Welcome to the ACS Leadership Institute Division Track

1. American Chemical Society Welcome to the ACS Leadership Institute Division Track John Pochan, DAC Chair

2. A Message from the ACS President AND Administrivia American Chemical Society

3. American Chemical Society Getting the Key Items on Your Radar Screen John Katz, ACS Staff John Katz Director, Member Communities Group/Membership and Scientific Advancement Division

4. Divisions—WHY? Take a few minutes to consider: Why do Divisions exist? American Chemical Society

5. Why do Divisions exist? For many reasons … but most if not all boil down to the following: • To disseminate technical and professional information • To allow people who share a technical or professional interest to identify and communicate with one another * If you agree with this general statement, you may want to assess your activities to determine if they support one or both of these primary goals. American Chemical Society

6. Division Responsibilities/Opportunities • Getting and keeping members • Providing members with the technical/professional information they want, and the opportunities to connect and communicate with one another • Creating a fiscally responsible entity • Maintaining a viable website to communicate with members • Providing accurate input for the national meeting program through the use of PACS • Filing the secretary (administration) and treasurer (financial) annual reports and appropriate tax returns using FORMS • Conducting elections • Participating in and supporting the governance activities of ACS American Chemical Society

7. Division Responsibilities/Opportunities • Participating in regional meetings • Securing and using monthly e-rosters • Setting division dues • Applying for Innovative Project Grants • Sending representatives to ACS sponsored leadership events—P2C2, Division Leaders’, Leadership Courses • Recognizing your members by creating division awards and participating in ACS programs such as the ACS Fellows Program • Forming alliances with other divisions and non-ACS entities American Chemical Society

8. Division Officers • Chair • Chair-Elect • Secretary • Treasurer • Councilor * Some divisions consider Program Chairs to be officers American Chemical Society

9. Division Officers—Chair • Recommended term of office: 1 year • Ensure that the business of the Division is carried out properly and expeditiously. • The leader of the Division and must ensure that all Division officers, as well as the nonelected leaders, are performing their assigned duties and meeting deadlines. American Chemical Society

10. Division Officers—Chair-Elect • Recommended term of office: 1 year • Become familiar with the responsibilities associated with the office of Division chair. • Be prepared to step in for the chair if need be. American Chemical Society

11. Division Officers—Secretary • Recommended term of office: 2 years • Record the official business of the Division and to ensure that such business is carried out in accordance to the Division bylaws. American Chemical Society

12. Division Officers—Treasurer • Recommended term of Office: 2 years • Coordinate and monitor the financial activities of the Division • Accurately maintain the Division financial records • Report on the financial health of the Division to the Division Executive Committee, Division members, the IRS, and to the Society. American Chemical Society

13. Division Officers—Councilor • Serve as a Division representative to the Society through active participation in the decisions and activities of Council. American Chemical Society

14. Annual Reports—FORMS FORMS (Forms Online Reporting Management System) is the new web-based tool for local section and division annual reporting and other form submissions. Replaces the word document for the secretary’s report and the excel document for the treasurer’s report 2010 Reports are due February 15th. www.acs.org/FORMS American Chemical Society American Chemical Society 14

15. E-Rosters and Labels • Permission must be granted to access e-rosters • Send a note to division@acs.org for access using your ACS ID and password • Must be an ACS Member • Roster Information (Confidential) • Primary address and membership category • Personal Information (gender, birth date, degree) • Using your roster • Check for new members, address changes, emeritus, etc. • Communicate with members • Recruit members for committees • Determine demographics for local section & division collaborations American Chemical Society

16. E-Balloting and Division Dues • E-balloting • Division bylaws must be changed to conduct elections via email or other technology-based system • Contact Barbara Polansky, ACS staff, for information • Division dues • Executive committees set dues for following year at spring meeting American Chemical Society

17. ACS Branding • What is Brand? • A brand is much more than just a logo. It’s something that is communicated on a daily basis, whether it’s contained in a letter or an advertising campaign. It tells the outside world what you do and what you stand for and, as a result, it’s one of the most powerful things an organization can own. • Resources for ACS Branding (www.acs.org About Us > About ACS > Branding Guidelines) • Logos and typefaces • Microsoft Office Templates American Chemical Society

18. ACS Fellows Program • In 2008, then President Bruce Bursten established a Presidential Task Force to study and recommend the establishment of an ACS Fellows Program • The Board of Directors approved the program for initiation in 2009 • Nominations are sought from divisions, local sections, and committees, as well as individual ACS members • Nominations for the 2011 class of ACS Fellows opens the first quarter • ACS Fellows are recognized and honored at the Fall ACS National Meeting American Chemical Society

19. Collaboration with non-ACS entities • ACS encourages divisions to pursue joint activities in areas of mutual interest with other national and international scientific and technical societies and organizations • All cosponsorship agreements involving an ACS division must be approved by the ACS • Previous joint activities associated with national meetings • ACS and AIChE (Spring 2008) • ENVR and WaterCAMPWS (Spring 2008) • GEOC and Clay Minerals Society (CMS) (Spring 2008) American Chemical Society

20. Sources of Funding • Division Allocations • Semi-Annual Division Dues • Semi-Annual Innovative Project Grants • Thematic Program • Division Initiatives American Chemical Society

21. Division Allocation Factors Allotment CategoryFraction of AllocationsBase Allotment 12.5%Per Member Allotment 12.5%Innovative Projects Allotment 10%Total Programming Allotment* 65% * Distribution of Programming Allotment Category% of Programming Allotment# attendees at oral sessions† 50%# members at meeting 25%# posters presented 25% † All sponsoring Divisions receive full credit for cooperatively cosponsored sessions. American Chemical Society

22. Division Allocation • Average Allocations in 2009 • Class I: $14K • Class II: $38K • Class III: $81K Division Types • Type I: AGRO, BMGT, CARB, CATL, CELL, CHAL, CHAS, CINF, FLUO, FUEL, GEOC, HIST, NUCL, PETR, PROF, RUBB, SCHB, TOXI • Type II: AGFD, BIOT, COLL, COMP, IEC • Type III: ANYL, BIOL, CHED, ENVR, INOR, MEDI, ORGN, PHYS, PMSE, POLY American Chemical Society

23. Division Dues • Division Dues • Division dues collected by ACS (Member & Subscriber Services)(except RUBB) • Revenues distributed semi-annually to Divisions • Average Distributions July – December, 2010 • Class I: $7K • Class II: $14K • Class III: $55K Division Types • Type I: AGRO, BMGT, CARB, CATL, CELL, CHAL, CHAS, CINF, FLUO, FUEL, GEOC, HIST, NUCL, PETR, PROF, RUBB, SCHB, TOXI • Type II: AGFD, BIOT, COLL, COMP, IEC • Type III: ANYL, BIOL, CHED, ENVR, INOR, MEDI, ORGN, PHYS, PMSE, POLY American Chemical Society

24. Innovative Project Grants • Innovative Project Grants • Innovative Grants pool: 10% total division allotment ($136K in 2009) • Grant applications reviewed at national meetings by the Divisional Advancement Subcommittee of DAC • San Francisco, CA Distribution: $27,500 • CINF, ORGN, PHYS, TOXI • Boston, MA Distribution: $102,400 • AGFD, AGRO, CATL, CELL, CINF, COLL, ENVR, I&EC, NUCL, ORGN, FUEL, PROF, and RUBB American Chemical Society

25. Thematic Program • Thematic Program Participation at each National Meeting • $30K provided by DAC • Administered by ACS • Invited speaker registrations and travel • No honoraria • Documented expenses reimbursed • Division registration site American Chemical Society

26. Member Communities Group Mark O’Brien m_obrien@acs.org John Katz, j_katz@acs.org LaTrease Garrison l_garrison@acs.org Juanita Hampton j_hampton@acs.org Cheryl Brown c_brown@acs.org Kate Sellar k_sellar@acs.org Mikal Ankrah m_ankrah@acs.org Farai Tsokodayi F_tsokodayi@acs.org Alvin Collins, a_collins@acs.org

27. Member Communities Group Carol Payton, c_payton@acs.org Laura Melohn, l_melohn@acs.org Sam Toba, s_toba@acs.org Max Saffell, m_saffell@acs.org Chris McCarthy, c_mccarthy@acs.org David Thomas, d_thomas@acs.org Tanya Fogg, t_fogg@acs.org Richard Love, r_love@acs.org American Chemical Society

28. Member Communities • Provides logistical support to divisions with respect to bylaw requirements—division dues, officer lists, cosponsorships • Maintains a website that supports division needs especially those of division officers and division volunteers • Manages the collection and production of the national meeting program • Administers division dues and allocation payments • Supports Committee on Divisional Activities (DAC) • Supports the subcommittees of DAC by distributing and helping to manage annual reports, Innovative Project Grants, ChemLuminary Awards American Chemical Society

29. Member Communities • Collaborates with other ACS offices who interact with divisions—Secretary’s Office, Education, International Activities, etc. • Coordinates training conferences and workshops • Program Planning and Coordination Conference (P2C2) • Leadership Institute • Division Summit • Manages and facilitates division strategic planning sessions American Chemical Society

30. Get Involved, Stay Involved • If you remember only one or two things from this weekend, please remember that GISI has been designed as an essential online resource to help you complete your ACS volunteer duties. • Online resource for veteran volunteers and new volunteers with essential links of volunteer procedures and resources specifically geared towards divisions. • Links are organized in tabs according to topic areas: Event & Meeting Planning, Communications Resources, Division Information, Annual Reports, Funding and Financial, Elections & Bylaws, Member Recognition, and Leadership Development. • The most time sensitive items and communications are listed to the right in the “What’s Important Now!” area. • www.acs.org/getinvolved American Chemical Society

31. Strategic planning • Pre-planning • Trend data (membership counts, financial data, etc.), Member needs assessment data, and other information considered relevant to a given division is retrieved and reviewed by the Member Communities (MC) staff and is given to the strategic planning participants in advance of the planning session.   • Arrangements or assistance with the logistics (location, timing, identification of stakeholders, etc.) is provided by MC staff.   • Facilitating • On a first come, first serve basis, MC provides a facilitator and covers the professional fees of the facilitator. • Follow-Up • MC assists each division through a mutually agreed upon follow-up plan. American Chemical Society

32. QUESTIONS American Chemical Society

34. American Chemical Society DAC and Technical Divisions John Pochan Chair, Committee on Divisional Activities American Chemical Society

35. ACS Committees • Joint Board-Council Committees (12) • Society Committees (2) • Board Committees (13) • Council Committees (6) • Divisional Activities* • Economic and Professional Affairs • Local Section Activities • Meetings and Expositions* • Membership Activities • Constitution and Bylaws • What do they do? Much of the tactical governance work of the Society. American Chemical Society

36. Divisions and ACS • 33 technical divisions • Autonomous 501(c)(3) organizations, each with its own set of bylaws • Division membership optional– approximately 50% of ACS members choose to belong to one or more divisions American Chemical Society

37. Why do Divisions exist? • Professionalism • Resources • Networking • Create and present scientific information • Presentations at and from meetings • Publications • Recognition • Awards • Grants/scholarships/fellowships American Chemical Society

38. Divisions and DAC • Divisional Activities Committee (DAC) • Chair: John Pochan, 2011 • Comprised of up to 25 Division and Local Section Councilors (lots of division representation, but we don’t have reps from every division) • Meets at each national meeting American Chemical Society

39. DAC Charter Bylaw III, 3d(1)(c) • Study and make recommendations concerning Society policy affecting interests of divisions • Assist divisions in coordinating their efforts with Society and Local Section activities • Promote interdivisional cooperation and communication • Cooperate with the Committee on Meetings and Expositions…. • Perform duties incident to the creation of new divisions…… • Acting for the Council….in approving the affiliation of divisions with other technical organizations American Chemical Society

40. How DAC is Structured to Serve Divisions • Divisional Activities Committee (DAC) • Subcommittees • Annual Reports • Constitution and Bylaws • Divisional Enhancement • Meetings • (Division Status) • Multidisciplinary Program Planning Group (MPPG) American Chemical Society

41. Annual Reports Subcommittee • Chairs: Mike Brownfield and Bruce Ault • Reviews all Divisions and Secretariat annual reports • All DAC members are part of AR, review reports American Chemical Society

42. Annual Reports • Written by Division members to record what the Division has accomplished in the past year • Offer highlights of Division activities • Give ideas for other Divisions to use • Provide data for DAC to present to Council Policy Committee • Serve as historical documents American Chemical Society

43. Completed Annual Reports • Consists of Administration and Financial Form, as well as event summaries • Submit to Department of Volunteer Support by February 15 • To be eligible for ChemLuminary Award • Must be received before a Division can receive the annual allotment American Chemical Society

44. Divisional Enhancement Subcommittee • Chairs: Christopher Welch, Paul Rillema • Assists Divisions with meeting their objectives • Provides financial support • Recognizes excellent Division initiatives • Encourages collaboration among Divisions, between Divisions and local sections, and/or society committees, and/or external groups American Chemical Society

45. Divisional Enhancement Subcommittee • Provide financial support • Innovative Projects Fund • 10% of annual division allotment • Proposals and guidelines available on web, due July 1 • Recognize excellent divisional initiatives • Outstanding Division ChemLuminary Award • Must submit annual report, self-nominate by Feb. 15 • Encourage Collaboration • Division/Local Section ChemLuminary award co-sponsored by DAC & Local Section Activities Committee American Chemical Society

46. Constitution and Bylaws Subcommittee • Chair: Fred Heineken • Keeps committee apprised of petitions • Presents official DAC position to the Committee on Constitution and Bylaws and the Council • For Fall 2011: 1 petition as of 1/15/11 • Petition on Policy statements American Chemical Society

47. Meetings Subcommittee • Chairs: Mike Miller, Gary Anderson • Develops policy for Division programming at national meetings • Promotes multidisciplinary programming • Deals with meeting related topics • Serves as liaison between DAC and Meetings and Expositions Committee American Chemical Society

48. MPPG • Chair: Dave Lohse • Representatives from all Divisions • Responsible for planning society thematic, multidisciplinary programming • Operating for now as DAC subcommittee • Will work with Divisions on broader enhancements of national meeting programming American Chemical Society

49. DAC Activities • Initiated thematic programming concept starting with the 2006 fall national meeting • Worked with M&E, ComSci to create the Multidisciplinary Program Planning Group to oversee continuing thematic programming • Working with CATL, PETR, FUEL • Reviewing Division allocation formula for Council in Anaheim • Sponsors annual leadership conference for newly elected officers • Sponsors annual Leaders’ Track at ACS Leadership Institute for Division Chairs American Chemical Society

50. Divisional Officers Caucus (DOC) • Current chair: Fred Heineken • Meets on Tuesday at 3:30 pm during each national meeting • Gathers past and present Division officers • Unofficial forum for informal discussion of mutual concerns American Chemical Society