Presentation Transcript

1. Florida Department of Transportation – District 1 Construction Engineering and Inspection Services FIN: 197534-2-62-01 US 27, From North of Ritchie Road to South of Barry Road

   Oral Technical PresentationSAI Consulting Engineers, Inc.

2. DBE Commitment SAI historically averages over 15% DBE participation and we regularly exceed the goals set forth by our contracts. Through our partnerships with various FL firms on our existing CEI contracts, SAI won the 2011 FICE/FDOT DBE Utilization award. SAI proposes to meet 15% DBE utilization on this project – exceeding the statewide goal.
3. Team Members
4. Selection Criteria Awareness Of/Approach To Project Issues: Understanding Of the Scope of the Project Identification of Unique Project Issues Best and Value-Added Proposed Staffing: Quantity Proposed Availability of Staff Qualifications/Certifications of Staff Quality/Experience on Similar Projects Team’s Past Performance on Similar Projects Other Considerations: Communication Abilities Commitment to Satisfy Department’s Needs
5. Understanding of the Scope US 27- From North of Ritchie Road to South of Barry Road Project scheduled to be let May 23, 2012 Anticipated Start Date August 23, 2012 650 Days Duration Project Length – 3.204 Miles Widening – Four Lanes to Six Lanes Milling and Resurfacing the Existing Lanes Widening – New Lanes to the Outside Sound Barrier Wall Sidewalk Embankment Drainage Signalization – Lighting Utility Relocations JPA with Polk County Water Progress Energy lines relocated during construction
6. Unique Project IssuesUS 27 Environmental Issues MOT Construction Issues Utilities Public Information Services QA Plan
7. Unique Project IssuesEnvironmental Eastern Indigo Snake Construction Precautions Shown on Plans
8. Unique Project IssuesEnvironmental Gopher Tortoise Construction Precautions Shown on Plans
9. Unique Project IssuesEnvironmental Sand Skink Outside Project Limits Not shown on Plans
10. Unique Project IssuesEnvironmental Areas of Possible Contamination Sta. 493+00 - 7-Eleven Food Store #16188 Sta. 554+60 - Citgo #2125 Sta. 578+00 - Former Retail Facility Coordinate with Ray Nottingham prior to construction
11. Unique Project IssuesUS 27 Environmental Issues MOT Construction Issues Utilities Public Information Services QA Plan
12. Unique Project Issues MOT Proximity to I-4 Interchange Possibility of traffic backing up onto I-4 Tampa Regional Transportation Center – 813.615.8657 Orlando Regional Transportation Center – 407.736.1900 Vehicles Traveling at High Rates of Speed Contractor to Submit Written Plan for Lane Closures Management of Side Street and Median Opening Closures Cannot close any two consecutive side streets or median openings in any given phase.
13. Unique Project Issues MOT TEMPORARY TRAFFIC DETECTION Plans State Contractor May Use Temporary Traffic Detection System. We recommend the temporary traffic detection system be used due to the emphasis the District has placed on traffic detection.
14. Unique Project IssuesUS 27 Environmental Issues MOT Construction Issues Utilities Public Information Services QA Plan
15. Unique Project IssuesConstruction Issues Traffic on Milled Surfaces The above note on page 36 of the plans has caused confusion on previous projects. We will clarify at the Preconstruction Conference that traffic is not to be maintained on milled surfaces.
16. Unique Project IssuesConstruction Issues Clearing and Grubbing
17. Unique Project IssuesConstruction Issues Several areas on the cross-sections show 1:2 slope behind the sidewalk. There is insufficient room between the sidewalk and the R/W line to place a 1:2 slope. In these instances, we will encroach into the county’s R/W. Examples of these areas are shown on Sheets 187, 188, and 189.
18. Unique Project IssuesConstruction Issues Typical Section #1 Shows contractor is to mill an average of ¾ inch and a 2% cross-slope is to be maintained. Cross-Slope of Depth Maintain 2% cross-slope; may result in less than ¾ inch in some areas.
19. Unique Project IssuesConstruction Issues Noise Barrier Construction Safety Drilling Equipment and Cranes Nearby Utilities Verify Vertical and Horizontal Alignment Before, during, and after the placement of concrete.
20. Unique Project IssuesConstruction Issues Noise Barrier Construction Aesthetics Pre-Activity Meeting
21. Unique Project IssuesConstruction Issues Embankment Widening 12-ft lane and 12-ft shoulder to the outside and a 12-ft shoulder to the inside. Verify original Survey Earthwork waiver
22. Unique Project IssuesConstruction Issues Drainage Over two miles of pipe culverts and approximately 80 drainage structures. Linear ponds. Inspectors are proficient in drainage and backfill compaction requirements.
23. Unique Project IssuesUS 27 Environmental Issues MOT Construction Issues Utilities Public Information Services QA Plan
24. Utilities: Progress Energy (Distribution and Transmission) JPA with Polk County Utilities Central Florida Gas Bright House Network Century Link Comcast Communications Florida Gas Transmission Level 3 Communication Summit Broadband Verizon
25. Utilities: CEI Utility Coordinator NTP is expected 150 days prior to construction. We will provide daily reports, coordination meetings, and reporting to the Department Utility Coordinator and Project Manager through Our Senior Project Engineer. Our Utility Coordinator will begin making the necessary contacts as soon as the CEI contract is awarded, and we will provide a utility conflict matrix with names and contact information (ADDED VALUE).
26. Unique Project IssuesUS 27 Environmental Issues MOT Construction Issues Utilities Public Information Services QA Plan
27. The Public Information Plan Designed to Address Issues Unique to this Project Identify and Communicate with Key Project Stakeholders Anyone impacted by construction activity Methods/Communications to KEEP the Public Informed Notification flier for open house, fact sheet, and updated informational fliers Notification fliers (temporary lane closures, detours, traffic shifts) Meet in person with businesses and home owners Host a project website Be Proactive and Anticipate Potential Concerns Construction of Sound Wall Barriers MOT / Safety Access
28. Project Stakeholders Businesses Restaurants, medical supply, barber shop, real estate, etc. Ritchie Bros. Auction Crane Rental Corporation Residential Communities Tuscan Ridge, Four Corners, Florida Pines, etc. Neighborhood Schools Emergency Management and First Responders Polk County Sheriff’s Office Polk County Fire Station Media Local Government Agencies Polk County, City of Davenport Florida Trucking Association
29. Project Concerns Sound Barrier Walls Favor and opposition Proactive approach MOT / Safety Heavily traveled corridor Semis, buses, bicyclists Access for Businesses and Residential Communities
30. Unique Project IssuesUS 27 Environmental Issues MOT Construction Issues Utilities Public Information Services QA Plan
31. Unique Project IssuesQA Plan Incorporate QA Plan for the project We will submit project-specific QA plan within 30 days of receiving the award. Conduct bimonthly QA meetings with Senior Project Engineer. Ensure SAI’s internal QC process is being adhered to. Review progress reports, expectations, follow-up QA findings, and submit a report to the Department within 30 days.
32. Selection Criteria Awareness Of/Approach To Project Issues Understanding of the Scope of the Project Identification of Unique Project Issues Best and Value-Added Proposed Staffing Quantity Proposed Availability of Staff Qualifications/Certifications of Staff Quality/Experience on Similar Projects Team’s Past Performance on Similar Projects Other Considerations Communication Abilities Commitment to Satisfy Department’s Needs
33. Awareness of/Approach to Project IssuesBest or Value-Added Additional Senior Project Engineer Hours SAI is committed to making Mr. Wander available for the project at least 80% of his time. We added 50% to the man-hour charts, but regardless of final negotiated hours for this position, we believe Mr. Wander’s experience on our current US 27 project gives him invaluable experience in an environment very similar to this project. SAI wants to give the Department the benefit of this experience by making Mr. Wander available 80%.
34. Awareness of/Approach to Project IssuesBest or Value-Added Cost Control SAI understands the importance of controlling cost overruns on all projects, and we will do everything possible to control costs on this project. If selected, our staff will: Continue our ongoing review of the project plans. Identify possible issues prior to them affecting the Contractor’s schedule. Detailed, accurate plans are the best way to avoid cost overruns during construction.
35. Awareness of/Approach to Project IssuesBest or Value-Added Staffing Cross-Certified – If short-term operations arise, able to cover several operations without adding to staff. Able to fill in for inspectors on vacation or sick without adding to staff.
36. Awareness of/Approach to Project IssuesBest or Value-Added Low Overhead Rates Both SAI and Target maintain some of the lowest overhead rates in the state. This results in lower billing rates and will enable us to provide more inspection effort at less cost.
37. Awareness of/Approach to Project IssuesBest or Value-Added CPM Scheduling SAI will maintain scheduling software on our field office computer for reviewing the contractor’s schedules. As an added value to the Department, we will send the schedules to our Corporate in-house scheduling specialist to perform a separate, independent review of the contractor’s schedules at no cost to the Department.
38. Awareness of/Approach to Project IssuesBest or Value-Added Utility Coordinator Our Proposed Utility Coordinator is also an experienced inspector. We plan to utilize him as an inspector on the project when construction starts. This will enable us to continue his utility expertise for utility relocations during construction.
39. SAI Portal Public Access Contact Links Calendars Project News Project Photos Project Team Member Access Meeting Minutes Schedules Document Submission File Repository Utilities Right-of-Way Best or Value-Added Website can be adapted to project- specific needs.
40. Selection Criteria Awareness Of/Approach To Project Issues Understanding of the Scope of the Project Identification of Unique Project Issues Best and Value-Added Proposed Staffing Quantity Proposed Availability of Staff Qualifications/Certifications of Staff Quality/Experience on Similar Projects Team’s Past Performance on Similar Projects Other Considerations Communication Abilities Commitment to Satisfy Department’s Needs
41. Proposed Staffing Levels Right-sized staff for the project. Fiscally responsible staffing approach. Flexible – We can react according to the contractor’s schedule. More personnel when needed, less when not needed. Our team has the ability to provide any level of staffing required. Our Team Will Save the Department Money
42. Staff Availability
43. Qualifications of Staff
44. Experience on similar projects
45. Knowledge of FDOT Standard Drawings Standard Specifications Review and Administration Manual CPAM CPPR LIMS Preparation and Documentation Manual BOE Manual Hummingbird (EDMS) SiteManager Inspection Guidelines SWPPP Inspection Reports Weekly MOT Inspection Reports We Know FDOT Procedures
46. Past Performance Performance Grade on previous projects of 3 and above Fiscally Sound Contract Management – Saves the Department Money
47. Selection Criteria Awareness Of/Approach To Project Issues Understanding of the Scope of the Project Identification of Unique Project Issues Best and Value-Added Proposed Staffing Quantity Proposed Availability of Staff Qualifications/Certifications of Staff Quality/Experience on Similar Projects Team’s Past Performance on Similar Projects Other Considerations Communication Abilities Commitment to Satisfy Department’s Needs
48. Our Approach to Communication Digital Cameras Other Consideration (A) Effective Communication Smart Phones
49. Partnering Initial “Kick-Off” Meetings to Discuss Project Issues / Concerns Identify Clear Chain of Command / Lines of Communication Establish Time Constraints / Procedure for Issue Resolution (RFI, RFC, RFP, Etc.) Issue Resolution at “Field Level” Other Considerations (A) /Communications Ability
50. Communications Ability Weekly Project Meetings Team Meetings Document Tracking System Meet With Local Residents and Businesses Keep FDOT Project Manager Involved and Informed Proven Successful Communication Skills
51. Selection Criteria Awareness Of/Approach To Project Issues Understanding of the Scope of the Project Identification of Unique Project Issues Best and Value-Added Proposed Staffing Quantity Proposed Availability of Staff Qualifications/Certifications of Staff Quality/Experience on Similar Projects Team’s Past Performance on Similar Projects Other Considerations Communication Abilities Commitment to Satisfy Department’s Needs
52. Commitment to Satisfy Departments Needs Our Values Mirror Those of the Department
53. SAI’s Mission/Vision/Values Mission We are dedicated to providing superior engineering services that meet our customers needs and exceed their expectations. Vision To be nationally known and regionally recognized as a leader in quality consulting engineering services. Values Commitment Flexibility Teamwork Reliability Quality Respect Communication
54. SAI is committed to exceeding the Department’s expectations on this project – we are aware of the Department’s performance measures for time and money, and we are dedicated to achieving these performance measures on this project. OUR TEAM IS THE IDEAL TEAM TO PROVIDE FULL CEI SERVICES ON THIS PROJECT. Commitment To Satisfy Department’s Needs

55. Thank You For This Opportunity!

    We look forward to working together on this important project!