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“Robert’s Rules” A Look Inside Parliamentary Procedures

“Robert’s Rules” A Look Inside Parliamentary Procedures. Outline. Why we need it? Motions Discussion Voting. Why Do We Need It?. Club-Government Any organized group must run by rules that all members understand & accept.

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“Robert’s Rules” A Look Inside Parliamentary Procedures

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  1. “Robert’s Rules”A Look Inside Parliamentary Procedures

  2. Outline • Why we need it? • Motions • Discussion • Voting

  3. Why Do We Need It? Club-Government Any organized group must run by rules that all members understand & accept. Whether as an officer or member of any group, you can function more effectively with this invaluable guide to fair and efficient procedure. Robert’s Rules of Order by: Rachel Vixman

  4. Why Do We Need It? • Keep order • Help facilitate meetings • Avoid heated debates • Stop filibustering ( i.e. ‘piggy backing’) • Stay on the topic being discussed

  5. Motions • What are they? • Formal proposal by a member in a meeting that requires the assembly to take a certain action • What are the types? • Main • Subsidiary • Incidental • Privileged

  6. Main Motion • Brings new business before the body • Main road towards making decisions • Debatable • Types: • Original • Incidental

  7. Subsidiary Motion • Modify or delay action on the main motion • Still pending while main motion in debate • Must be voted on before the main motion • Debatable and non-debatable • Types (lowest to highest): • Postpone indefinitely • Amend • Refer or Commit • Postpone to a certain time • Limit-extend the limits of debate • Previous question • Lay on the table

  8. Incidental Motion • Pertinent to, takes precedence over, and must be decided before the pending question • Sometimes originates out of business that has just been pending • Non-debatable • Types: • Point of order • Appeal from the decision of the chair • Division of the question • Division of the assembly • Suspend the rules • Parliamentary inquiry • Requests for information • Motions relating to nominations

  9. Privileged Motion • Usually not related to the pending question, but need special attention and take precedence over the other motions • Non-debatable • Types: • Call for the orders of the day • Raise a question of privilege • Recess • Adjourn • Fix the time to which to adjourn

  10. How to Get Started The Wrong Way: “I Motion that…” “I’d like to make a motion that…” The Right Way: “I Move that…”

  11. Steps to a Main Motion • Obtain recognition of the presiding officer • State the motion • Second from another participant • Presiding officer restates motion • Maker speaks to motion • Discussion (debate of the motion) • Vote • Announce Results

  12. Non-debatable Motion • Motion • Second (does not always apply) • Vote immediately • Non-debatable Motions • Adjourn, Recess, Personal Privilege, Table, Move to question, Point of Order, Suspend the Rules, Object to Consideration, Call for Division, Point of Information

  13. Amendment to a Main Motion • Friendly Amendment • Amendment by Consensus • NSBE Practice for convenience • Move to Amend • Amendment by vote • If fails, motion stays as is and debate continues • If passes, motion changes, discussion on new motion

  14. Discussion (Debate) • Obtain recognition • Comments should be germane • Concise, non-repetitive • Listening to discussion • Limit excessive side conversations • Limit excessive note passing

  15. Going to the Vote • Call the Question (call for the vote) • You are ready to vote • Cannot interrupt the speaker • If you are not ready to vote, “OBJECT” • Objection can come from any debating member • If objections, continue the debate • If no objections, vote immediately

  16. Going to the Vote • Move the Question (move to vote) • You are ready to vote • Must be recognized by the presiding officer • Requires a second • Vote immediately (not debatable) • Vote to Vote (requires 2/3) • If fails, continue the debate • If passes, vote immediately

  17. Voting Procedures • Verbal • Call for “aye” or “nay” • Counting Hands • Roll Call • Documents who votes what • Need this to be able to reconsider a motion • Must have voted in the affirmative to move to reconsider

  18. Voting Results • Consensus • Simple Majority (50% +1) • Two-thirds • Abstain • Does not affect voting result

  19. Exercise!!

  20. Notes • Parliamentary Procedure is your friend • Get comfortable with it • Ask questions • Reference materials

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