume per content pair. • Braille booklets—the number of volumes will vary. Grades 3, 5, 6, and 7 • Math • English Language Arts • Science • Social Studies Grade 9 • Math • English Language Arts

  19. What’s New Electronic security checklists are available on LEAPweb. Answer document has been redesigned for consistency (field names) Braille Test Administrator Instructions must be returned to DRC. Reminders Grade 4 and grade 8 answer documents include all four content areas. Standard print test booklets— combined by content pair. Large-print booklets are one volume per content area. Braille booklets—number of volumes per content area will vary. LAA 2 Grades 4, 5, 6, 7, 8, 9, and 10 • English Language Arts • Mathematics Grade 4, 8, and 11 • Science • Social Studies Crossover Schedule • If students are testing in LAA 2 and in one or more content areas in LEAP or iLEAP, refer to the crossover schedule in the Test Administration Manual appendix.

  20. Reminders Testing site assignment verification forms will be sent to districts April 24, before scores are released. TA number application is refreshed. Preidentified labels (not preidentified answer documents) Test Not Taken labels—apply over preidentified or nonpreidentified bar-code labels on answer documents of students who did not test. Site-code labels—affix to district overage answer documents. Forms are located on the louisianaschools.net Web site. Electronic security checklists are available on LEAPweb. Testing dates are located in your binder. Automatic rescores for seniors who score within (2) raw score points of passing. LEAP/GEE Summer Retest • Grade 4 and 8 retesters • English Language Arts • Mathematics • GEE retesters • English Language Arts • Mathematics • Science • Social Studies

  21. Fall GEE Retest Reminders: • Test Not Taken labels should be affixed to preidentifed and hand-coded answer documents of students who did not test. • Forms are located on the louisianaschools.net Web site. • Electronic security checklists are available on LEAPweb. • Seniors are not automatically rescored, a rescore request must be submitted. • GEE retesters • English Language Arts • Mathematics • Science • Social Studies

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