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COLLECTIVE PROJECT

FP7-SME-2008-2. COLLECTIVE PROJECT. Emerging communities for collective innovation: ICT Operational tool and supporting methodologies for SME Associations. FINANCIAL ISSUE. 2010 January , 21 22. 1. INDEX. INTRODUCTION TO THE PROJECT PROJECT BUDGET PAYMENTS REPORTING

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COLLECTIVE PROJECT

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  1. FP7-SME-2008-2 COLLECTIVE PROJECT Emerging communities for collective innovation: ICT Operational tool and supporting methodologies for SME Associations FINANCIAL ISSUE 2010 January , 21 22 1

  2. INDEX • INTRODUCTION TO THE PROJECT • PROJECT BUDGET • PAYMENTS • REPORTING • NEXT STEPS • CONTACTS COLLECTIVE - 2010 Jan 21,22

  3. COLLECTIVE PROJECT INTRODUCTION TO THE PROJECT FP7-SME-2008-2 2010 Januray 21, 22 3 3

  4. INTRODUCTION TO THE PROJECT COLLECTIVE Emerging communities for collective innovation: ICT operational tool and supporting methodologies for SME Associations COLLECTIVE - 2010 Jan 21,22

  5. INTRODUCTION TO THE PROJECT COLLECTIVE CONSORTIUM SMEAGs and SMEsPartners RTD Performers COLLECTIVE - 2010 Jan 21,22

  6. COLLECTIVE PROJECT PROJECT BUDGET FP7-SME-2008-2 21st-22nd Januray 2010 6 6

  7. PROJECT BUDGET SMEAGs and SMEsPartners RTD Performers COLLECTIVE - 2010 Jan 21,22

  8. PROJECT BUDGET SMEAGs/SMEs COLLECTIVE - 2010 Jan 21,22

  9. PROJECT BUDGET SMEAGs/SMEs For management Activities as Coordinator of the Project Max. community financial contribution Subcontracting to RTD COLLECTIVE - 2010 Jan 21,22

  10. PROJECT BUDGET RTD Performers Subcontracting to Legal Expert and UEAPME COLLECTIVE - 2010 Jan 21,22

  11. COLLECTIVE PROJECT PAYMENTS AND REPORTING FP7-SME-2008-2 2010 Januray 21, 22 11 11

  12. PAYMENTS REA (EUROPEAN COMMISSION) According to the Grant Agreement will distribute a pre-financing, an intermediate and a final payment. COORDINATOR Will transfer the EC contributionaccordingto the approval of reports by the Commission and the provisions of payment in article 5.3 of CA. SMEAGs and SMEs PARTNERS The Coordinator does not forward the EC contribution to SME and SMEG, if they will not respect the payments to the RTD performers.  RTD PARTNERS For each payment,the RTD performers must send an invoice (for pre-financing, intermediate and final payments art. 5.3 CA) for the respective work carried out under the Project to SMEs and SMEAGs, in order to receive the required amounts. COLLECTIVE - 2010 Jan 21,22

  13. PAYMENTS Excl. VAT COLLECTIVE - 2010 Jan 21,22

  14. PAYMENTS PAYMENTS DURING THE 1ST PROJECT PERIOD (1ST-15TH MONTH) For each payment, RTD Performers must send an invoice. At the end of the first period, the RTD performers must provide a summary invoice of all costs incurred during the first 15 months and all pre-funding. Financial Issue COLLECTIVE project

  15. PAYMENTS   INTERMEDIATE PROJECT PAYMENT After the successful review by the European Commission/REA, the SMEs and SMEAGs must pay the net amount reported into the RTD performers’ invoices. The SMEs and SMEAGs cannot pay the defaulted RTD performer according to the technical evaluation by the Executive Committee. Financial Issue COLLECTIVE project

  16. PAYMENTS PAYMENTS DURING THE 2ND PROJECT PERIOD (16TH-36TH MONTH) The RTD performer, that carries out the task regularly, could required further pre-funding by sending to SMEs and SMEAGs new invoices. At the end of the project (36th month) the RTD performer must provide a summary invoice of all costs incurred during the last 21 months and all pre-funding for this period. After the successful review by the European Commission/REA, the SMEs and SMEAGs must pay the net amount reported into the RTD performers’ invoices. The SMEs and SMEAGs cannot pay the defaulted RTD performer according to the technical evaluation by the Executive Committee. Financial Issue COLLECTIVE project

  17. REPORTING • The project is divided into two reporting periods: • P1: from month 1 to month 15 • P2: from month 16 to month 36 REPORTING PERIODS • MONTH 15: review meeting and the submission of technical/financial report to European Commission. • After successful reviews by the European Commission, the Coordinator will receive the intermediate payment (max. EUR 520.000,00 = 85% of EC contribution – pre-financing) • After the receipt of intermediate payment, Coordinator will verify regularity in payments among Partners and will distribute it in accordance with the budget allocation. P1 • MONTH 36: review meeting and the submission of technical/financial report to European Commission. • After successful reviews by the European Commission, the Coordinator will receive the final payment (Guarantee Fund + remaining % of EC contribution) • After the receipt of final payment, Coordinator will verify regularity in payments among Partners and will distribute it in accordance with the budget allocation. P2 Financial Issue COLLECTIVE project

  18. REPORTING for SMEAGs and SMEs At the end of P1 and P2, SMEAG s and SMEs Partners should provide FINANCIAL STATEMENTS to the Coordinator Costs incurred during the project must be included in FORM C according to the different typology of Activities. FORM C (Annex VI of the GA) Financial Issue COLLECTIVE - 2010 Jan 21,22

  19. REPORTING -Activities MANAGEMENT ACTIVITIES Related to the management, project coordination, implementation, reporting and administrative tasks RTD ACTIVITIES Research and technological development including scientific coordination DEMONSTRATION ACTIVITIES To prove the viabilityofnewtachnologies OTHER ACTIVITIES Dissemination, business modeling, intellectualpropertyactivities, promotion Financial Issue COLLECTIVE - 2010 Jan 21,22

  20. REPORTING for SMEAGs and SMEs • FINANCIAL STATEMENTS • Certificates on the Financial Statement (CFS – Annex VII GA) are required whenever the amount of the EC Contribution, claimed by a beneficiary under the form of reimbursement of costs (FORM C) is equal or superior to EUR 375.000,00. • Each partners is responsible for its own financial statements and the declared costs must be justify by supported documents. The Commission may, at any time during the implementation of the Project, and up for five from the end of the project, arrange for financial audits. • Any report and deliverable shall be in English. Financial Issue COLLECTIVE - 2010 Jan 21,22

  21. INVOICE - RTD Performers Each partner is responsible for its own financial statements and the declared costs must be justify by supported documents. The Commission may, at any time during the implementation of the Project, and up for five from the end of the project, arrange for financial audits. Costs incurred during the project must be included according to the different typology of Activities Financial Issue COLLECTIVE - 2010 Jan 21,22

  22. REPORTING In ordertobeconsideredforreimbursement, costsincurredby the beneficiaries in the courseof project, mustsatisfy the eligibilitycriteria TobeconsideredELIGIBLE costsmustbe (Article II.14.1 of ECGA) Financial Issue COLLECTIVE - 2010 Jan 21,22

  23. REPORTING – Direct and Indirect Costs DIRECT and INDIRECT ELIGIBLE COSTS must be declared according to a cost reporting model (Full Cost model, Full Cost with Flat Rate model, and Additional Costs). Mustbejustify bydocumentaryevidences (contracts, timesheets, paysheets, invoice, ….) DIRECT COSTS • Personnel • Other • Travel and Subsistence • DurableEquipment • Consumables • Computing INDIRECT COSTS Alsocalledoverheads are justified as related to direct costs excluded Subcontracting No justifications are required Financial Issue COLLECTIVE - 2010 Jan 21,22

  24. REPORTING - Timesheets • full name of beneficiary; • full name of the employee; • title of RTD project ; • project account number; • time period concerned (for instance on daily, weekly, monthly basis) according to the • beneficiary's normal practice; • amount of hours claimed on the RTD project. All hours claimed must be able to be • verified in a reliable manner; • full name and a signature of a supervisor (person in charge of the project). Financial Issue COLLECTIVE - 2010 Jan 21,22

  25. COLLECTIVE PROJECT NEXT STEPS AND CONTACTS FP7-SME-2008-2 2010 Januray 21, 22 25 25

  26. NEXT STEPS • ForallPartners: • deliver FORM A – GRANT AGREEMENT • sign the Addendum ofConsortium Agreement • ForSMEs and SMEAGsPartners: • transmitreferencesofbank account to transfer the pre-financingpayment Financial Issue COLLECTIVE - 2010 Jan 21,22

  27. CONTACT DETAILS

  28. COLLECTIVE PROJECT Thank you for your attention! FP7-SME-2008-2 2010 Januray 21, 22 28 28

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