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Executive Secretary Agenda Items March 2011

This agenda covers key items such as venue options for March 2012, meeting planner contract extension, and the IEEE 802 EC interim teleconference. The Executive Secretary report includes job descriptions and logistics evaluations.

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Executive Secretary Agenda Items March 2011

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  1. Executive Secretary Agenda Items March 2011 Authors: Date: 2011-03-18 Jon Rosdahl, CSR

  2. Abstract Agenda Items: 4.01 – March 2012 – Melbourne vs. Hawaii 4.02 – Meeting Planner contract extension 4.06 – IEEE 802 EC Interim Telecon, June 7, 2011, 1pm ET 9.06 - Executive secretary report These Agenda Items are to be covered by Executive Secretary. Jon Rosdahl, CSR

  3. 4.01 March 2012 Melbourne vs. Hawaii • We have two options for March 2012. • Each WG was asked to poll the membership: • Feedback included: • Concern with the financial differences • Understand that non-NA venues are in general more expensive • Concern on Hotel Rate listed – US vs Australia dollar was on par, but over the last week has changed….exchange rate may factor. • If we agree that we should have one non-NA venue, then this is reasonable. • Concern with going to Hawaii twice in one year. • Concern with going to the same location over and over Jon Rosdahl, CSR

  4. Agenda Item 4.01 Venue Options – March 2012 Jon Rosdahl, CSR

  5. 4.01 Motion to approve March 2012 Venue • Move to approve _Melbourne, Australia_ as the location for March 2012 Plenary. • Move: Tony Jeffree • 2nd: Jon Rosdahl • Vote: 11-1-4 Jon Rosdahl, CSR

  6. 4.02: Meeting Planner Contract Extension • "As provided in the "Meeting Planner - Master Services Agreement",Move to extend it for a period of 3 years, and authorizethe Executive Secretary and Treasurer to oversee finalization of the extension details.Move: Jon Rosdahl2nd: Bob Growvote: 16-0-0 Jon Rosdahl, CSR

  7. 4.06: IEEE 802 EC Interim Teleconference -- June 7, 2011, 1pm ET • The tentative agenda for the Telecon is expected to be determined during our closing session. • Current Agenda includes: • Single Sales Channel Update -- Paul • Update on March 2012 venue Plan -- Buzz/Heile • Status report on Meeting Planner Extension -- Rosdahl/Grow • AOB Jon Rosdahl, CSR

  8. 9.06 - Executive Secretary report • Job description report: • Oversee the Meeting Manager and assist in LMSC sponsored activities and services. • Have worked with Buzz and assisted in meeting logistics and services. • Test, Evaluate and explore tools, methods and means to improve the efficiency of LMSC meetings. • Logistic improvements • Evaluation of Phone bridge • Evaluation of remote sharing • Technology can solve some but not all problems. • Oversee maintenance of Sponsor Registration Database. • No reported problems. Jon Rosdahl, CSR

  9. References Jon Rosdahl, CSR

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