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Defense Contract Management Agency Overview

Defense Contract Management Agency Overview. Presented By: Izzie Mooney DCMA Customer Liaison Rep @ ESC, Hanscom AFB 781-377-5221; Izabella.Mooney@Hanscom.af.mil 16 March 2011. Rev. FY11 1.1. Overview. Mission and Vision Organization Why do Contract Administration

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Defense Contract Management Agency Overview

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  1. Defense Contract Management Agency Overview Presented By: Izzie Mooney DCMA Customer Liaison Rep @ ESC, Hanscom AFB 781-377-5221; Izabella.Mooney@Hanscom.af.mil 16 March 2011 Rev. FY11 1.1

  2. Overview Mission and Vision Organization Why do Contract Administration Things you may want to know What we can’t do How to find a DCMA POC Summary

  3. What Does DCMA Do? Represents the Military Services, other Federal agencies and allied government buying agencies at defense contractors worldwide • Prior to contract award • After contract award • Eyes and ears of the customer Rev. FY11 1.1

  4. Mission & Vision • Mission • We provide Contract Administration Services to the Department of Defense Acquisition Enterprise and its partners to ensure delivery of qualityproducts and services to the warfighter;on time and on cost • Vision • DoD’s leading experts in Quality Assurance; Cost, Schedule, and Supply Chain Predictability; and Contract Administration; enabling our partners to achieve contract objectives Rev. FY11 1.1

  5. DCMA is a Team Member… ...In the defense acquisition community Secretary of Defense Under Secretary Of Defense (AT&L) Chairman Joint Chief of Staff Buying Commands Army Assistant Secretary of Defense (Acquisition) Navy Combat Support Agency Air Force Marines DCMA Contract Administration DLA Historical Perspective – Service PROs/DCAS to DLA (1990) to DCMA (2000) Rev. FY11 1.1

  6. Organizational Construct Strategic Effects Office of the Director General Counsel Chief of Staff Corporate Support EEO Office of Independent Assessment Reserve Affairs Strategic Portfolio Management & Integration Directorate SES (2) Tier I/I Human Capital Directorate GS-15 Finance Business Operations Directorate SES Aircraft Operations Directorate 0-6 Contracts Directorate SES Engineering & Analysis Directorate SES Quality Directorate SES Information Technology Directorate SES International Directorate 0-7 Operations Directorate SES (2) Tier II/I Special Programs Directorate GS-15 Operational Streamlined CMO Streamlined CMO Streamlined CMO Primary CMO Primary CMO Primary CMO Eastern Region 0-6 Central Region 0-6 Western Region 0-6 Tactical Rev. FY11 1.1

  7. Operations Directorate Operations Executive Director Exec Dir (SES II) Deputy Dir (SES I) Operations Administrative Assistant Mission Support Group Contracts Eastern Region Air Ops Naval Sector Division Sustainment Sector Division Fixed Wing Sector Division Fixed Wing Surface Combatant Submarine Carriers ICP’s / DSC’s GLSC / AMC Engineering Central Region Space & Missiles Sector Division Rotary Sector Division Ground Sector Division Quality Western Region Vehicles Munitions C4I Soldier Systems Satellite Launch/NASA Ground Launch Air/Sea Launch Rotary • Directorate is accountable for the execution of all Contract Management functions • - Provides Command and Control of Three DCMA Regional Commands • - Translates Agency Policy and Strategic Direction into Consistent Tactical Execution • - Provides Workload and Resourcing Prioritization • - Ensures Consistent Budget and Resource Execution • - Sector Groups Maintain Product Focus and Specialized Customer Knowledge / Expertise Rev. FY11 1.1

  8. Types of CMOs • Special Programs • Special Programs East • Special Programs South • Special Programs West • Geographic Area • Eastern CMOs • Boston (Headquarters) • Atlanta • Baltimore • Garden City • Hartford • Manassas • Lockheed Martin Marietta • Lockheed Martin Moorestown • Orlando • Philadelphia • Boeing Philadelphia • Sikorsky Aircraft • Springfield • Raytheon Tewksbury • APO • NSEO • Major Facility • Central CMOs • Chicago (Headquarters) • Dallas • Dayton • Detroit • Huntsville • Lockheed Martin Forth Worth • Bell Helicopter Forth Worth • Boeing St. Louis • Twin Cities • AMP • AIMO • Western CMOs • Carson (Headquarters) • Denver • Boeing Huntington Beach • Lathrop • Lockheed Martin Denver • Boeing Long Beach • Los Angeles • Palmdale • Phoenix • Santa Ana • Lockheed Martin Sunnyvale • Raytheon Tucson • NPO

  9. United Kingdom Canada Japan Korea Australia Israel Germany Italy New Zealand Kuwait Saudi Arabia Egypt International Operations DCMA IRAQ DCMA N. Europe Iraq DCMA Americas . DCMA Pacific DCMA HQ DCMA S. Europe Singapore DCMA Afghanistan DCMA Middle East Afghanistan Rev. FY11 1.1

  10. Contingency Contracting Administration Service (CCAS) • Gansler Commission recommendations significantly expanded DCMA’s in-theater role • In-theater presence tripled from @90 to 300+ • Expanded DCMA Emergency Essential program from @60 to 240+ ready to deploy personnel • Stood up new DCMA Command in Afghanistan • Path Forward • Ramping up Afghanistan staffing • Shoring up Subject Matter Experts (SME) and Contracting Officer’s Representative (COR) Support • Working with Military Services and Joint Staff to develop long-term strategy for in-theater Contingency Contract Administration Services Rev. FY11 1.1

  11. Worldwide AcquisitionImpact • Scope of Work • $3,212B Face Value of Contracts • $1,514B Obligated • $222B Unliquidated Obligations - 20,098 Contractors • 341,787 Contracts • ACAT I and II programs: 214 • Flight Operations (2,062 Aircraft/yr) • $134B Gov’t property in plant • $9B Progress Payments • $31B Performance Based Payments • Span of Control • 10,661 civilian professionals • 535 military (418 Active Duty, 117 Reserves) • 730+ locations • 50 major field commands • $1.1B budget authority • $136M reimbursable target w/FMS • Combat Support Agency As of Sept 2010 (Parts A & B / Sections 1 – 4) Rev. FY11 1.1

  12. Core Processes (FAR 42.302(a)(b)) • Quality Assurance • Manufacturing & Supply Chain Predictability • Cost and Pricing • Earned Value Management • Engineering Support • Software Acquisition Management • Property and Plant Clearance • Contracting • Contract Safety • Transportation • Aircraft Operations DCMA provides unique insight throughout the acquisition processes Rev. FY11 1.1

  13. FAR/ DFAR States … DFAR 242.202 Assignment of contract administration.  (a)(i) DoD activities shall not retain any contract for administration that requires performance of any contract administration function at or near contractor facilities FAR 42.302  Contract administration functions. (a) The contracting officer normally delegates the following contract administration functions to a CAO. 70 Standard Functions i.e. (38) Ensure Contractor compliance with contractual quality assurance requirements

  14. Why do Contract Administration? The purpose of contract administration is to ensure the Government receives the supplies and services we are paying the contractor to provide. We need to ensure: The supplies delivered meet applicable technical requirements/specifications; The services provided meet contractual requirements; The contractor complies with the terms and conditions of the contract.

  15. Focus Areas Contract Receipt & Review Contractor/Contract Surveillance Contractor Payment Contract Closeout

  16. DCMA Support Things You May Want to Know…

  17. DCMA Administered by…

  18. Inspection & Acceptance Indicates Low Risk.

  19. 52.246-2  Inspection of Supplies- FP • As prescribed in 46.302, insert the following clause: • (c) The Government has the right to inspect and test all supplies called for by the contract, to the extent practicable, at all places and times, including the period of manufacture, and in any event before acceptance. The Government shall perform inspections and tests in a manner that will not unduly delay the work.The Government assumes no contractual obligation to perform any inspection and test for the benefit of the Contractor unless specifically set forth elsewhere in this contract. (Gets your foot in the door….)

  20. WAWF

  21. Wide Area Workflow • The goal of WAWF is to support the DoD's goal of moving to a electronic acquisition process. • What Does WAWF Do? • Eliminateslost or misplaced documents - all documents are stored in one place…The Web • Provides accuracyof documents - current problems such as unmatched disbursements, duplicate payments, and payment delays are alleviated • Providessecure & auditable transactions - a user name and password must be used in order to use the benefits of WAWF • EnablesTimely & Accurate Payments - What normally took 10 days can now be accomplished in 1 day, if not minutes • Decreases Interest Penalties - since WAWF decreases processing time, the system will greatly reduce the number of Prompt Payment Act (PPA) violations

  22. Role of Administrative Contracting Officer (ACO) • DCMA facilitatespayment • Works with DCAA (Defense Contract Audit Agency) & DFAS (Defense Finance & Accounting Service) • DFAS pays, DCAA audits • DCMA • Approves Final “Public Vouchers” • Cost, Time & Material, and Labor Hour contracts • Approves & Manages Various Financing Payments • Progress, Performance Based, and Advanced Payments • Resolves Problems & Issues with • Contractors/DFAS • Has POCs & DCMA Liaisons at DFAS

  23. ACOs can and do modify contracts Administrative changes: errors; computations not requiring extra funds; and code or address changes Novation/Change of name agreements Deobligating excess funds after contract completion An ACO contract modification starts with an “A” versus a PCO’s modification starting with a “P”

  24. Contract Closeout (ACO Roles con’t) • Track/Monitor Mechanization Of Contract Administration Services (MOCAS) Data • Determine if Physically Complete • Resolve Admin/Pay Issues • Notify PCO of Actions, i.e. additional funds

  25. What we can’t do… Closeout Only/Property Only - No closeout of contracts/property unless we administered Past-Performance Grading - We will provide data (e.g. shipping delinquency rate) to the contracting officer in past performance evaluations, but we can’t “grade” one contractor over another We can’t become a “Job Shop” - DCMA directs the daily activities of our employees - We must have a measure of independence to act as a legitimate, unbiased third party - Generally we don’t “co-locate” our workers with you We can’t help you with Post, Camp, & Station - We don’t have the expertise

  26. Locating a DCMA CMT Member Where are you ??? • When I need you…

  27. How to Find Us: https://home.dcma.mil/dcma-pi/customer.htm 1. Click on Customer 2. Click on CMT Locator

  28. How to Find Us- Search by Contract Number Type in contract Number

  29. How to Find Us- Search by Contract Number CMT Member

  30. How to Find Us- Search by CAGE Type in CAGE

  31. How to Find Us- Search by CAGE CMT Members

  32. Customer Feedback Quick On-line Survey Access DCMA wants your feedback on our services

  33. SUMMARY • DCMA is made up of different functional specialists to address DoD’s contractual and program needs (i.e.: Small Business; Engineers; Contracts; Quality; …) • Offices located World – Wide • Focus performance management defined by our customers at no additional cost to the program office for ACAT I/II/III Weapon Systems • Provides “Boots on the ground” at the contractor’s location

  34. To learn more about DCMA – http://www.dcma.mil/ QUESTIONS ?

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