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Campus Solutions Academic Advisement

Campus Solutions Academic Advisement. December 2010. Agenda. Project Life Cycle, Resource Utilization & Time Line Integration of Business Processes Goals and Objectives Key Issues and Challenges Key Assumptions and Requirements Risk Factors and Pitfalls

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Campus Solutions Academic Advisement

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  1. Campus Solutions Academic Advisement December 2010

  2. Agenda • Project Life Cycle, Resource Utilization & Time Line • Integration of Business Processes • Goals and Objectives • Key Issues and Challenges • Key Assumptions and Requirements • Risk Factors and Pitfalls • Lessons Learned for Iterative Approach

  3. Case Study Denver University Project Life Cycle & Time Line • Entire Student System • Student records, Financial Aid, Student Financials, Academic Advisement, Campus Community…. • Project Implementation Duration 18 – 24 months

  4. “Integration of all Modules” Campus Solutions

  5. Goals and Objectives

  6. Key Issues and Challenges • Recording & Monitoring Prospective Students enrolling • Using PeopleSoft 9.0 to track future Student of Interest (SOI) • Maintaining records, planning and forecasting • End user Training using UPK Software. • Academic Advisement module plays an important role to improve • Quality of Education • Student Self Assessment – GPA, Graduation Plan, etc.. • Key Decisions in course work selection for each semester • Degree Audit

  7. Key Assumptions • Implementation based on University’s existing Academic Calendar • Easy migration of Legacy data into PeopleSoft • Student System Modification Policy used in System changes • Legacy system modifications will be limited to mandatory (government) mandated regulation, senior university initiative or audit requirement) requests • Ongoing System Support may be required • Determined after Design Phase • Major business process re-engineering and organizational change will be accomplished by the business and academic units

  8. Risks and Weaknesses • Appropriate resource is required during the entire implementation • Improper planning can impact the existing functionality of current systems • University Full time Staff involved in the implementation during design phase can result in hampering the current active system • Identifying appropriate data migration tools / software’s • Example: EMP, 3rd Party Tools like Informatica, Business Objects etc. • Risk Assessment • Achieved by Lock Down Agreement approved by University Management • Follow Change Management Process by complying with: • State Regulations • University Regulation • Federal Compliance • Audit

  9. Successful Implementation • Proper Planning and Identifying the Scope of the Project • Identifying each module of PeopleSoft Student System • Go-Live implementation made successful by performing “Life as a student” business process • Two key processes must be implemented: • Admissions and Enrollment during start of Calendar school year • Student financial aid must be active by January to permit acceptance of Federal guidelines for the next budget year • Key implementation sequence • Admissions and Recruitment before summer • Student Financial Aid in January • Registration in Spring and Advisement • Disbursement in Fall • Balancing the three constraints: Cost Control, Time Control & Quality Control

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