Presentation Transcript

1. The Event Funding Board

2. Register with the Office of Student Leadership & Involvement located on the 2nd Floor of the New University Center Submit the proper request form Event Funding Request Form Club Contingency Request Form Conference Funding Request Form Present budget before the Event Funding Board or ASuop Senate How to Get Funding
3. Complete and turn in a TYPED Event Funding Request Form with an attached Line Item Justification to the Office of Student Leadership & Involvement by October 24th Sign up for a hearing time Present budget before the Event Funding Board Receive budget allocation The Event Funding Process
4. Request is complete and TYPED Organizations name, officer name, phone number, e-mail, and signatures are complete Advisors name, phone, and signature are complete Attached is a Line Item Justification for EACH event/line item Event Funding Request Form
5. List sources in income for the events in the “Income” section List all projected expenses for the events in the “Expense” section Subtract Total Income from Total Expenses and the end number will be the Total Request amount Event Funding Request Form
6. Brief description of the club Brief description of the events History of the event Admission charge. If yes, the amount Estimated student attendance Event budget break down How you arrived at the figures listed Line Item Justification
7. Community Service Club Our club is a community service organization who does charitable acts within the community. We want to provide to the student a more enjoyable experience by presenting new and exciting activities. Line Item Justification Income: COP Dean's Office - Donation $50.00 Total Income $50.00 Expenses: Movie Night We will be holding a movie night where we will show a movie about our community. All students are welcome to attend and we anticipate 60 students will show up. Our goal is to increase awareness of our community. Flyers (200 @ $0.05 each) $10.00 Refreshments Soft drinks (10 2-liter bottles @ $2.00 each) $20.00 Pizza (10 large @ $10.00 each) $100.00 Utensils Plates (4 packages of 50 @ $3.00 each) $12.00 Napkins (1 package @ $3.00) $3.00 Total Movie Night Expense $145.00 Pizza Party We will be holding a pizza party. All students are welcome to attend and we anticipate 30 students will show up. Out goal is to increase awareness of our club on campus and try to attract new members. Flyers (100 @ $0.05 each) $5.00 Entertainment (D.J. with standard agreement for two (2) hours of work) $75.00 Pizza (10 large @ $10.00 each) $100.00 Total Pizza Party Expense $180.00 Total Expenses $325.00 Total Amount Requesting$275.00
8. Who are Contingency Request for? New clubs or clubs that are seeking additional funding for an event Limited amount of funds available Complete form the same way as the Event Funding Request Form with an attached Line Item Justification Event Funding Board reviews request and make an allocation based on how well the events will impact the Pacific community Contingency Request Form
9. For groups or individuals who need assistance in going to a conference What are we looking for? Extension of experiential learning What can be learned and brought back to Pacific Limited amount of funds available Must be filled out and submitted no later than 30 days prior to the date of the event Conference Funding
10. Complete the Conference Request Form and attach a Line Item Justification Detailed description of the conference How the conference will benefit you and how you are going to apply what you learned to improve the pacific community Present request before the ASuop Senate Post Conference Presentation Article in the Pacifican Presentation before the Senate Presentation at an on campus leadership conference Conference Funding Process
11. Events that engage a wide variety of students Events that are open to campus community Events that have a programming to them i.e. speakers, cultural food/heritage, etc. Follow the rules and regulations in the Money Management Book How to maximize funds
12. Funds may not be spent on alcohol or any illegal substance(s). EFB will not fund events held by invitation only EFB will only provide funds for small vehicle travel in accordance with University Rules ($0.485/mile) EFB will not provide funds for faculty appreciation i.e. dinner, gifts or refreshments Funds for politically motivated events must remain viewpoint neutral Budget allocations do’s and don’ts
13. EFB will provide funds for club meetings for one meeting per month EFB will pay up to $5 per item or up to $100 for clothing items that are club oriented EFB will provide funding for office supplies with a limit of $30 per semester EFB will not purchase Capital Equipment that has a working lifespan of more than one year EFB will not provide funds for donations or fundraisers Budget allocations do’s and don’ts
14. Once budget approved come to OSL&I to get authorization form signed Go to purchasing office for card MUST return card to purchasing by end of day Must bring check request form to OSL&I within 24 hours of purchase Failure to meet any one of these stipulations will result in the loss of the Costco Club Card Costco club card
15. Event Funding Request Form Budgets for Spring 2009 Funding Due on 10/24 Sign up for a hearing time ALL forms can be found on the ASUOP website http://asuop.pacific.edu/clubs/download.asp Important Information
16. Tony Madrigal ASUOP Treasurer a_madrigal@pacific.edu Open Hours:  Monday/Wednesday: 11am to 1pm Tuesday/Thursday: 1pm to 4pm Friday: 11am to 4pm Contact information