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Annual General Meeting of the Mississippi Lakes Association. 31 May, 2014 Stanley Brunton Hall Beckwith Township Offices. 2014 AGM Agenda. Call to order Opening remarks & Introductions – Vern Runnells Dr. Paul Keddy - Mississippi Lake Past , Present and Future
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Annual General Meetingof theMississippi Lakes Association 31 May, 2014 Stanley BruntonHall Beckwith Township Offices
2014 AGM Agenda Call to order Opening remarks & Introductions – Vern Runnells Dr. Paul Keddy - Mississippi Lake Past, Present and Future 2013 AGM Minutes - Approval Election of Directors The Mississippi Belle, Water Levels & Hazard Markers– Ed Carew Commercial Docks, Municipal Elections and FOCA – Frank Mills Treasurer & Audit Reports – Bryon Edwards The Lake and its Stewardship – Melissa Dakers Door Prizes Coffee/Comfort Break Website – David du Feu MLA incorporation under new NFP Act – Ed Carew Lake Plan – Rob Bell New Business Door Prizes Wrap-up and Adjourn Mississippi Lakes Association 2
Opening Remarks – Vern Runnells Introductions – Directors & Guest Speaker Short Agenda – Regular Business Mississippi Lake Plan & Survey Questions at anytime Forum for issues, concerns, etc. Door Prizes, Coffee, Tea and Timbits Mississippi Lakes Association Mississippi Lakes Association 3
Mississippi LakePast, Present and Future By Dr. Paul Keddy Mississippi Lakes Association 4
Current Directors Vern Runnells– President John Coburn – Vice President Bryon Edwards – Treasurer Jo Ellen Beattie– Secretary Melissa Dakers – Director/Lake Steward David du Feu – Director/Webmaster Rob Bell – Interim Director Frank Mills – Past President Peter Elliott – Director Emeritus Ed Carew – Director Emeritus/Belle Editor Mississippi Lakes Association Mississippi Lakes Association 5
Deputy Directors Guy Charron - Petrie's Shore Rick Kwissa - Carleton Place Chris Winter – Moonlight Bay Gary Patterson - Hay's Shore Gisele Neil - Two Oaks (or Ab’s Shore) Allison Kirkpatrick - High Bank Shore Gary Arkinson – Robertson Shore Greg Smith – Lake Park Ken Ray – Squaw Point Jeff Wilson – Gardiner Shore Charlie White – Beck Shore Doug Bailey – Mississippi Lakes Association 6
Election of Directors • Nominations from the floor are now invited Mississippi Lakes Association 7
Belle & Water Levels Ed Carew Mississippi Lakes Association 8
The Mississippi Belle – Ed Carew • Received 2500 copies on May 16 • Full colour & 52 pages for 2014 • Excellent support from advertisers • Would like ideas for 2015 issue • Do you have a suggested topic? • Would you submit an article? • We need a new editor • Should MLA pay an honorarium? Mississippi Lakes Association Mississippi Lakes Association 9
Water Levels Water level data from MVC MVC website provides water level & flow data Graph updated weekly on MLA Website includes year to date levels, historical average levels and target range useful to determine whether water level changes may affect docks and boat lifts Water levels and flows above normal for this time of year Mississippi Lakes Association Mississippi Lakes Association 10
Mississippi Lakes Association Mississippi Lakes Association 11
Marker BuoysEd Carew • New marker buoys from Go Deep International • -relatively inexpensive • -lighter and easier to handle • -float high & upright in the water • -more visible • -can load more buoys on the Miss L.A. • -fewer trips and shorter time to “get’r done” • Marker Buoys were deployed in Big Lake May 27, 2014 • Remaining markers are being deployed as we speak • Marker buoy locations shown on Website, Mississippi Belle, and laminated maps (for sale @ $5.00 per map) • Marker buoy co-ordinates for Magellan and Garmin hand held GPS units are available. Send me an email: info@lakemississippi.ca Mississippi Lakes Association Mississippi Lakes Association 12
Commercial Docks, Municipal Elections and FOCA Frank Mills Mississippi Lakes Association 13
Significant MVC Activities • Stricter Permit compliance monitoring • New Flood Plain Mapping Mississippi Lakes Association
Mississippi Lake 2013 Statistics Mississippi Lakes Association
Compliance Program 2013: • 28 Compliance Checks on Mississippi Lake • 2 Non – Compliant (Const., Floodproofing) • 1 Violation Issued Mississippi Lakes Association
Flood Plain Mapping Project Data Collected Fall 2012 detailed maps viewable at link below http://mvc.on.ca/mississippi-lake-map-update/ • Public Review and Open House Winter 2014 • Approved by MVC Board of Directors April, 2014 • Change in flood fringe elevation has increased from 135.6 m to 135.73 m (as recorded in 1998) • Additional properties subject to flood fringe policies Mississippi Lakes Association
Municipal Elections • Election to be held on October 27th • MLA will sponsor or co-sponsor “All Candidates Meetings” in Beckwith and DNE • Beckwith “All Candidates Meeting” on Oct 16th • D/NE “All Candidates Meeting” not yet organised as no candidates declared yet. • MLA partnering with other lake associations to determine candidates stance on “lake issues” • Candidates will be asked to provide written responses to a list of questions Mississippi Lakes Association
Municipal Elections con’t • In the 2010 Beckwith election with a population of about 7000 only 2072 (30%) residents voted • According to the 2011 census there were 2817 residential properties in Beckwith • About 620 (22%) of these are waterfront properties and virtually all are on the lake • Lake property owners are a significant block of voters that can’t be ignored by candidates Mississippi Lakes Association
Commercial Docks Overview • John’s Marina permanently installed- about 80 slips ready for watercraft • McCreary’s docks in the water- about 40 slips for resort customers ? • Another 5 or 6 properties similarly zoned- could yield another 300 or so slips Mississippi Lakes Association
MLA/John’s Marina Agreement “During the Public Consultation period several comments identified a desire for improved communication with and from John’s Marina. To that and in the spirit of partnering John’s Marina will attend the Mississippi Lake Association Annual General Meeting on an ongoing basis. The objective would be to listen to questions and concerns and in subsequent years to possibly report back on the progress of suggestions made at the previous MLA AGM”. Source – Response to Comments on Draft ESR Mississippi Lakes Association
MLA/John’s Marina Agreement cont. • Terms signed off by MLA and John’s Marina • John’s Marina will only be expected to attend MLA AGMs by invitation from the MLA President at least thirty days before date of the next AGM. • John’s Marina will be provided a designated place in the AGM agenda to listen and or respond to questions and concerns about the operations of the marina docks. • Questions and comments directed to John’s Marina at any MLA AGM will concern operations of the marina docks and will not concern the dock project itself. • All verbal exchanges between the attendees and John’s Marina will be moderated and controlled by the AGM chairperson.Terms endorsed by Joy Steritt, Resource Management Supervisor, MNR Kemptville Mississippi Lakes Association
FOCA • Passed a motion (Dec 2012) that requires Road Associations to join @ $125 to get certain benefits i.e. insurance discount • MLA was not specifically informed of this • At last year’s AGM we adjusted our fees to cover the per member increase but thought Road Associations were automatically FOCA members Mississippi Lakes Association
Our Fees and FOCA • Need to develop consensus on what to do now • Proposal by MLA Executive as follows: - • Withdraw from FOCA (a very sad move) • Retain the $7.50 MLA fee for 2014- This fee was approved at last year’s AGM • Scale back the $10 fee for 2015 to $7.50- $10 fee was also approved at last year’s AGMRequires motion from the floor to implement the above Mississippi Lakes Association
Treasurer and Auditor Reports Bryon Edwards Mississippi Lakes Association 28
2013 Financial Statement Mississippi Lakes Association
2013 Financial Statement Mississippi Lakes Association
Auditor’s Report WILLIS BOOKKEEPING SERVICE 3 April 2014 Dear Members, I have reviewed and validated the books and records of the Mississippi Lakes Association as presented to me by Bryon Edwards, your treasurer. I have found the records to be a complete and accurate representation of your financial recordkeeping for presentation to your membership. If I can be of any further assistance, please feel free to contact me. Keep up your valuable work. Yours Very Truly, Marilyn Willis Mississippi Lakes Association
MLA Proposed 2014 Budget Mississippi Lakes Association
MLA Proposed 2014 Budget Mississippi Lakes Association
2014 Budget Approval Motion - approve the 2014 Budget as presented.Moved by - ………………………Seconded by - …………………. Mississippi Lakes Association 34
2014 Asset Summary • Boat and Motor $10,000 • Hazard Marker Buoys $4,500 All values are estimated Mississippi Lakes Association 35
Guess what comes next? First Set of Door Prizes !! Mississippi Lakes Association 36
It’s Break Time • Coffee and Tea • Timbitsby Tim Horton’s • Washrooms • Back in 10 minutes please Mississippi Lakes Association 37
The Lake and its Stewardship Melissa Dakers – Lake Steward Mississippi Lakes Association 38 38
Water Quality Sampling Program History 2002 - MVC sampled Mississippi Lake (Watershed Watch Program–5 year cycle) 2006 - Initiated an Annual Sampling Program in partnership with MVC Followed the Watershed Watch Protocol 2007 - Lake Partner Program Sampling & Watershed Watch (MVC re-sampled) Mississippi Lakes Association 39 39
2013 Water Quality Sampling Re-sampled 4 sites with MVC’s Watershed Watch Program Lake was sampled 3 times (May, July & September) Re-sampled with MOE Lake Partner Program (May) & OFAH Invasive Species Monitoring Program (July) Results reported in 2014 Mississippi Belle 2014 – Sampling is underway & will include Watershed Watch Program, Lake Partner Program & Invasive Species Mississippi Lakes Association 40
Map of Sampling Locations Mississippi Lakes Association 41 41
The MLA Website David du Feu Mississippi Lakes Association
Obtain Weekly Water Level Reports (every Monday) All pages now show a revision date Source of the latest advisories, News Items & Events Want to be notified of updates? Click on “The Webmaster” and email to “info@lakemississippi.ca Close to 36,000 hits; approximately 5,000 annually Appreciate your ideas for new web pages Check out our website regularly; we don’t issue notices of all updates Please like us on Facebook at... https://www.facebook.com/MississippiLakeAssociation Website (www.lakemississippi.ca) Mississippi Lakes Association
Incorporation: New Act Ed Carew Mississippi Lakes Association 44
Incorporation: New Act • The new Canada Not-for-profit Corporations Act (NFP Act) establishes a new set of rules for federally incorporated not-for-profit corporations in Canada. • These new rules will replace Part II of the Canada Corporations Act (old Act), the law that has governed federal corporations for nearly a century. • The corporation must replace its letters patent and by-laws with new charter documents by submitting articles of continuance to obtain a Certificate of Continuance and creating and filing new by-laws. The articles and by-laws must comply with the NFP Act. • Corporations Canada does not charge a fee to apply for a Certificate of Continuance and to file new by-laws. • Deadline for compliance is October 17, 2014. • New MLA Bylaws and Certificate of Continuance on MLA Website • Need membership approval to move forward. Mississippi Lakes Association
Incorporation: New Act Next steps: • Motion to approve Articles of Continuance • Motion to approve new bylaws • Apply to Corporations Canada (Industry Canada) for approval Mississippi Lakes Association
Lake Plan Rob Bell Mississippi Lakes Association 47
Mississippi Lake Plan – Overview of Work to Date Community Survey Results* Mississippi Lake Today Report* 31 May, 2014 Mississippi Lakes Association
Community Survey Results Survey ran May 2012 to January 2014; 367 survey responses received. • 93.5% are Residential Owners • 1.9% Renters • 1.9% Visitors • 2.5% Other • 62% House owners • 32% Cottage Owners • 5% Other Mississippi Lakes Association
Community Survey Results • Swimming 83% • Motor Boating 77% • Reading 75% • Socializing 73% • Walking/Hiking 66% Mississippi Lakes Association