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MCMLA Leadership Orientation: 2011

A comprehensive orientation to the leadership roles, responsibilities, and resources within the Midcontinental Chapter of the Medical Library Association (MCMLA). Topics covered include legal framework, available resources, committee structure, and duties of various positions.

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MCMLA Leadership Orientation: 2011

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  1. MCMLA Leadership Orientation: 2011 Presenter: Peggy Mullaly-Quijas, Executive Secretary October 25, 2011

  2. Introduction • Introductions • Why we are here today • The Purpose of MCMLA • The nature of volunteer associations

  3. Legal Framework • The Corporation • Federal Tax ID Number • Bylaws (http://www.mcmla.org/committees) • Please read these; they are the foundation of the organization. • Policies & Procedures Manual (updated annually; the most recent can be found at http://www.mcmla.org/committees

  4. Resources available to assist • Listservs • MCMLA Listserv (See http://www.mcmla.org/listserv) • MCMLA Leadership listserv at mcmla-l-admin@listserv.kumcedu(will soon be updated) • Web Page/Online Directory • Policy & Procedure Manual • Bylaws • List of Leaders + Emails • Email • Skype (headphones can be purchased) • Teleconferences

  5. Resources available to assist • Calendars/Doodle • Others • Former Officers • Former Committee Chairs • Parliamentarian • Liaisons • Executive Secretary • Archivist • Annual Meeting Planner

  6. Structure of MCMLA • Committees: where the rubber hits the road! • Executive Committee • Annual Meeting Committee • Government Relations • Nominating • Education • Membership • Honors and Awards • Publications • Bylaws • Research • Advocacy Committee (new!) • Read your Section in P & P Manual

  7. Executive Committee • Members • Chair • Vice-Chair/Chair-elect • Immediate Past Chair • Chapter Council Representative • Chapter Council Alternate • Recording Secretary • Review duties and required reports for each position

  8. Chair • Duties • Running Meetings and Creating Agendas • Executive Committee Meetings • Annual Business Meetings • Read Section in P & P Manual • Ex-officio member of all committees, except Nominating • Vote on items in front of Executive Committee • Reports • Mid-year report to MLA • Annual report to MLA • Budget

  9. Vice-Chair/Chair-elect • Duties • Appoint Committee Chairs • With Chairs, round out membership of committees • Read bylaws and P & P Manual; some committees have designated and ex-officio members • Read Section in P & P Manual • Vote on items in front of Executive Committee • Reports • Setting Chapter priorities • Submit budget items • As requested by Chair

  10. Immediate Past Chair • Duties • Vote on items in front of Executive Committee • Updates P & P Manual • As Immediate Past Chair, serves on Nominating Committee (3 year commitment) • Read Section in P & P Manual • Reports • As requested by Chair • Submit budget items

  11. Chapter Council Representative/Alternate • Duties • Liaison between Chapter and MLA • Must be a member of MLA • Vote on items in front of Executive Committee • Read Section in P & P Manual • Reports • Formal report of MLA Chapter Council meetings is due at MCMLA Annual Executive Meeting • Submit budget items

  12. Recording Secretary • Duties • Take minutes for the following meetings: • Annual Executive Committee Meeting • Annual Business Meeting • Any Executive Committee Meetings; in person, teleconference • Vote on items in front of Executive Committee • Read Section in P & P Manual • Reports • Minutes • Submit budget items

  13. Committee Chairs: General Duties • Duties • Contact committee members • Create goals for year, based on chapter priorities (http://www.mcmla.org/president) • Develop/submit a budget to the Executive Secretary (by December 5th) * • Review special duties for the committees in P & P Manual (i.e. Membership Committee awards an MCMLA membership at the Annual Meeting) * ES will send out a form to use this week.

  14. Chairs: General Duties (con’t) • Communicate with committee members throughout the year. • Achieve goals. • Read Section in P & P Manual • Reports • Mid-Year Report • Annual Report

  15. Appointed Positions/MLA Liaisons • Executive Secretary • Parliamentarian • Archivist • Annual Meeting Advisor • Editor of the MCMLA EXPRESS • Auditor • Web Site Editor • Electronic Discussion List Owner • Annual Meeting Chairs • MLA Liaisons (i.e., Membership)

  16. Questions? • Some to start us off: • When does my term start? • What should I ask for in a budget? • When will the request for my budget items happen? • What important dates should I know? • Are there files I should get? • Where do I get the names and addresses of MCMLA members? • What do I send to the Archivist? • How do I get reimbursed? • Your questions?

  17. Contact Me • Peggy Mullaly-Quijas, Executive Secretary • MCMLA - Midcontinental Chapter of the Medical Library Association, PO Box 2218, Lee's Summit, MO 64063-2218 • (v) 816.235.1871 • (f) 816.235.6570 • mullaly-quijasm@umkc.edu (also pager) • pmullaly@aol.com

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