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MASS RECLASS MODIFICATIONS TO CHANGE ACCOUNTING CBuy

MASS RECLASS MODIFICATIONS TO CHANGE ACCOUNTING CBuy. Identify the PR is a Mass Re-Class through the description. MASS RECLASS MODIFICATIONS TO CHANGE ACCOUNTING CBuy. Open PR and verify the lines match the lines on the Award

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MASS RECLASS MODIFICATIONS TO CHANGE ACCOUNTING CBuy

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  1. MASS RECLASS MODIFICATIONS TO CHANGE ACCOUNTINGCBuy • Identify the PR is a Mass Re-Class through the description.

  2. MASS RECLASS MODIFICATIONS TO CHANGE ACCOUNTINGCBuy • Open PR and verify the lines match the lines on the Award • If the lines on the requisition do not line up with the award, renumber the lines on the requisition

  3. MASS RECLASS MODIFICATIONS TO CHANGE ACCOUNTING CBuy • Open Award • Click Modifications • Select File – New • Select Requisition Number and enter in the next Modification Number

  4. MASS RECLASS MODIFICATIONS TO CHANGE ACCOUNTING CBuy • Fill in the Administration Screens

  5. MASS RECLASS MODIFICATIONS TO CHANGE ACCOUNTING CBuy • Select Line Items • Select File – New Lines – Add From Award

  6. MASS RECLASS MODIFICATIONS TO CHANGE ACCOUNTING CBuy • Select line(s) to be added from award and hit OK

  7. MASS RECLASS MODIFICATIONS TO CHANGE ACCOUNTING CBuy • Open line • Select Accounting tab • Change Cost to $0.00 on ACCS being changed • Highlight the ACCS and hit Ctrl-C

  8. MASS RECLASS MODIFICATIONS TO CHANGE ACCOUNTING CBuy • Click New • Click Ctrl – V to paste ACCS, then edit it to be the new ACCS • Enter the entire cost • Hit OK • Repeat for every line • X out of Modification Line Item when finished

  9. MASS RECLASS MODIFICATIONS TO CHANGE ACCOUNTING CBuy • The Modification Obligation screen should appear • If the action is correct the modification amount should be $0.00 • Hit OK

  10. MASS RECLASS MODIFICATIONS TO CHANGE ACCOUNTING CBuy • Proceed as usual • Route for Approval • Approver will select Financial – Obligate • If the Obligation states a figure other then $0.00 answer No and look for problem or call the Help Desk. Otherwise select Yes.

  11. MASS RECLASS MODIFICATIONS TO CHANGE ACCOUNTING CBuy • Summary • Review PR before beginning to be sure this is a Mass Reclass Requisition and the Line Items Match between PR and Award • Create Modification from Requisition • Bring Line Items from Award into the Modification • Change original ACCS value to $0.00 • Add additional ACCS line with new Reclass ACCS with the entire line item value • Route for approval • When Obligate is selected the amount should be $0.00. Otherwise there is an error that should be corrected before proceeding.

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