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Pre-Proposal Conference

Pre-Proposal Conference. County of San Diego DEPARTMENT OF PURCHASING AND CONTRACTING COUNTY COMMUNICATIONS OFFICE RFP #9479 – MEDIA VENDOR SERVICES 5/28/19. Welcome. Sign-In Sheets RFP #9479 ONLY Cell phones -- please turn off or set to vibrate

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Pre-Proposal Conference

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  1. Pre-Proposal Conference County of San Diego DEPARTMENT OF PURCHASING AND CONTRACTING COUNTY COMMUNICATIONS OFFICE RFP #9479 – MEDIA VENDOR SERVICES 5/28/19

  2. Welcome • Sign-In Sheets • RFP #9479 ONLY • Cell phones -- please turn off or set to vibrate • Conference will focus on the main points of the RFP • Slides will be available on BuyNet

  3. The Process • Submit questions via email. Questions posed here will be addressed completely in the Q&A post to BuyNet. • Deadline for questions via e-mail: • JUNE 11, 2019 @ 5:00 PM • Lilia.Smith@sdcounty.ca.gov • Subject: RFP # 9479

  4. Deadline and Delivery Location • All proposals are due NO LATER THAN : • JUNE 26, 2019 @ 3:00 PM • Proposals must be submitted via electronic upload to BuyNet or submit electronic files on CD/DVD to the Front Desk, Department of Purchasing and Contracting, 5560 Overland Avenue, Suite 270, San Diego, CA 92123 • Late proposals are not normally reviewed

  5. RFPPacket • Cover letter to the RFP • RFP Instructions and Rules • Evaluation Criteria • Submittal Requirements (Pages 9 - 11) • Proposal Cover Page (PC 600 Form) • Representations and Certifications Form • Tax Forms (W-9, 590 or 587 Form) • Nondisclosure Indemnification Agreement • Draft Contract • Exhibits A, B & C

  6. RFP Terms & Conditions • Submission • Electronic upload to BuyNet orelectronic files on CD/DVD • Confidential/Proprietary information • Intend to publish awarded contract • Evaluation and Selection • Review requirements of each section

  7. Evaluation andSubmittal Requirements • Contract/Agreement Acceptance • PC 600 (Needs to be filled out and signed) • Representation and Certifications (Needs to be filled out and signed) • Tax Forms (Needs to be filled out and signed) • Must address all areas of the RFP

  8. PC 600 Form • Vendor contact person and contact information • Authorized representative • The completed PC 600 • Cover page of the proposal

  9. Representations and Certifications • The completed Reps and Certs • Page 2 of the proposal • Non-Profit Status Proof & subcontract requirements • Disabled Veterans Business Enterprise requirements • Certification of Debarment, Suspension, Current Cost or Pricing and Independent Pricing • Federal Tax ID (prior to any award) • Name, Title, Date & Signature

  10. California Revenue and Taxation Code • Failure to submit the required forms will result in withholding of payments • Refer to the Franchise Tax Board websites for tax forms and information on nonresident withholding, including waivers or reductions • 590, 587 and W9 • The County will not give you any tax advice. It is recommended you speak with your tax adviser and/or the State of California for guidance

  11. NondisclosureIndemnification Agreement • California Public Records Act, Government Code Section 6250 • Trade Secrets • Proprietary • PII • Agreement to defend and indemnify the County of San Diego and Its Board of Supervisors, Officers, Directors, Employees and Agents

  12. Confidential/Proprietary Information • If proposal contains confidential and/or proprietary information • Submit in a separate envelope marked as • “EXHIBIT – CONFIDENTIAL/PROPRIETARY” • Responses to solicitation requirements shall refer to the response contained within the EXHIBIT – CONFIDENTIAL/PROPRIETARY • Submit an original signed Indemnification Agreement

  13. Contract • Contract Terms and Conditions • Exhibit A: Statement of Work • Attachments • Exhibit B: Insurance Requirements • Exhibit C: Pricing Schedule • The initial contract term will be (September 1, 2019 to August 31, 2020, with four (4), one-year options.

  14. Exhibit A – Statement of Work

  15. RFP 9479 – Media Services • Countywide Contract • For As-Needed Media Services • Consulting • Project Management • Media Purchasing & Placement • Development of Multimedia Ads and PSAs for County Departments • Public Relations • Graphic & Web Design • Video Creation

  16. Proposal Submission • Follow Terms & Conditions • Follow Evaluation and Submittal Requirements • Respond to all requirements • Do not assume evaluators know you • It is the Offeror's responsibility to check for addenda. Register for BuyNet UNSPSC codes: 831100, 831119, 831118 and 861122 • Check website daily • Proposal Due Date/Will Close On – the deadline is the deadline. No later than: 3:00 PM PST/Local San Diego time – JUNE 26, 2019

  17. Questions • Submit questions/clarifications via email to the Contracting Officer: • Lilia.Smith@sdcounty.ca.gov • Subject: RFP # 9479 • Questions must be received in writing no later than JUNE 11, 2019 at 5:00 PM. • Questions will be answered in subsequent addenda and posted to BuyNet. • No digital signatures will be accepted on any form

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