1 / 31

MASS RECLASS REQUISITIONS TO CHANGE ACCOUNTING

MASS RECLASS REQUISITIONS TO CHANGE ACCOUNTING. Instructions on how to create the requisition to change the ACCS on awards affected by the MASS RECLASS. Requisitions may be at different phases in the acquisition process please see the decision tree on page 2.

neviah
Download Presentation

MASS RECLASS REQUISITIONS TO CHANGE ACCOUNTING

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. MASS RECLASS REQUISITIONS TO CHANGE ACCOUNTING • Instructions on how to create the requisition to change the ACCS on awards affected by the MASS RECLASS. • Requisitions may be at different phases in the acquisition process please see the decision tree on page 2. • When in doubt communicate with your AGO office and call the Help Desk 301-444-2854

  2. MASS RECLASS MODIFICATIONS TO CHANGE ACCOUNTING START Check with CFS if any invoices have been paid Find out the exact amount paid on the invoices, including amount paid per line and per ACCS Has the requisition been awarded? (If unable to determine see Page 3) Yes Yes No No Follow Instructions B Request AGO to return the requisition. Follow Instructions A

  3. MASS RECLASS MODIFICATIONS TO CHANGE ACCOUNTINGHow to determine a requisition has or has not been awarded… • Open up the requisition • Scroll to the bottom of the Summary screen. • Click on Related Documents

  4. MASS RECLASS MODIFICATIONS TO CHANGE ACCOUNTINGHow to determine a requisition has or has not been awarded…

  5. MASS RECLASS MODIFICATIONS TO CHANGE ACCOUNTINGInstruction A • Open original requisition • Select Copy

  6. MASS RECLASS MODIFICATIONS TO CHANGE ACCOUNTINGInstruction A • Select the Document Number Prefix from the dropdown menu • Create a Document Name • Save

  7. MASS RECLASS MODIFICATIONS TO CHANGE ACCOUNTINGInstruction A • Change Requisition and Delivery Date • In the purpose field clearly state • MASS RECLASS • Line(s) affected • Not additional in funding

  8. MASS RECLASS MODIFICATIONS TO CHANGE ACCOUNTINGInstruction A • Select Line Items

  9. MASS RECLASS MODIFICATIONS TO CHANGE ACCOUNTINGInstruction A • Search to bring up the line items

  10. MASS RECLASS MODIFICATIONS TO CHANGE ACCOUNTINGInstruction A • Mark all lines that are not being re-classed* • Select Delete *This step may not be necessary if the entire award is being re-classed

  11. MASS RECLASS MODIFICATIONS TO CHANGE ACCOUNTINGInstruction A To enter the line item click on the line #

  12. MASS RECLASS MODIFICATIONS TO CHANGE ACCOUNTINGInstruction A Change description to reflect a change in ACCS and not additional funding. Apply.

  13. MASS RECLASS MODIFICATIONS TO CHANGE ACCOUNTINGInstruction A To Access click Accounting

  14. MASS RECLASS MODIFICATIONS TO CHANGE ACCOUNTINGInstruction A Click the ACCS line to open

  15. MASS RECLASS MODIFICATIONS TO CHANGE ACCOUNTINGInstruction A Make the appropriate changes to the ACCS and Save Do this for each affected line and then return to Summary

  16. MASS RECLASS MODIFICATIONS TO CHANGE ACCOUNTINGInstruction A • Proceed as Normal • Route for Approvals • Commit • Submit to the Acquisition Office

  17. MASS RECLASS MODIFICATIONS TO CHANGE ACCOUNTINGInstruction A • Summary of Instructions A • Locate Original Requisition • Copy Original • Change Purpose to reflect that this requisition is for Mass Re-class not additional funds • Eliminate any lines that do not need to be changed • Edit the Line Item detail to reflect that this requisition is for Mass Re-class not additional funds • Edit the ACCS on the line item • Route and Approval • Commit • Submit • Communicate with AGO office and call the Help Desk

  18. MASS RECLASS MODIFICATIONS TO CHANGE ACCOUNTINGInstruction B • Instructions B are for modifications in which a portion of the line item has already been paid. • Only the balance of these lines can be reclassed. The requisition needs to prepared with new ACCS at the balance. (Balance = Original Value – Amount Paid)

  19. MASS RECLASS MODIFICATIONS TO CHANGE ACCOUNTINGInstruction B • Open original requisition • Select Copy

  20. MASS RECLASS MODIFICATIONS TO CHANGE ACCOUNTINGInstruction B • Select the Document Number Prefix from the dropdown menu • Create a Document Name • Save

  21. MASS RECLASS MODIFICATIONS TO CHANGE ACCOUNTINGInstruction B • Change Requisition and Delivery Date • In the purpose field clearly state • MASS RECLASS • Line(s) affected • Not additional in funding – the unpaid balance of the line to be deobligated (original value less amount already paid)

  22. MASS RECLASS MODIFICATIONS TO CHANGE ACCOUNTINGInstruction B • Select Line Items

  23. MASS RECLASS MODIFICATIONS TO CHANGE ACCOUNTINGInstruction B • Search to bring up the line items

  24. MASS RECLASS MODIFICATIONS TO CHANGE ACCOUNTINGInstruction B • Mark all lines that are not being re-classed* • Select Delete *This step may not be necessary if the entire award is being re-classed

  25. MASS RECLASS MODIFICATIONS TO CHANGE ACCOUNTINGInstruction B To enter the line item click on the line #

  26. MASS RECLASS MODIFICATIONS TO CHANGE ACCOUNTINGInstruction B Change description to reflect a change in ACCS and not additional funding. Be sure to mention change in dollar amount due to paid invoices. Apply.

  27. MASS RECLASS MODIFICATIONS TO CHANGE ACCOUNTINGInstruction B To Access click Accounting

  28. MASS RECLASS MODIFICATIONS TO CHANGE ACCOUNTINGInstruction B Click the ACCS line to open

  29. MASS RECLASS MODIFICATIONS TO CHANGE ACCOUNTINGInstruction B Make the appropriate changes to the ACCS and Save Do this for each affected line and then return to Summary

  30. MASS RECLASS MODIFICATIONS TO CHANGE ACCOUNTINGInstruction B • Proceed as Normal • Route for Approvals • Commit • Submit to the Acquisition Office

  31. MASS RECLASS MODIFICATIONS TO CHANGE ACCOUNTINGInstruction B • Summary of Instructions B (Requisitions for a Mod to an Award with Invoices already paid against) • Locate Original Requisition • Copy Original • Change Purpose to reflect that this requisition is for Mass Reclass not additional funds but since a portion has been already invoiced so only the remaining can be reclassed • Eliminate any lines that do not need to be changed • Edit the Line Item detail to reflect that this requisition is for Mass Re-class not additional funds. Be sure to include that a portion has been invoiced. That amount can not be reclassed. Only the balance is being moved to the new ACCS. • Edit the ACCS on the line item • Route and Approval • Commit • Submit • Communicate with AGO office and call the Help Desk

More Related