Energy Assurance Guidelines for States

1. Energy AssuranceGuidelines for States Miles Keogh, NARUC David Terry, Stateline Energy April 2007

2. New Orleans, September 2005

3. What is Energy Assurance? All Hazards Approach • Sabotage/Terrorism • Civil Disturbance • Flooding • Natural Disasters • Infrastructure Failures • Public Health Emergencies

4. Emergency Preparedness and Response Planning Training/Exercises Coordination Assessment Scope and Duration Mitigation Risk & Vulnerability Assessment • Reliability • Redundancy • No choke points • Diversity • Security • Physical • Insider • Cyber Protecting Critical Infrastructure and Building Resiliency

5. Other Organizations to Know in Critical Infrastructure Emergencies

6. Energy Emergency Assurance Coordinators (EEAC) • Points of contact for States, DOE and industry in event of and energy emergency. • Provide assessment, notification, news and updates on actions taken. • Primary and secondary contact for each sector (petroleum, electricity, natural gas) from each state • Website: https://www.oe.netl.doe.gov/isernet/login.aspx

7. Energy Assurance Guidelines Provide state energy and emergency officials with tools for understanding and reviewing how their jurisdictions respond to energy disruptions and how to improve the energy emergency plans that guide this response. The Guidelines are a compilation of information from many state energy and emergency officials who have experienced and responded to energy emergencies.

8. Where can I find them? NASEO’s Web Page: • http://www.naseo.org/committees/energysecurity/ NARUC’s Web Page: • http://www.naruc.org/cipbriefs

9. Make sure you and your staff are prepared and trained to deal with the emergency situation. Know your state’s energy profile. Get to know the key government and industry contacts. Maintain a current file of legal authorities. Remember energy locations and keep them current. Ten State Actions to Assure Energy Emergency Preparedness

10. Be familiar with response measures. Work with the private sector. Regular plan review and update. Maintain an alternative budget for emergencies. Be prepared when meeting with the media. Ten Sate Actions to Assure Energy Emergency Preparedness (cont.)

11. Organization of the Guidelines • Energy Assurance Considerations • Define and Clarify Organizational Relationships and Responsibilities • Principal Strategies for Managing an Energy Shortage • Response Measures considering electricity, natural gas and petroleum • Public Information

12. Gathering Data and Information • Understanding the state energy profile • Capacities & Utilization • Energy flows, consumption & prices • Identify who in the state is responsible for tracking trends, statistics • Know what data is collected and how to get it and what it means • Vulnerability assessment

13. Recommended ActionsVoluntary • Monitor Supply (no shortage) • Attention to rumors, reports, national and regional events • Monitor, alert, coordinate • Issue public advisories as needed • Moderate shortage • Seek input from stakeholders regarding potential mandatory actions • Give special attention to supporting private sector recovery efforts • Coordinate with advisory committees, other stakeholders • Conduct risk analysis, notify Governor of impending energy emergency

14. Recommended ActionsMandatory • Severe Shortages • Recommend mandatory actions • State of Disaster • Responsibility usually falls to state & local EMA, sometimes PUC • Declaration of Energy Emergency • SEO or PUC should coordinate with EMA and federal agencies as appropriate: • DOE, FEMA, DOT • (e.g., pipelines and driver hour waivers)

15. What Happens? Natural Gas Emergency • PUC/PSC • monitors supply & infrastructure status • energy efficiency and demand-side measures • sharp price jumps may require additional low income energy assistance and weatherization • makes recommendations to the Governor • Local Distribution Companies (LDC) • initiate PUC/PSC-approved gas service curtailment plans to protect essential human services

16. What Happens? Electricity Emergency • Public Utility Commissions (PUC) • Monitors for outages and emergencies • Examples: • Storm, transmission and distribution, generation capability,interconnections, equipment failure • Utilities • Institute “Emergency Electrical Procedures” • Know what should be exempt from rotating blackouts • Coordinate with Control Area Operators (CAOs) Regional Transmission Organizations (RTO) or Independent Systems Operators (ISO) • Restoration, reports

17. What Happens? Petroleum Emergency • State Energy Office/PUC • Monitors area prices and other factors for signs for shortage. • Receives informal reports from associations regarding product allocations. • Evaluates and makes recommendations to governor. • Coordinates with industry. • Convenes advisory committee and stakeholders as needed • Develop recommended mandatory actions. • Implement, administer, and monitor. • Industry • Attempts supply enhancement. • Repairs and restoration as needed.

18. Public Information • Be prepared and know who will to talk to the Press. If a Joint Public Information Center is established work through this center. • The message should be clear and consistent. • Only tell them what you know as fact, do not speculate. • Provide authoritative, accurate and timely information. • Provide background information that helps them understand the nature of the problem

19. Guidelines Appendices • Appendix A - Quick Guidelines: Ten Things You Should Know • Appendix B - Additional Information Pertaining to Federal Agencies • Appendix C – Federal Energy Emergency Actions • Appendix D – Monitoring Fuel Supplies • Appendix E – Essential Pre-Crisis and Background Information for State Energy Emergency Responders • Appendix F – Petroleum Fuel Set-Aside

20. Questions?For more information contact:Miles Keogh, mkeogh@naruc.orgDavid Terry, DTerry@StatelineEnergy.org