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CLARK ATLANTA UNIVERSITY CAT-TRAC MANAGEMENT SYSTEM

CLARK ATLANTA UNIVERSITY CAT-TRAC MANAGEMENT SYSTEM. Presented by: Mr. Perry L. Herrington Director of Title III and Strategic Initiatives GRANT PROGRAM (S): Strengthening HBCU / HBGI. WHAT IS CAT-TRAC???.

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CLARK ATLANTA UNIVERSITY CAT-TRAC MANAGEMENT SYSTEM

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  1. CLARK ATLANTA UNIVERSITY CAT-TRAC MANAGEMENT SYSTEM Presented by: Mr. Perry L. Herrington Director of Title III and Strategic InitiativesGRANT PROGRAM (S): Strengthening HBCU / HBGI

  2. WHAT IS CAT-TRAC??? • CAT-trac is Clark Atlanta University’s Title III customized grant management system. • This system is used for Title III Activities only.  • CAT-trac is created from FileMaker Pro database software.   • Filemaker helps businesses, government offices, and educational users manage all their information over a network. • The file maker pro software has been installed on all users’ computers and is implemented by the Title III Office to assist in maintaining up-to-date fiscal and programmatic records related to all aspects of all three Title III Grants (HBGI, HBCU and SAFRA). • The electronic system is a stand-alone database that supports the Title III internal functions and personnel over a secured server. • The system facilitates quality, timeliness and provides the program with accurate historical data that can be backed up electronically and stored for years.

  3. HOW DOES CAT-TRAC WORK?? • Cat-Trac assist with grant administration and tracks Expenditures, Travel, Personnel, Budget Revisions, Quarterly Reports, Site Visit Reports, Activity Operation Plans and Inventory • Ties activity objectives to each expense • Provides control mechanisms that allow the Title III Administration Office to view data (requisitions, budget modification, travel request, etc.) as it is inputted. This affords the opportunity to ensure request are allowable and in compliance before erroneous documents are submitted; • Allows technical assistance and feedback between activity directors and program administration by sending emails from the system or posting alert messages. • Gives the ability to lock activity director’s accounts when they are out of compliance. • It provides a programmatic and fiscal picture of all activity for each Title III grant year.

  4. CAT-TRAC HOME SCREEN

  5. ACTIVITY SETUP SCREEN

  6. ACTIVITY OPERATION PLAN

  7. ACTIVITY OBJECTIVES

  8. IMPLEMENTATION STRATEGIES

  9. PERSONNEL

  10. BUDGET

  11. ACTIVITY SUMMARY SCREEN

  12. ACCOUNTANT MENU

  13. PROGRAM SPECIALIST MENU

  14. SYSTEM ADMINISTRATOR MENU

  15. QUARTERLY REPORTS

  16. QUARTERLY REPORT FINAL VIEW

  17. OBJECTIVE STATUS

  18. ACTIVITY DIRECTOR’S MENU

  19. SUBMIT EXPENDITURES

  20. PURCHASE REQUSITION FINAL VIEW

  21. BUDGET MODIFICATION

  22. TRAVEL REQUEST

  23. EXPENDITURES MENU

  24. ENCUMBERANCES

  25. contacts Mr. Perry L. Herrington Director of Title III and Strategic Initiatives Clark Atlanta University pherrington@cau.edu 404-880-8078 Mr. Tony Tatum Ms. Tori Willis Technology and Property Specialist Office Manager Title III Administration Title III Administration Clark Atlanta University Clark Atlanta University ttatum@cau.edutwillis1@cau.edu 404-880-8376 404-880-8945 Mr. Michael Rice Software Designer kristech@mac.com 850-509-2545 Tallahassee, FL.

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