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CH. 5 Writing Preparation

CH. 5 Writing Preparation. By: Allison Burek. Introductory Exercise. Directions: 1. Take out paper and a pen.

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CH. 5 Writing Preparation

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  1. CH. 5 Writing Preparation By: Allison Burek

  2. Introductory Exercise Directions: • 1. Take out paper and a pen. • 2. Reflective Question:In a business setting, describe circumstances where it would be appropriate to send a message by instant message, email, or in a printed memo. Which option is best?

  3. 5.1 Think, Then Write Know when you are most productive

  4. Thinking Critically Critical Thinking- Self-directed, self-disciplined, self-monitored, and self-corrective thinking Confirmation Bias Egocentrism Sociocentrism

  5. Overcoming Fear of Writing Reasons people fear writing: 1.Negative Orientation 2. Risk of failure 3. Fear of the unknown

  6. Key Takeaway: There are several reasons why people fear writing, but there are also several strategies to reduce or eliminate those fears.

  7. 5.2 A Planning Checklist for Business Messages • Determine your general purpose • Determine your specific purpose • Make sure your purpose is realistic

  8. Credibility, Timing, & Audience 4.Make sure your timing is appropriate. 5.Make sure your sources are credible. 6.Make sure the message reflects positively on your business. 7.Determine audience size. 8.Determine audience composition. 9.Determine audience knowledge and awareness of topic. 10.Anticipate probable responses.

  9. Communication Channels • IM or Text Message • Email • Fax • Memo • Letter • Report • Proposal 11.Select the correct channel. 12.Make sure the information provided is accurate, ethical, and pertinent.

  10. Key Takeaway: Choose the most effective channel for your document and consider the possible ramifications of what you have written before you send it.

  11. 5.3 Research and Investigation • Narrow Your Topic • Focus On Key Points • Plan Your Investigation • Stay Organized Critical Thinking: You are assigned a 20 page paper on a topic of your choice. What do you do first??

  12. Key Takeaway: To make a writing project manageable, narrow your topic, focus on key points, plan your investigation for information, and stay organized as you go along.

  13. 5.4 Ethics, Plagiarism, & Reliable Sources • Give Credit to your Sources • Evaluate Your Sources Most cited today • en.wikipedia.org • nytimes.com • jstor.org • ncbi.nlm.nih.gov • youtube.com • cdc.gov • pbs.org • mayoclinic.com • webmd.com • huffingtonpost.com

  14. Key Takeaway: Evaluating your sources is a key element of the preparation process in business writing. To avoid plagiarism, always record your sources so that you can credit them in your writing.

  15. 5.5 Completing Your Research & Investigation Manage Your Time!!!

  16. 7 Steps to Compiling Sensitivity Exposure Assimilation &Accommodation Incubation Incorporation Production Revision

  17. Key Takeaway: Be mindful of your result and your time frame as you conduct your research and investigation. Allow enough time to let the writing rest before you return to it and make revisions.

  18. 5.6 Reading & Analyzing P E R C E P T I O N

  19. Key Takeaway: Logical organization is important to promote reader understanding and analysis.

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