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KYTC SiteManager LIMS Implementation

Mark D. Higdon Gina F. Merseal, PMP. KYTC SiteManager LIMS Implementation. Implementation History (Historical). SiteManager Materials Management Production April 16, 2007 (2.25 Years) Implementation Methodology All at once production Flip the switch.

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KYTC SiteManager LIMS Implementation

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  1. Mark D. Higdon Gina F. Merseal, PMP KYTC SiteManager LIMS Implementation

  2. Implementation History (Historical) • SiteManager Materials Management • Production April 16, 2007 (2.25 Years) • Implementation Methodology • All at once production • Flip the switch

  3. Materials Management Implementation (Historical) • Team Hierarchy

  4. LIMS Implementation • Production April 6, 2009 (8 Months 1 Week)

  5. LIMS Implementation • Timeline • Preliminary Project Meeting - July 30, 2008 • Project Start Date – July 30, 2008 • Implementation Tasks – September 23, 2008 • Training 5 Weeks – March 2, 2009 – April 3, 2009 • Production Placement - April 6,2009 • Two weeks early!

  6. LIMS Implementation • Team Hierarchy

  7. LIMS Implementation Team • Resources • KYTC 28 • 1 Leader • 1 Technical Lead • 6 Key Implementation, System Administration, Action teams (includes Project Sponsor) • 19 Data Identification, Testing, and Training • ITI 17 • 1 Project Manager • 2 ITI Liaisons • 2 Key Technical Support • 12 Additional

  8. LIMS Implementation • Implementation Methodology • All at once production • Flip the switch

  9. Major Tasks • Preliminary Project Meeting • Implementation Team Training • Procedure Development and Revisions • Change, Transition, and Communication Plan • Data Population • Environment Upgrades • Material Test Template Updates • Customization Development • Interface Upgrade

  10. Major Tasks Continued • Revised Support Plan • Testing • Training Material Development • Training Classes • Production Placement • Post Production Activities

  11. Lessons Learned • Data Population • Spreadsheets (Lab) • Synchronization, Overlap, Completeness

  12. Lessons Learned (continued…) • Material Test Templates • Grid View (Attributes vs. Syntax) • Numeric Field Template Status • Customizations • Test Results Tab (View Only Sample) • Code Tables • Large impact on LIMS Workflows (understanding)

  13. Lessons Learned (continued…) • Testing • Don’t park car under tree in ice storm • Trainers, Key Lab Personnel

  14. Lessons Learned (continued…) • Training • Just In Time Training • Trained 450 people • 5 weeks

  15. Lessons Learned (continued…) • Implementation Methodology • Appropriate in size • Used more webinars and conference calls

  16. Lessons Learned (continued…) • Production Placement • Upgrade Back Up Plan (Batch File vs. Auto Push) • KY Core & ITI Weekend Preparedness

  17. Contact Information Mark D. Higdon Kentucky Transportation Cabinet Division of Materials 1227 Wilkinson Boulevard Frankfort, KY  40601 Phone:  (502) 564-3160 Fax:  (502) 564-7034 Mark.Higdon@ky.gov http://transportation.ky.gov/materials

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