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WS 3: Communication Joint Technical Secretariat Lead Applicant seminar, Hamburg, 2-4 April 2008

WS 3: Communication Joint Technical Secretariat Lead Applicant seminar, Hamburg, 2-4 April 2008. Content. I. Presentation Intro: why communication is important? 1. Baseline: DOCUMENTS 2. What are the REQUIREMENTS 3. Practical steps: 1 & 2 4. Support from JTS II. Workshop.

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WS 3: Communication Joint Technical Secretariat Lead Applicant seminar, Hamburg, 2-4 April 2008

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  1. WS 3: Communication Joint Technical Secretariat Lead Applicant seminar, Hamburg, 2-4 April 2008

  2. Content • I. Presentation • Intro: why communication is important? • 1. Baseline: DOCUMENTS • 2. What are the REQUIREMENTS • 3. Practical steps: 1 & 2 • 4. Support from JTS • II. Workshop

  3. - helps to achieve project results - improves quality -wider visibility promotes assistance from Programme and EU Shift:from informing towards communicating! Why communication is important?

  4. - plan well and implement communication activities! - we are here to help you - you will help us win-win scenario! Communication adds value!

  5. EU Commission Regulation No.1828/2006 (Article 8 & 9, Annex 1) EU Visibility Guidelines for External Actions Programme Programme Manual: Chapter 8 Application form: WP2 „Communicationand information“ Lead Applicant Declaration, Partner Declaration, Grant contract 1. Documents

  6. Plan resources: - staff (Information Manager) - budget for activities Fill in WP 2 “Communication & information” in theapplication form Note: during assessment budget will be checked against planned activities 2. REQUIREMENTS: preparation (1)

  7. 2. REQUIREMENTS: preparation (2) • Fill in: • aim • - target groups • communication tools • - milestones & outputs • budget (section 4 of the AF)

  8. Yahooo! My project is approved! - Prepare a communication plan Design project logo and website All project outputs and results must have clear reference to the programme & EU contribution 2. REQUIREMENTS: implementation

  9. Communication plan (1) Purpose: - plan information and communication activities - target audience with information it is interested in - disseminate information about the project and its results

  10. Communication plan (2) • The plan should: • fulfil the requirements • be realistic • contribute to more visible • project results

  11. Communication plan (3)1. general strategy 2. annexes: I) amended WP 2 with extended information, milestones and main outputs II) indicators for WP2(listed in Programme Manual 10.3.2)

  12. 3. Practical steps Step 1: fill in WP2 in the Application Form This will be assessed! Step 2: after approval submit Communication plan This will be monitored! When taking step 1, do not forget about step 2!

  13. - Website eu.baltic.net - Programme Communication plan - Communication Guidelines & best practice examples - Individual consultations per phone & e-mail - Lead Partner seminar - Communication seminar 4. Support from JTS

  14. Questions?

  15. II. Workshop • exercise 1: filling in AF WP2 section “Aim” • - aim (group 1) • - target groups (group 2) • - communication tools (group 3) • Duration: 30 minutes

  16. II. Workshop • exercise 2: filling in AF WP2 section “Milestones & outputs” • All groups will work on “milestones & outputs” • Duration: 20 minutes

  17. WS 3: Communication Darijus Valiucko (dv@eu.baltic.net) Liga Abika (lia@eu.baltic.net) Information Managers eu.baltic.net

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