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Program / Construction Management Selection Process

Program / Construction Management Selection Process. Board of Trustees November 9, 2004. Purpose. Roles & Responsibilities of Program Management (PM) and Construction Management (CM) firms. PM/CM Request For Qualification (RFQ) / Request For Proposal (RFP ) Selection Process

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Program / Construction Management Selection Process

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  1. Program / Construction Management Selection Process Board of Trustees November 9, 2004

  2. Purpose • Roles & Responsibilities of Program Management (PM) and Construction Management (CM) firms. • PM/CM Request For Qualification (RFQ) / Request For Proposal (RFP ) Selection Process • Committee Composition • Timeline

  3. Program Management (PM) Responsibilities: • Implements all Aspects of Measure C • Overall Program-wide Scope of Work • Overall Program-wide Construction Organization • Overall Program-wide Communications • Overall Program-wide Schedule • Overall Program-wide Financial Management • Overall Program-wide Quality Control • Overall Program-wide Logistic & Safety

  4. Program Management • Produces Multi-year Capital Improvement Plan • Scope • Schedule • Budgets • Develops Program Management Plan • Develops Document & Fiscal Controls Procedures • Establishes & Manages Program-wide Design & Building Standards

  5. Program Management • Produces Multi-project/site CM Plans • Recommends Project Delivery Method • Multiple Prime • Design / Bid / Build (Traditional) • Design Build • Recommends Procurement Strategies • Prepares Monthly Project Status/Fiscal Reports • Manages Construction Process of Multi-projects/sites • Establishes & Utilizes Effective Document and Fiscal Controls

  6. Construction Management (CM) Responsibilities: • Overall Campus Wide Construction Projects • Coordination with District, PM and College Staff • Conducts Design & Code Reviews through CD/WDs • Coordinates Activities of Contractor(s) • Generates Detailed Project Schedule • Manages & Maintains Budget & Fiscal Controls • Manages & Maintains Project Documents • Manages & Maintains Project Controls

  7. ConstructionManagement • Conducts Value Engineering Studies • Produces and/or Evaluates Construction Estimates • Implements Campus Construction Plan • Manages Multiple Projects • Ensures Quality Control • Overall Campus Logistics & Job Site Safety • Overall Construction Inspections & Testing • Overall Project Budget • Project Controls

  8. Construction Management • Move Management (All Aspects) • Design & Code Constructability Reviews through CDs • Coordinates Activities of Multiple Contractors & Vendors • Generate Detailed Project Schedules • Manage & Maintain Project Documents • Produce & Evaluate Construction Estimates at SD/DD/CDS • Ensure Overall Campus Communications

  9. PM/CM Models Program Management Models • PM + 2 CMs • PM/CM (Recommended) • District Office Management + 2 CMs

  10. PM/CM Selection Criteria • Experience with DSA (Mandatory) • Experience with State Chancellor’s Office • Experience in higher education projects (Mandatory) • Knowledge of K – 14 construction in CA • Experience in Design Build Contracts • Experience & Approach to Value Engineering • Experience with complex Program-wide Budgeting, Cost, & Quality Control Methods • Approach to Program-wide Planning and Design

  11. PM/CM Selection Criteria (cont.) • Experience & Approach to Cost Estimating • Experience & Approach to Bidding • Experience & Approach to Managing Multiple Contracts • Experience & Approach to Construction Administration • Experience & Approach to Project Management • Experience with Managing Multiple Disciplines • Experience & Approach to Design Management

  12. PM/CM Selection Criteria (cont.) • Experience with Move Management • Experience & Approach to Communications • Experience with Public Contract code • Experience with Bond Oversight Committees • Experience with Bond Financing • Size & Experience of the Firms that Respond • Responsiveness to RFQ • Business Practices

  13. Program/Construction Management RFQ/RFP: The Process • Establish Selection Committee • Publish Public Notice (10/28, 11/5/04) • Mandatory Prebid Briefing (11/11/04) • Issue RFQ (11/11/04) • Screen Statements and Develop Short List (11/29-12/10/04) • Issue Request For Proposal (RFP) (12/10/04) • Selection Committee interviews Short-Listed Firms (1/24/05) • BOT interviews Finalist Firms (2/8/05) • Notify Selected Firm • Negotiate contract • Assign Tasks

  14. Selection Committee • Dr. Frances White – Superintendent/President • Dr. Michael Beebe – VP, Business Services • Bob Thompson – Director of M&O • Yulian Ligioso – Director of Fiscal Services • Ben Cayabyab – Buyer, Fiscal Services • José D. Nuñez – Measure C Executive • Two Board Members – TBD

  15. Questions & Answers Ben Cayabyab (415) 457-8111 x8162 ben.cayabyab@marin.cc.ca.us José D. Nuñez 650-574-6512 nunezj@smccd.net

  16. College of Marin - CIP Board of Trustees - President: Fran White Executive - CBO: Michael Beebe Committee - Measure C Executive: José D. Nuñez Program Director of M&O: Bob Thompson Lead Architect M&O Manager Supervisor of M&O:Don Flowers tbd Indian Valley CM Kentfield CM Organization

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