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Strategic Budget Planning

Strategic Budget Planning. The Future in View 2014, 2015 and Beyond. What does strategic planning mean to you?.

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Strategic Budget Planning

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  1. Strategic Budget Planning The Future in View 2014, 2015 and Beyond

  2. What does strategic planning mean to you? “In contrast to long-term planning (which begins with the current status and lays down a path to meet estimated future needs), strategic planning begins with the desired-end and works backward to the current status.”http://www.businessdictionary.com

  3. Models of Budgeting Short-term planning Current method Long-term planning Where we are going Proactive Address funding impacts to programs in advance Long-term planning Collaborative • Reactive • Decisions made in response to state appropriation • Short-term, planning one year at a time

  4. The Goal • To complete budget projections for two years (FY 2014 and FY 2015) • Be sure to include: • Description and cost to establish new programs/initiatives and savings from eliminating programs • Cost to enhance current programs (don’t forget Grad Programs) • Personnel costs (Adjunct costs in particular) • Ongoing costs • The budget submission will include • Budget Template for both years with budget data • Budget Narrative

  5. New Programs • Provide a description for new programs and initiatives while developing detail for costs • Briefly include how these programs support the mission of the University • Discuss related equipment and software needs and costs, including on-going costs • Additional faculty lines or adjunct LHEs

  6. Banner Budget • The budget is set up in object codes by categories • 1100 – Personnel • Additional object codes are included in personnel • 1200 – Contractual Services • 1300 – Supplies and Materials • 1500 – Continuous Charges • 2200 – Equipment

  7. Personnel Costs • In Banner, personnel includes the following object codes • 1121 Salaries, Administrative Higher • 1123 Salaries, Classified • 1126 Salaries, Teaching and Research • 1141 Wages, General • 1142 Wages, Graduate Assistant • 1144 Wages, Student • 1145 Wages, Teaching and Research Faculty • 1146 Wages, Federal Work Study

  8. Personnel Costs (con.) • Faculty • Number of faculty needed • Qualifications required (degree, restricted, tenure-track, etc.) • Adjunct personnel • For both current and new programs indicate the number of LHEs With this information, we will be able to determine the funding needed to support Faculty and Adjunct personnel • Student workers • Includes • Graduate Assistants and Graduate Laboratory Assistants, student workers, and federal work study • Determine the funding needed to support programs

  9. Non-Personnel Costs • Focus on the following object codes: • 1200 Contractual Services • Includes postal and printing services -12xx Travel - includes training and travel for faculty and staff • 1300 Supplies and Materials • Includes office supplies, as well as, laboratory and educational supplies • 1500 Continuous Charges • Such as equipment rentals • 2200 Equipment • Includes items, such as, computer hardware and software, laboratory equipment, and stationary equipment (laboratory tables, fixtures, etc.)

  10. Non-Personnel Costs (con.) • When considering non-personnel costs, look for opportunities to create efficiencies and cost-savings within your department • Such as, having a cooperative contract for copier services for all of CNU instead of separate contracts per department • The focus is not simply lowering cost, but to be the best stewards of public dollars.

  11. Things to consider • Budget projections for departments should be based on actual need • For example, if one department consistently has savings each year, but another has overages, adjust the budgets so they are better aligned • Describe how funding will support your programs • Describe how your programs with University priorities • Demonstrate the relationship between resources and student success • We understand that these are estimates and may change over time • You may need assistance from the Deans, especially for interdisciplinary majors/minors like neuroscience and environmental studies.

  12. Resources We Can Provide • Start - Up Costs for New Faculty • Your Budget Projections for FY13, if you no longer have them • Expenditures to date for FY12 - we’ll help you determine them • University Software Licenses you do not need to account for are SPSS and Microsoft products • If there is anything additional we can provide to help you, just ask.

  13. What you will receive from us • A copy of this PowerPoint • Budget template spreadsheet • Optional tool that can be used to gather data from faculty • You may use your own format to write your narrative • New Programs • Justification for funding request

  14. What to submit • Completed budget template spreadsheet, adjunct needs in LHE’s only • Budget narrative for each object code with enough information that we can develop the projection priorities • NOTE: Please do not put narrative in the spreadsheet Due to us by Friday, June 15th, @ 5 pm. The Deans may have an earlier deadline

  15. Contact Information Feel free to contact us for assistance: Dr. Bobbye Bartels Associate Provost bbartels@cnu.edu 594-7579 Jessena Robinson Academic Affairs Budget Analyst Jessena.robinson@cnu.edu 594-7218

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