Exploring Word 2003 - Grauer and Barber

1. Exploring Word 2003 - Grauer and Barber 1 Exploring Microsoft Word 2003

2. Exploring Word 2003 - Grauer and Barber 2 Objectives (1 of 2) Create bulleted, numbered and/or a multilevel list (i.e., an outline) Describe the tables feature Explain how styles automate formatting process Use the AutoFormat command to apply styles to an existing document This chapter is another important chapter for students who need to create a term paper, research paper, or thesis. Stress that students read the chapter sections before each exercise so that they will understand and master the concepts as well as the “how-to.” This chapter is another important chapter for students who need to create a term paper, research paper, or thesis. Stress that students read the chapter sections before each exercise so that they will understand and master the concepts as well as the “how-to.”

3. Exploring Word 2003 - Grauer and Barber 3 Objective (2 of 2) Distinguish between formatting at the character, paragraph, or section level Create a header and/or footer; use multiple headers and/or footers within the same document Insert page numbers into a document Create an index and a table of contents Chapter 4 contains the majority of the components needed when writing a term paper, research paper, or thesis. Stress to the student how much easier and faster these documents will be after learning the correct way to format their papers.Chapter 4 contains the majority of the components needed when writing a term paper, research paper, or thesis. Stress to the student how much easier and faster these documents will be after learning the correct way to format their papers.

4. Exploring Word 2003 - Grauer and Barber 4 Case Study: The Martin Company The opening case study focuses on features related to working with long documents in Word. The case describes a task assigned to you by the director of Marketing at the Martin Company. Students are asked to edit an existing document to insert a footer and header. You are also asked to format paragraph styles, and add any additional formatting changes as you see fit.

5. Exploring Word 2003 - Grauer and Barber 5 Bullets A bulleted list helps to organize information by emphasizing important topics. A bulleted list has bullets (special characters) at the beginning of each list item. The Bullets and Numbering command facilitates the creation of a bulleted or numbered list. The multilevel numbered list is a list with more than one level. Each level can be formatted independently of other levels. Commonly used for outlines, the numbered list helps to organize information by emphasizing important topics. A numbered list orders the list items sequentially. An outline extends a numbered list to several levels.A bulleted list helps to organize information by emphasizing important topics. A bulleted list has bullets (special characters) at the beginning of each list item. The Bullets and Numbering command facilitates the creation of a bulleted or numbered list. The multilevel numbered list is a list with more than one level. Each level can be formatted independently of other levels. Commonly used for outlines, the numbered list helps to organize information by emphasizing important topics. A numbered list orders the list items sequentially. An outline extends a numbered list to several levels.

6. Exploring Word 2003 - Grauer and Barber 6 Bullets Sample

7. Exploring Word 2003 - Grauer and Barber 7 Lists

8. Exploring Word 2003 - Grauer and Barber 8 Lists Sample

9. Exploring Word 2003 - Grauer and Barber 9 Outlines

10. Exploring Word 2003 - Grauer and Barber 10 Outlines Sample

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12. Exploring Word 2003 - Grauer and Barber 12 Tables Tables feature Table menu Insert Table command Cells Insert Delete Borders and Shading The rows and columns in a table intersect to form cells. Cells are separated by dotted lines known as gridlines that appear on the monitor, but not in the printed document. The Insert table command creates a new table and is accessed through the Table menu. The Tables feature represents a very powerful capability with Word. The cells in a table can contain text, numbers, and/or graphics. The cells in the table are separated by gridlines on the monitor. The Table Menu contains commands relating to tables such as Insert Table, Insert Rows, Insert Columns, Delete, etc.The rows and columns in a table intersect to form cells. Cells are separated by dotted lines known as gridlines that appear on the monitor, but not in the printed document. The Insert table command creates a new table and is accessed through the Table menu. The Tables feature represents a very powerful capability with Word. The cells in a table can contain text, numbers, and/or graphics. The cells in the table are separated by gridlines on the monitor. The Table Menu contains commands relating to tables such as Insert Table, Insert Rows, Insert Columns, Delete, etc.

13. Exploring Word 2003 - Grauer and Barber 13 Merge Table Cells

14. Exploring Word 2003 - Grauer and Barber 14 Table Properties Command

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16. Exploring Word 2003 - Grauer and Barber 16 Styles The Normal Style contains the default paragraph settings and is automatically assigned to every paragraph unless a different style is specified. The Paragraph Style stores paragraph formatting (alignment, line spacing, indents, text flow, borders and shading), as well as the character style in a paragraph. A Style is a set of formatting instructions that has been saved under a distinct name. Styles are created at the character or paragraph level and provide a consistent appearance to similar elements throughout a document. The Style command from the Format Menu allows you to change any style. This is an easy way to achieve uniformity by storing the formatting information as a style and then applying that style to all occurrences of the same element within a document.The Normal Style contains the default paragraph settings and is automatically assigned to every paragraph unless a different style is specified. The Paragraph Style stores paragraph formatting (alignment, line spacing, indents, text flow, borders and shading), as well as the character style in a paragraph. A Style is a set of formatting instructions that has been saved under a distinct name. Styles are created at the character or paragraph level and provide a consistent appearance to similar elements throughout a document. The Style command from the Format Menu allows you to change any style. This is an easy way to achieve uniformity by storing the formatting information as a style and then applying that style to all occurrences of the same element within a document.

17. Exploring Word 2003 - Grauer and Barber 17 Modify Styles

18. Exploring Word 2003 - Grauer and Barber 18 Outline View The Outline View displays a condensed view of a document based on styles within the document. Text may be collapsed or expanded as necessary. The Outline View displays a condensed view of a document based on styles within the document. Text may be collapsed or expanded as necessary.

19. Exploring Word 2003 - Grauer and Barber 19 AutoFormat Command The AutoFormat command analyzes a document and formats it for you. The command goes through the entire document, determines how each paragraph is used, then applies an appropriate style to each paragraph.The AutoFormat command analyzes a document and formats it for you. The command goes through the entire document, determines how each paragraph is used, then applies an appropriate style to each paragraph.

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21. Exploring Word 2003 - Grauer and Barber 21 Working in Long Documents Page Numbers Headers & Footers Sections Table of Contents Index and Tables The Go To Command A footer is text that is printed at the bottom of designated pages. A header is text that consists of one or more lines that are printed at the top of every designated page in a document. The Index and Tables command creates an Index and/or Table of Contents from the Insert Menu. The Insert menu from the Menu bar allows you to insert section breaks, page numbers, and the table of contents. The Go To command enables you to move directly to a specific page, section, or bookmark within a document. The Insert Page Numbers command is the easiest way to place page numbers into a document. Page numbers may be added to either a header or footer. Pages are automatically numbered for you. A document may be divided into sections, and each section formatted individually. Place a Section break where you want one section to end and another to begin.A footer is text that is printed at the bottom of designated pages. A header is text that consists of one or more lines that are printed at the top of every designated page in a document. The Index and Tables command creates an Index and/or Table of Contents from the Insert Menu. The Insert menu from the Menu bar allows you to insert section breaks, page numbers, and the table of contents. The Go To command enables you to move directly to a specific page, section, or bookmark within a document. The Insert Page Numbers command is the easiest way to place page numbers into a document. Page numbers may be added to either a header or footer. Pages are automatically numbered for you. A document may be divided into sections, and each section formatted individually. Place a Section break where you want one section to end and another to begin.

22. Exploring Word 2003 - Grauer and Barber 22 Page Numbers

23. Exploring Word 2003 - Grauer and Barber 23 Headers and Footers

24. Exploring Word 2003 - Grauer and Barber 24 Sections Break Types Page break Column break Text wrapping break Section Types Next Page Continuous Even page Odd page

25. Exploring Word 2003 - Grauer and Barber 25 Index

26. Exploring Word 2003 - Grauer and Barber 26 Table of Contents

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28. Exploring Word 2003 - Grauer and Barber 28 Summary (1 of 2) Lists help organize information Outline extends a list to several levels Tables can format graphics, text, or numbers Borders and shading add to tables Assign at least one additional practice exercise or on-your-own exercise from the end of the chapter in addition to the hands-on exercises. These additional practice exercises give the student a way to practice application of their new knowledge. The students need practice in generating tables without the step-by-step guidelines given in the hands-on exercises. Assign at least one additional practice exercise or on-your-own exercise from the end of the chapter in addition to the hands-on exercises. These additional practice exercises give the student a way to practice application of their new knowledge. The students need practice in generating tables without the step-by-step guidelines given in the hands-on exercises.

29. Exploring Word 2003 - Grauer and Barber 29 Summary (2 of 2) Use styles for consistent formatting Condense document using Outline view Format a document automatically with AutoFormat Use a Table of Contents with long documents Use and Index with long documents Insert sections and page numbers

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32. Exploring Word 2003 - Grauer and Barber 32 Questions?