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Holbrook Fire District

Holbrook Fire District. Capital Project Proposal Special Mandatory Public Referendum Community Vote – Tuesday September 9 th 2014 Holbrook Main Fire House 9 a.m. to 9 p.m. Compliant with Town Law Section 179 Electronic information can be downloaded on and after 8/21/2014

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Holbrook Fire District

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  1. Holbrook Fire District Capital Project Proposal Special Mandatory Public Referendum Community Vote – Tuesday September 9th 2014 Holbrook Main Fire House 9 a.m. to 9 p.m. Compliant with Town Law Section 179 Electronic information can be downloaded on and after 8/21/2014 www.Holbrookfd.org https://www.facebook.com/HolbrookFireDistrict Printed materials and absentee ballots will be available Monday thru Friday 8am to 5pm Main Fire House 390 Terry Blvd. Holbrook, NY 11741

  2. Your Holbrook Fire Commissioners –631.588.0099 • Joel Vetter, Chairman • Charles Vermilyea, Vice Chairman • Mike Barhold • Joseph Williams • Mike Tarantino • District Manager Tom Pelio • District Treasure /Secretary Ronald Schnall • District Counsel Stanley E. Orzechowski • Bond Counsel – Hawkins Delafield & Woods LLP.

  3. District Schedule • PLEASE TAKE FURTHER NOTICE that the Board of Fire Commissioners of the Holbrook Fire District, in the Town of Islip and County of Suffolk, State of New York, has scheduled regular meetings for the 1st Thursday following the 2nd Tuesday and the last Tuesday of each month, all at 7 PM. All meetings are held at the office of the Board of Fire Commissioners located at 390 Terry Blvd, Holbrook, New York. All meetings of the Holbrook Fire District are open to the public. PLEASE TAKE FURTHER NOTICE this information is provided to newspapers and other news media to comply with the requirements of Section 104 of the Public Officers Law of the State of New York PLEASE TAKE FURTHER NOTICE that a copy of posted notice is at the Fire District Office. BY ORDER OF THE BOARD OF FIRE COMMISSIONERS OF THE HOLBROOK FIRE DISTRICT. • Next BOFC meeting Tuesday August 26th. • Public Special Election September 9th from 9am to 9pm • September Meeting September 11th and September 30 • Budget Workshops and public hearings will be scheduled for September and October

  4. Professional Services

  5. Fire District • Department Formed 1927 - District Formed September 1st 1932 • Building history • 1st fire house Broadway Ave 1927 to 1955 – 38 years of service • 2nd fire house Terry Blvd HQ • Constructed 1950 to 1955 • Occupied 1955 to 1991 - extension in 1967 – 36 yrs • Current Main Fire House – 23 years+ • Constructed October 1989 to 1991 • Occupied 1991 to present • Extensions 2006, modifications, renovations and updates • Station 1 – Church Street 1973 to present – 41 years+ • Station 2 – Patchogue Holbrook Road 1973 to present – 41 years+

  6. Growth past 20+/- yrs. Future Growth

  7. Your Fire District of Today for Tomorrow! • Cooperative Agreements and Programs – Shared Communication; Fuel disbursement; Laundry Service; Disaster Recovery; NYS Fire Chief Association Flashover trailer. • Shared Services – Medical Supply Chain; • Cost Avoidance – Utility Containment & Conversion; Reduction through E.O.S.L. • Consortium Purchasing – Medical Supplies • Revenue Generation – Cellular Site lease; Protection District; • Future establishment of; Industry Tax zones and Mitigation Funds • Cost Containment – Medical Waste; Real Time ordering; Inventory Control • Administrative & Technology Advancements • Dispatching realignment – Reduction in ISO fire rating, processing time. • EMS enhancements – Full capacity Paramedic Service – survivability rates above national average • Greener foot print – minimizing reoccurring costs • Disaster Recovery Plan (DRP) – NYS Comptroller

  8. Understanding your Fire District Funding • Operational Budget • Real Property tax + PILOT Program + Revenues = Annual Municipal funding • Statutory Spending Limitations • Negative Influencing factors: • Heavily regulated with new End-of-Service-Life standards • Prevailing wage laws; Regulatory Authorities and Standards (OSHA, DOH, NFPA, etc.) • Tax-Cap and Tax Freeze Formulas – 2015 estimate .0140 to .0166 (49K – 58K) • National Drug Shortage & Manufacture Price Increase • Utility escalating costs • Unfunded Mandates & Taxes – i.e. Obamacare; MTA Payroll Tax

  9. Your Fire District remains aggressive for alternate funding sources. • Grant Funding • State • 2005 - $41,000 (Mobile Flashover Training Trailer) • Federal • 2010 - $171,000 (EMS ALS Equipment and Portable Radios) • 2011 - $112,500 + $12,500 Match (Fire Alarm System) • 2014 - $600,000 + $150,000 Match (New Communication Center) • Collateral project - Building & Grounds at Main Fire House: Extension, Certificate of Compliancy and regulator requirements for HQ (i.e. RPZ valve, IT infrastructure Harding, Site security) ($250,000) • Revenues (based on last 5 years) • Consistently increasing $100,000 per year and growing. (Historically used for offset of growth of Real Property Tax)

  10. Your Fire District in Action! • Operational and Capital Reserve snapshot • Last 10 years of funding built and utilized for: Sta. 1 storage/renovation; cascade machine; roof replacement; • Ambulances, engine, quint, pager conversion, ALS equipment, support vehicles, phone system, radio room, RPZ valve sta.1. • 2014-2017 • End-Of-Service Life / Response regulation requirements (To be funded from grants and/or future operational budgets $800K) • Personnel Protective Clothing / Equipment, Self Contained Breathing Apparatus, Personal Escape Rope systems, • H.Q.’s (Future needs of $425K to be funded from future operational budget) built in 1989 • Ramp repair / replacement Fuel Pump Fire Suppression System • Roof top AC units Computer Aid Dispatch System Upgrade • Truck room lighting conversation Domestic Hot water • Building Siren Security enhancements • Cleanroom Outside Storage • Church Street - Sta. 1 (Future needs of $190K to be funded from future operational budget) built in 1973 • Tank compliancy Station 1 – site mitigation Security enhancements • Conversion of Generator and fuel storage • Exterior preventative maintenance • Fire Alarm building wide system • Building Siren • Traffic Light pre-emptive device(s)

  11. Your Fire District • Bonding & Municipal Financing History • Current Main Fire House (1989) was 15 Year Bond • Bonding Final Payment 2003 $375,000 Principal / $25,125 Interest • Vehicle Replacement • 7/2008 for two (2) Quint Fire Suppression Vehicles – defeated • Outcome: 8/08 Operational funding converted to Capital project for One Single Vehicle ~$692,132 • 5 Year Municipal Financing for 2 ambulances & related EMS equipment 2013-2017 $85K/yr. State Legislative Negative Factors • NON-EXCLUSION FROM STATUTORY SPENDING LIMITATION “TAX CAP” • TAX- CAP FREEZE – 2015 & 2016 • Straw Poll of commissioner “approval of Year one commitment to tax cap and freeze with a yes vote on all three proposals”. On 7/26/14 unanimously voted to reduce the 2015 debt service by $150,000. • Tax Freeze state rebate eligibility

  12. Your Fire District is Financially Strong and very lean! • Year -2- Year • Minor increases based on revenue growth • Significant actual growth with federal grants • Budget – within cap through equalization • General Reserves – Have remain flat • Employees • Newly eligible will contributing to health coverage • Currently on salary freeze since fall of 2013 • Reduced through attrition and privatization of services

  13. Fire Department Answering the Call

  14. Future Capital projections meets Bonding 5-25-5 Rule • Prevents long term debt services against traditional operational expenses and or planned capital expenses. Further it limits maintenance not significantly extending the useful life of an assets. • 5-25-5 • Cost more than $5,000 • Aggregate cost at least $25,000 • Lifespan of 5 years or more

  15. Proposition – Priority #1 DEC Ground Spill & Site Mitigation Plan • Funding can only be used for expenses with the mitigation and site restoration directly associated with buried fuel tanks located at 355 Patchogue Holbrook Road (Sta. 2.) • Demolition and removal of ground contamination • Re-installation of Ground water clean out wells • Reoccurring ground water cleanup & ongoing monitoring • Ground site renovation and re-installation of engineered fuel storage systems. • Corrective ground site restoration (paving, landscaping restoration, etc.) • Bonds will be sold and funded in a 6-12 month window of projected expenses. Funds cannot be used for other activities. $600,000 bond – estimate $88.99 for life of bond or $8.90 per year**

  16. $600,000 bond – estimate $88.99 for life of bond or $8.90 per year**

  17. Proposition - Priority #2 - Building & Ground 355 Patchogue-Holbrook RoadRenovation and extension • Official Opened October 7, 1973 • Vehicles (Fire Engine, Quint, Ambulance and Brush Unit) • Structural Needs • Masonry work • Bathroom Renovation • Fire Alarm and ADA compliancy • Plumbing and utility upgrades • RPZ valve replacement and re-engineering • Critical compliance needing long term solution • Truck room floor space • Siren • Storage • Training / Meeting Space • Site work and security enhancements $1,600,000 bond – estimate $261.18 for life of bond or $17.41 per year**

  18. $1,600,000 bond – estimate $261.18 for life of bond or $17.41 per year

  19. Proposition – Priority #3Vehicle replacement- Tower Ladder • Current vehicle placed in service 1997 ($700,000 – depreciation 50% 1st 5 yrs.) • Annual Operating Costs exceeds $25,000+ • Why Refabricating is bad!! (NFPA 1901-09; 1914-02; 1912-11) • Level I vs. Level II • Major Repairs and conditions exceed its wholesale value. • Introduction of better technology • Decrease in operational and repair costs, maximized in-service time • Trouble Maintaining in-service time • American LaFrance's LTI Ladder Series - 05/23/2011 • SmealFire Apparatus Acquires LTI Aerial Assets - 06/12/2014 $1,300,000 bond – estimate $183.74 for life of bond or $26.25 per year**

  20. Proposition – Priority #3Vehicle replacement- Tower Ladder $1,300,000 bond – estimate $183.74 for life of bond or $26.25 per year**

  21. $1,600,000 bond – estimate $261.18 for life of bond or $17.41 per year **

  22. SNAPSHOT into your Tax Bill and Distribution

  23. Where does your Tax dollars go 2014? 5 Year Budget to Budget 2010 +1.1% 2011 +.7% 2012 +3% 2014 +2.3% 2015 +1.4% Tax bill of 48.1 index was increased $28.13 total

  24. What will it cost the District?

  25. What will it cost the average home?** based on Estimated tax/rate index of 48.1

  26. FIND YOUR TAX RATE • Visit http://www.townofislip-ny.gov/departments/assessor/assessment-roll • Accept Terms • Enter Address information select and enter. • To figure out your 2016 additional rates for proposals, multiply by your accessed vale / 1000 • Proposal 1 – DEC 0.18 Tax Rate for 2016 • Proposal 2 – Station 2 0.40 Tax Rate for 2016 • Proposal 3 - Tower Ladder 0.63 Tax Rate for 2016 AV x TR = Your Portion Annual Woodgate Village 21.9 x .018 = $2.54/yr 21.9 x .40 = $8.76/yr 21.9 x .63 = $13.80/yr

  27. Public Education SessionsWill be posted on the Department website, message boards, Facebook and within the building.Questions?

  28. “Public Vote to address the 2015 Capital Project Bond Resolutions” TUESDAY SEPTEMBER 9th, 2014 9 a.m. to 9 p.m. HOLBROOK

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