March 2013 Planning Meeting

1. March 2013 Planning Meeting Fred Schenker March 27, 2013

2. Agenda • Financial Status • Y Relationship – Review Proposed Agreement with Y • Laser Tag Report • Upcoming Events – Mincin, Jacobs, Horton, Schenker • Princess Cup Volunteer • Discovery SCUBA (14 April) • Bike Ride (5 May) • Zip Line (19 May) • WLD • Communications: Website – Schenker • Participation Prizes • Review Actions/Next Meeting Date – Schenker

3. Financial Report as of 27 March 2013

4. Y Relationship – New Agreement • Memorandum of Understanding between the YMCA of Pittsburgh and the Questors • Program Statement • Together, the Parties enter into this agreement to mutually promote Youth and family initiatives and promote community-based family solutions. • Basic intent is to define the YMCA affiliation with the Questors • The Questors Program is fueled by the existing Indian Princess program and operates, for the most part, outside of the constructs of traditional membership and is thus considered an affiliate program of the Y of Greater Pittsburgh. • Terms of the MOU: Two years from agreement date and may be extended • Official Contacts: • Y – Jeff Campbell • Questors – Fred Schenker

5. What the Y Will Do • Access to YMCA camps, Kon-O-Kwee Spencer, Deer Valley YMCA Family Camp and Camp T. Frank Soles for the purpose of parent/child camp outs and activities provided at ‘member’ costs. • Continues opportunity to recruit participants from the YMCA Indian Princess programs • Upon opening of the Spencer Family Y, the Y will provide the Questors with: • Program Member benefits for participants • a venue for meetings and activities • opportunities to recruit new participants through promotional displays and posters • a program webpage and digital support

6. What the Questors Will Do • Continue to uphold and promote among participants, the YMCA core values of caring, honesty, respect and responsibility • Continue to identify the program as the Questors, without the use of the YMCA brand identity markers, including the name, YMCA • The name, YMCA, can be used in conjunction with the Questors program when: • Describing the relationship, “Questors is an affiliate program of the Y of Greater Pittsburgh.” • Used in statement of disclosure regarding financial transactions, “Fees associated with the Questor program are transacted independently of the YMCA of Greater Pittsburgh.” • Used to describe a physical location of a Questor event when held at a Y of Greater Pittsburgh facility or camp, “This weekend’s campout will take place at YMCA Camp Kon-O-Kwee Spencer.” • Begin to use the financial disclosure statement on all materials and digital media where payments are transacted and/or prices are listed. • Continue the group’s relationship with the South Hills YMCA and maintain regular communications with the YMCA contact • Participate in the public phase of the new Spencer Family Y Capital Campaign by: • Accept and share information regarding the plans for the new Y • Participate in appropriate grass-roots fundraising efforts • Transition to a formal program of the Y of Greater Pittsburgh • Process to be identified by the organizational contacts listed above • Transition plan to be complete by April 2014 or when renovations to the facility begin • When the new Spencer Family YMCA is opened and operational: • National Y branding standards to be applied to all group communication channels and materials at that time • Local operational guidelines to be upheld once transition occurs.

7. Review Recent Events • Cosmic Bowling – All • Laser Tag

8. Upcoming Events • Princess Cup Volunteering – March 30 • Discovery SCUBA – April 13 – Jacobs • Questor Bike Ride – May 5 • ZipLine – May 18 – Mincin • WLD Spring Campout – June 7-9

9. Communications: Website • Website • Needs Content! • And updating

10. Review Actions/Next Meeting date • Actions • Next Meeting Date: May