Welcome to the “4-H Lunch ‘n Learn” Series!

1. Welcome to the “4-H Lunch ‘n Learn” Series! Today’s topic: “Utilizing a 4-H Expansion and Review Committee” Tuesday, September 14, 12-1 p.m.

2. Expansion & Review (E&R) Committees “Expanding 4-H Youth Development for the Next Generation”

3. Objectives • Describe the purpose and roles of an Expansion & Review (E&R) Committee • Explain the membership of an E&R Committee • Review possible E&R Committee agenda items • Identify an Extension Educator’s role with the E&R Committee • Discover resources designed to implement an effective E&R Committee

4. E&R Committee Quiz • T or F: One role of the Expansion & Review Committee is to assist in procedures to secure volunteer adult and youth leadership. • T or F: Beyond just working to increase overall 4-H member involvement in the program, the County 4-H Expansion & Review Committee should help implement a balanced 4-H program expansion, focusing attention on criteria such as age, gender, rural/urban, disability, minorities, and varied youth needs and interests. • T or F: It is not necessary to form a County 4-H Expansion & Review Committee if your county or program has a minority population of less than 3%.

5. E&R Committee Quiz 4. T or F: As long as your total 4-H enrollment does not decrease by more than 10%, it is not necessary for your County 4-H Expansion & Review Committee to develop an action plan or any long-range goals for the 4-H program. 5. T or F: Youth representatives can be included on the 4-H Expansion & Review Committee; however, they do not have a voice in any decisions that are made. 6. T or F: The duties of an Expansion & Review Committee should be handled by an existing Youth Development Committee so that you don’t have to contact additional people.

6. E&R Committee Quiz 7. T or F: County 4-H Expansion & Review Committee members who know both the county and the 4-H program can make important recommendations, provide dynamic leadership, and give effective assistance to insure all interests of youth are considered in program determination. 8. T or F: The County Expansion & Review Committee is only required to meet on an “as needed” basis. 9. T or F: The County 4-H Expansion & Review Committee must have an equal number of youth and adult representatives. 10. T or F: All plans for expanding the 4-H youth program should be controlled by the county Extension staff.

7. E&R Panel Discussion Linda Aldridge, Huntington County CED, 4-H Youth Development Janet Allen, Southwest District Director Kendall Martin, Dubois County CED, 4-H Youth Development

8. Dubois County E&R Success Story • Goal: reach growing Hispanic population • E&R Role: HR Director invited to share outreach ideas • Results: • 4-H recruitment materials were translated into Spanish, including 4-H Open House invitations posted in Hispanic churches, stores, & restaurants • Trust and respect have been gained among Hispanic community; memberships and contacts are growing • “Fiesta Night” planned for 2011 4-H Fair

9. E&R Role within Extension System

10. E&R Committee Purpose & Roles • Determines needs and directions of current 4-H program (in line with state and national policies) • Ensures the 4-H program is relevant, current, and has an impact on local needs • Assists with identifying potential volunteers or volunteer roles

11. E&R Committee Purpose & Roles • Advocates for underserved and underrepresented populations • Ensures Extension programs practice nondiscrimination and equal opportunity • Promotes 4-H involvement • Raises awareness of available Extension services and programs among all potential audiences

12. E&R Committee Purpose & Roles • Develops program marketing plans • Designs program features • Critically reviews progress toward program goals • Meets Federal requirements and keeps Extension above reproach and accountable to local citizens

13. E&R Committee Membership • Representative of county demographics • At least 1/3 youth members • No set number of members required; typically 10-20 members

14. E&R Committee Membership • Responsive to and supportive of the essential elements of Positive Youth Development • Selected/appointed in consultation with Extension Board • Functions as a separate entity from other committees or associations (this is not the annual fair evaluation meeting!)

15. E&R Committee Meetings • A minimum of 2 meetings are required annually • Held year-round • Schedule depends upon local needs • Minutes should be taken and kept on file in County Extension Office

16. E&R Committee Agenda Items • Icebreaker & Introductions • Orientation to E & R Committee • Common vision and purpose • Expectations • Review components of Positive Youth Development • Review of applicable federal and state laws regarding… • Equal Opportunity • Nondiscrimination • Affirmative Action • Establish goals

17. E&R Committee Agenda Items • Share County 4-H program highlights • Example: • 1,191 4-H Members total • 787 club-based 4-H members • 404 school enrichment members • 25 classrooms reached K-12 • 11 out of 12 schools reached • 268 volunteers • 3 new clubs in 2009-2010

18. E&R Committee Agenda Items • Gather data for Community market analysis • Geographic boundaries • Census data • Demographics • Community youth-serving organizations/services and existing partnerships • Projected residential growth and development

19. E&R Committee Agenda Items • Gather data for 4-H Market Analysis • Charts of 4-H participation (gender, age, race, tenure, special needs, rural-urban balance) – from ES-237 data • Note: this can also be used as an information tool to share 4-H data internally (4-H Council, Leaders), and externally (community presentations, funding sources)

20. E&R Committee Agenda Items • Review and discuss observations of… • 4-H enrollment trends for past 5 years • 4-H enrollment demographic trends • 4-H Youth Development program strengths • 4-H Youth Development program weaknesses

21. E&R Committee Agenda Items • EXAMPLE: 4-H Enrollment Over the Years

22. E&R Committee Agenda Items EXAMPLE: 4-H Club Youth Enrollment by Residence

23. E&R Committee Agenda Items • Brainstorm ideas for sub-committees • Club-based 4-H program • School enrichment/after school • Community-based program • 4-H Participation Surveys • 1st year parents • Those completing 4-H tenure • Those not re-enrolling

24. E&R Committee Agenda Items • Set priorities for 4-H Youth Programs • List programs currently offered • Cost per program per participant • Youth/adults reached • Staff management days • Planning meetings required • Resources available

25. E&R Committee Agenda Items • Appraise each program against a set of evaluation questions such as… • To what extent does this program fulfill the 4-H mission? • Does it address the needs of youth in our county? • How well does it develop youth life skills? • Are volunteers able and available to implement this program? • Are youth significantly involved in this program? • Does the program meet the critical elements of positive youth development?

26. E&R Committee Agenda Items • Establish goals for 4-H expansion • Recognition of committee members’ contributions • Evaluation of committee process and implementation plan

27. Educator Roles with E&R Comm. • Job Description for 4-H Youth Development Extension Educator • Program Accountability (15%) • Establish and maintain a viable, working county 4-H expansion and review committee • Specific Educator responsibilities are included on the following slides.

28. Educator Roles with E&R Comm. • Work with CED and Extension Board to establish committee and recruit membership • Schedule meetings with committee • Work with committee to establish agenda that addresses key issues • Provide demographic data of 4-H program participants • Highlight current 4-H programs offered

29. Educator Roles with E&R Comm. • Suggest options for future 4-H program growth • Advise committee on relevant state and national 4-H policies • Ensure positive youth development opportunities exist for all youth • Report results to CED, District Director • Prepare E&R Committee information to share during CES county reviews

30. Resources Available • Recruitment/confirmation letters for committee members • Position Descriptions • 4-H Volunteer Recruitment Coordinator • New Club or Group Organizer • Club/Group Recruitment Coordinator • E&R Committee Orientation PowerPoint presentation

31. Resources Available • Sample Meeting Agendas • 4-H Expansion Worksheet • 4-H Expansion & Review Action Plan • Illinois Letters and Surveys to 4-H members • Illinois Expansion & Review Fact Sheets

32. E&R Quiz Answer Key • True • True • False • False • False • False • True • False • False • False

33. Information adapted from: University of Illinois Extension; “4-H Expansion & Review Committee Fact Sheet Series”

34. Next 4-H Lunch ‘n Learn “Navigating the Indiana 4-H Web Site” with Richard Fox & Craig Personett Tuesday, October 12, 12-1 p.m. https://gomeet.itap.purdue.edu/website/