Perkins IV Postsecondary Accountability Webinar September 29, 2011

1. Perkins IV Postsecondary Accountability Webinar September 29, 2011 Joshua NordauneBI DeveloperOffice of the Chancellor Information Technology Services Joshua.Nordaune@csu.mnscu.edu651.201.1581 Susan CarterAssistant Director for ResearchOffice of the Chancellor Research, Planning & Effectivenesssusan.carter@so.mnscu.edu651.201.1859

2. Goals Gain an understanding of • The use of the Perkins cohort model for postsecondary accountability • Postsecondary definitions of CTE participants, concentrators and completers • Core indicator definitions • Postsecondary data sources • Using Hyperion/Brio to access your college’s Perkins data • Upcoming changes to Hyperion/Brio

3. Postsecondary Data Structure • Minnesota is one of a handful of states to use a cohort model. The use of cohorts aligns with other system initiatives and reporting (e.g., system accountability dashboard and IPEDS reporting). • Primary source of data is the system’s Integrated Student Record System (ISRS). The FY2009-2011 cohort includes students entering in FY 2009 and tracked for three years: 2009, 2010 and 2011.

4. Postsecondary Definitions Participant: A student taking a CTE course OR who has a Perkins eligible major. Concentrator: A student with a Perkins eligible major who has declared a CTE award (AAS, AS, Certificate, Diploma) and has earned 12 or more college level credits OR who has received an award in a short term Perkins eligible program (less than 12 credits). Completer: A student who has received a CTE award (AAS, AS, Certificate or Diploma) in a Perkins eligible program.

5. Reporting Status • —Completer • —Concentrator • —Participant • The Perkins status used for reporting is usually the highest recorded Perkins status during the cohort period. • However, if a concentrator changes to a non-Perkins major they will be counted as a participant, not a concentrator.

6. A Note about CIP Codes…. Perkins eligible majors and programs are identified based the Classification of Instructional Program (CIP) Code. • ISRS currently uses the CIP 2000 codes for courses and majors and programs. • October 2011: Program Inventory and Major/Course CIPs in ISRS will be updated to CIP 2010 codes. • Perkins eligibility and nontraditional program designation for the FY 2010 entering cohort and later may change slightly but the update will also increase alignment between Perkins IV data and the system program inventory.

7. Accountability Indicators 1P1 Technical Skill Attainment 2P1 Credential, Certificate, or Degree 3P1 Student Retention or Transfer 4P1 Student Placement 5P1 Nontraditional Participation 5P2 Nontraditional Completion Reporting for each indicator includes data by gender, race/ethnicity, nontraditional students and special populations (disability, economically disadvantaged, single parents, displaced homemakers, and those with limited English)

8. Race/Ethnicity Reporting • The December 2011 CAR Report to OVAE will disaggregate data by race/ethnicity based on new federal reporting standards. This replaces the use of the “primary” race/ethnicity designation in ISRS. Hispanic Non-Hispanic American Indian or Alaska Native Asian Black or African American Native Hawaiian or Other Pacific Islander White Two or more races Unknown • Other system reporting also follows the new standards.

9. 1P1 Technical Skill Attainment Number of CTE concentrators in who passed technical skill assessments Numerator Number of CTE concentrators who took technical skill assessments Denominator In the past we have used licensure exam pass rate data as a proxy measure—TSA results will be incorporated as they become available.

10. 2P1 Credential, Certificate, or Degree Number of CTE concentrators in a given entry cohort who, anytime in the cohort time frame, received a CTE certificate, diploma, AAS or AS Numerator Number of CTE concentrators in the cohort Denominator December 2011 CAR will be based on the FY2009-2011 cohort.

11. 3P1 Student Retention or Transfer Number of CTE concentrators in a given entry cohort who, in at the end of the last year of the cohort time frame, were still intending to complete their program or had transferred Numerator Number of CTE concentrators in the cohort Denominator December 2011 CAR will be based on the FY2009-2011 cohort. Retention data is frozen as of 8/31. Transfer data will be updated in mid- to late- October with additional National Student Clearinghouse data.

12. 4P1 Student Placement Number of CTE completers in a given entry cohort who were placed or retained in employment in the 2nd quarter following the program year in which they left postsecondary education* Numerator Number of CTE completers Denominator December 2011 CAR will be based on the FY2008-2010 cohort. There is a 1 year lag from other indicators.

13. 5P1 Nontraditional Participation Number of CTE participants who were, at any time during the cohort time frame, enrolled in a CTE program nontraditional for their gender Numerator Number of CTE participants who were, at any time during the cohort time frame, enrolled in a CTE program designated as non-traditional. Denominator December 2011 CAR will be based on the FY2009-2011 cohort.

14. 5P2 Nontraditional Completion Number of CTE completers in a CTE program nontraditional for their gender Numerator Number of CTE completers in a CTE program designated as non-traditional. Denominator Example: # of Male Nursing Graduates + # of Female Welding Graduates # Total Nursing Graduates + # Total Welding Graduates December 2011 CAR Report will be based on the FY2009-2011 cohort.

15. Final Agreed Upon Performance Levels (FAUPL) • Definitions for Core Indicators • State Negotiated Performance Levels State Negotiated Performance Level – Accountable in Dec. 2012 CAR State Negotiated Performance Level – Accountable in Dec. 2011 CAR Definitions for Core Indicators Indicator

16. State Negotiated Postsecondary Targets Target date for distributing proposed local targets to consortia is October 18, 2011.

17. Postsecondary Indicators: Viewing the Data

18. Licensure Exams Pass Rate Dashboard • Public Dashboard—No Login is Required • http://www.mnscu.edu/board/accountability/index.html

19. Licensure Exams Pass Rate Dashboard Select a Year Help file Select a college Select a comparison group Documentation

20. Getting authorization to access the Perkins postsecondary data – Operational Data Security Request Form • How to access the Perkins IV postsecondary data using Hyperion – 2P1, 3P1, 5P1 and 5P2 • Basic Navigation • Viewing Basic Reports • Modifying a Pivot to Drill Down Into the Data • Preview changes to the Perkins IV Hyperion Data Next--

21. Hyperion/Brio Training http://www.its.mnscu.edu/reportanddataservices/training/ Training Options • Webex • or • Hands-on • or • Self-Paced

22. Please take a moment to enter your questions in the Chat field to the right. Time for your questions!

23. Upcoming Professional Development Events • Perkins Fiscal Webinars • Annual Perkins Consortium Coordinators Meeting November 9, 2011Hennepin Technical College, Brooklyn Park, MN • Fall Career & Technical Education Conference CTE: Learning that Works for MinnesotaNovember 10, 2011 Crowne Plaza West, Plymouth, MN http://www.cte.mnscu.edu/professionaldevelopment/index.html

24. Thanks for joining us today! We value your feedback about today’s session. Please click on the link in the chat window now to complete the session evaluation form or go to https://docs.google.com/spreadsheet/viewform?formkey=dHRrSkVJV3JWSjkwYllDclg4VzV6YXc6MA REMINDER: For secondary participants, Continuing Education Units (CEU’s) will be made available for teachers and administrators for this series of webinars.  In order to get the necessary certificates you MUST complete the session evaluation.