Administrative Issues

1. Administrative Issues Tom Bowen University of Colorado at Boulder George E. Brown, Jr. Network for Earthquake Engineering Simulation http://nees.colorado.edu CU-NEES 2008 FHT Workshop

2. CU-NEES 2008 FHT Workshop

3. Working Together - The CU-NEES: Researcher Relationship Making the most of our cooperative endeavor • Consider 3 phases of engagement • Pre-Proposal • Workshop, website, technical documents, and direct contact • Pre-Award/Pre-Test • ESPCC, RPA, Test, Instrumentation, Data, and Safety Planning • Test and Closeout • Scheduling and budget management • Data archiving • Specimen disposal or recovery/shipping CU-NEES 2008 FHT Workshop

4. We share the same goals, including: Confidence in each other as experimentalists and professionals Comfort in working together Generating a proposal that is funded at the appropriate budget level to complete the test program What will help us get there: Communication Communication Communication Pre-Proposal Phase • • CU-NEES 2008 FHT Workshop

5. What CUNEES ES will do • Maintain up-to-date site specifications, capabilities, and requirements on our web page. • Provide accurate, timely and complete information to researchers • Generate high resolution 3-D drawings of proposed test specimens from researcher sketches (Chris will say more later) • Maintain a list of accommodations for visiting researchers and students that may be involved in long-term research at our laboratory • We’ll answer the phone when you call and reply to your email when you write! CU-NEES 2008 FHT Workshop

6. What the Researcher can do • Check Site Availability through NEESinc Website to assess the expected level of utilization of the desired site for the period under consideration. • Review the CU NEES website (nees.colorado.edu) and contact the Operations Manager for pre-proposal planning and specific information about our facility, equipment and expertise. • Consider your projects instrumentation and IT needs of experiment. Contact Site specialists to discuss specifics before submitting the proposal – some special needs may require additional funding. • Will any laboratory reaction structures or equipment require modification to perform your tests? Contact the Operations Manager to discuss. • Specimen fabrication assistance? Special tools? Heavy or very large specimens? • Hybrid control schemes and algorithms: we anticipate unique programs, etc and welcome challenges, but prefer to begin work with you sooner rather than later. CU-NEES 2008 FHT Workshop

7. Abridged List of No-cost Services Available to Researcher • Assistance in proposal development • Assistance in experiment planning and design • Laboratory cost estimation • Equipment and safety training • Materials and test specimens receiving • Equipment and test setup • FHT system operation • Tele-presence and tele-operation support • Video conferencing support • Data acquisition, and data quality assurance • Assistance with data transfer to NEES data repository • Office space • Equipment and specimen storage for duration of experiment • Space for specimen assembly • Use of the concrete mixing and curing rooms • Liaison services with local contractors CU-NEES 2008 FHT Workshop

8. Pre-Award Phase • Proposal has been “approved” by NSF pending review by Equipment Site. • ESPCC Review Process • Proposal forwarded to ES with NSF comment and budget (modified by NSF?) and schedule established. Researcher has not received “official” notice yet. • ES review will focus on schedule and test plan for “functional integration” into facility and operational timeline • Acceptance by ES of proposal as written does not imply approval of your budget, schedule or scope of work nor an endorsement of your proposed research – only that your plan does not violate lab policies and that the proposed tests are compatible with facility capabilities. • It is the sole responsibility of the researcher to ensure an adequate budget and a viable test plan to complete your experiment (Please ask us to help before you submit your proposal!) CU-NEES 2008 FHT Workshop

9. CU-NEES 2008 FHT Workshop

10. Equipment Site Policy and Compliance Check (ESPCC) CU-NEES 2008 FHT Workshop

11. Award Phase • RPA – Research Participation Agreement • Engages research PI, ES, NEESinc, and PI and ES University Offices of Contracts and Grants. It is an official, legally binding contract. • The details: All provided by the researcher • Test Plan • Instrumentation plan • Safety and risk management plan • Data archiving plan • Budget plan • All things every experimentalist thinks about and plans for is put to paper and agreed upon because you’re no longer working in your own lab. • A very good tool to carefully define roles and responsibilities of researcher and ES respectively. • Provides an opportunity to refine budget aspects (some costs may change faster than inflation since earlier estimates were done). CU-NEES 2008 FHT Workshop

12. CU-NEES 2008 FHT Workshop

13. CU-NEES 2008 FHT Workshop

14. RISK MANAGEMENT • Not just about safety anymore! • Requires a joint effort of the equipment site and project PI. Come visit us before your testing starts. • Requires detailed testing plan prior to start of test specimen assembly. • Requires a thorough knowledge of test environment and equipment limitations. • Prudence, Patience, and Hope CU-NEES 2008 FHT Workshop

15. CALL or EMAIL US • Victor Saouma, Director 303-492-1622 • Tom Bowen, Operations Manager 303-492-8538 • Robb Wallen, Instrumentation Engineer 303-492-8036 • Gary Haussmann, Software Engineer 303-735-0302 • Mike Eck, Lab Foreman 303-735-0947 • Alisha Welch, Outreach Coordinator 303-735-0302 • Kent Polkinghorne, IT Manager 303-492-8221 CU-NEES 2008 FHT Workshop