Paula Varnes Fussell, Vice President for Human Resource Services

1. Paula Varnes Fussell, • Vice President for Human Resource Services

4. Mission Statement - DRIVE • Diversity • Respect • Integrity • Vision • Excellence

5. HRS Service Areas • Baby Gator Child Development & Research Center • Benefits, Retirement and Leave • Classification and Compensation • Equity and Diversity (EEO and Title IX Officer) • Employee Relations • Recruitment and Staffing(academic personnel, employment and immigration Services) • Privacy Office • Training and Organizational Development

6. UF Population Served • 4,900 Faculty • 8,300 Staff • 10,000 graduate students (includes 4,500 graduate assistants ) • 4,200 OPS/Temporary employees • 1,150 Residents/Housestaff • 900 Adjunct Faculty • 600 Postdocs and Fellows • Some services for DSO’s and Affiliates All Numbers are an approximate

7. Baby Gator

8. Baby Gator Child Development and Research Center Pam Pallas, Director • Two locations: • Newell Drive and Lake Alice • Enrollment: • Approximately 290 children enrolled • Over 380 on the waiting list • Center for Excellence in Early Childhood Studies (COM, COE, BG and others)

9. Benefits, Retirement, and Leave

10. Benefits, Retirement and Leave • New hires, retirees, employees leaving the university, leave of absences (including medical/FMLA) • Health Insurance, voluntary benefits • Three retirement plans for faculty and staff • FICA Alternative for OPS/Temporary/Residents

11. Classification and Compensation

12. Classification Review designed to help ensure that staff positions similar in duties and responsibilities are grouped together • Position Job titles and description reviews • Reclassifications • Reorganizations

13. Compensation Facilitate administration of funds allocated for wages and salaries in an equitable and legal manner. • Salary Benchmark Data • Employee Salary Increase Processes • Special Pay Increases-market, counter- offer, additional duties (temporary or permanent) • Fair Labor Standards Act - minimum wage, overtime, pay additives

14. In General … • HRS provides information related to: • The average pay on campus for a particular classification. • An appropriate range to use when advertising a vacancy that takes into account appropriate market data. • An appropriate amount for a Special Pay Increase (SPI).

15. Institutional Equity & Diversity (IED)

16. IED Services • President’s Council on Diversity • Federal law compliance • Training • Discrimination & harassment investigations • Compliance Reporting – Affirmative Action Plans and Vets-100

17. President’s Council on Diversity • Established in 2009 and chaired by the Director of Equity and Diversity • Representatives from campus and Gainesville community • UF Diversity Action Plan • Additional information: http://www.hr.ufl.edu/eeo/diversity.htm

18. Federal Law Compliance • Title VII of the Civil Rights Act • Age Discrimination in Employment Act • Americans with Disabilities Act (ADA) • Equal Pay Act • Veterans Readjustment Act of 1974 • Pregnancy Discrimination Act • Immigration Reform and Control Act • Executive Order (Affirmative Action Plans)- Office of Federal Contract Compliance Programs (OFCCP)

19. Federal Laws Apply To All Employment Practices • Hiring • Promoting • Training • Disciplining • Providing benefits • Terminations • Layoffs

20. IED Training • Diversity in the Workplace • Prevention of Sexual Harassment

21. Age Race Color Religion Pregnancy Veteran status Genetic Information Sex Disability National origin Marital status Sexual orientation, gender identity and expression IED Discrimination Investigations

22. IED Harassment Investigations Harassment is the creation of a hostile or intimidating environment in which verbal or physical conduct is so severe and pervasive that it is likely to interfere significantly with someone’s work, education, or on-campus living conditions. • Sexual harassment • Other illegal forms of harassment

23. Employee Relations

24. Employee Relations Services • Performance appraisals for staff • Labor Relations – PBA, AFSCME, GAU, and UFF • Policies and Regulations • Management Advice • Employee Complaints • Mediation • Superior Accomplishment Awards

25. Employee Relations Services (continued) • Employee discipline actions • Investigations, grievances and arbitrations • Non-renewals and non-reappointments • Worker’s Compensation • Unemployment Compensation

26. UF Privacy Office

27. UF Privacy Office • Susan Blair, Chief Privacy Officer • Dedicated to preventing unauthorized access to information, maintaining the accuracy of information, and ensuring the appropriate use of information. • Strive to put in place appropriate physical, electronic, and managerial safeguards to secure the information collected in all formats. • http://privacy.ufl.edu/

28. Recruitment and Staffing (R&S)

29. Recruitment and Staffing • Appointment Processing • Criminal Background Checks • E-Verify • GatorJobs, GatorResources, GatorStart • Faculty Programs – Faculty Enhancement Opportunities (FEO), Sabbaticals, Salary Pay Plan (SPP), Promotion and Tenure (P&T) • Immigration Services • Public Records Requests • Records Retention • Statistics

30. Criminal Background Checks • Required for all new employees • Also available for employees transferring between areas • Cost of background check paid from central funds in the HRS budget

31. E-Verify • An employment eligibility verification system operated by the U.S. Department of Homeland Security. • Federal and State mandate. • Implemented January 2010. • All employees must produce documents proving authorization to work in U.S. by the end of the third day of work.

32. Faculty Programs • FEO • Sabbaticals • SPP • Promotion and Tenure • OPT – online promotion and tenure pilot

33. Immigration Compliance (ICS) • ICS provides administrative support services to departments/centers and foreign nationals as they relate to processes associated with sponsorship of exchange visitors, temporary workers and employment-based permanent residents.

34. Records Retention • Records Retention – college access to official personnel files for their respective employees. Also provided departmental folder to allow administrators to add department specific forms to the electronic personnel files.

35. R&S Statistics (2010-11) • P&T – 253 cases • SPP – 178 cases received, 596 eligible • Processed 3,156 criminal background checks • Processed 64,767 ePAFS (electronic personnel action form) • Processed 8,143 new hires (18,165 hires) • Posted 4,596 positions • 22,990 individual applicants registered and applied online • 83,611 total online applications received • Sponsored 59 H1-B’s (nonimmigrant) and 73 permanent resident/green card (immigrants)

36. R&S New Services • An upgrade to GatorJobs, the UF applicant tracking system • The implementation of GatorStart, an online onboarding system • The creation of GatorResources, a new online resource for employees 

37. GatorStart • http://www.youtube.com/watch?v=6vg6GCV-uW0&feature=plcp&context=C330f2acUDOEgsToPDskLwX3G4aTq3lWwxWI5x6H3D • http://youtu.be/iveGplJSGJ0?hd=1 • http://youtu.be/yUSsef1FoCU?hd=1

38. Training and Organizational Development

39. Training and Organizational Development • Awards Programs – Davis Productivity, Meritorious Service • Communications - HRS and University • Education Benefits – HEO, EEP • Leadership Development • Managerial Coaching • New Employee Orientation • Training – business and compliance • Strategic planning and retreat facilitation • Visit www.hr.ufl.edu/training

40. Training and Organizational Development Leadership Development: • UF management/leadership competency model • “Managing at UF” curriculum supports competency development • 360-degree assessment available • Year-long leadership programs: • Advanced Leadership for Academics and Professionals program • UF Academy (emerging leaders)

41. T&OD Statistics • 65,795 training completions in 2011. • 22,445 were related to institutional compliance.  • 10,000 “Preventing Sexual Harassment” online training in 2011.  • More than 30,000 participants have completed “Preventing Sexual Training” since it was launched online in fall of 2008.

42. Benchmark Data for HRS American Association of University (AAU) Peers

43. AAU Peer Data Enrollment and Budget Information for UF and Selected Institutions Institution Unduplicated/ Headcount/ Student Headcount Paychecks • University of Florida 58,626 25,639 • Ohio State University 58,953 39,687 Main Campus2 • UNC--Chapel Hill 32,326 12,052 • Univ. of Michigan1 56,531 40,712 1Includes $2,303,596,000 of hospital services expenses. 2Includes $1,949,401,441 of hospital services expenses. Source: IPEDS Finance Survey (fiscal year ending 2010) and IPEDS 12-month Enrollment 2009-10.

44. AAU Peer Data HR Employee FTE HR Budget • University of Florida* 84.55 $ 5,841,188 • Ohio State University 111.50 $ 6,662,920 • UNC--Chapel Hill 71.00 $ 4,200,000 • University of Michigan 137.12 $17,261,214 *Adjusted for university-wide contracts Budget Per Budget Per Student Employee • University of Florida $99.63 $227.82 • Ohio State University ** $112.96 $167.89 • UNC--Chapel Hill $129.93 $348.49 • University of Michigan $305.34 $423.98 ** does not include HR for medical center

45. HRS Yesterday, Today and Tomorrow

46. Past Budget Reductions • 2007/2008 $175,295 Recurring • 2009/2010 $180,434 Recurring • 2011/2012 $ 49,940 Non-recurring • Outsourced employment verifications • Reduced trainings offered – Microsoft • Redeployed resources • Streamlined processes • Eliminated vacant positions through attrition

47. Highlights • Domestic Partner Health Benefits • GatorGradCare – health insurance for graduate assistants and postdocs • ePAF – appointment processing • FICA Alternative and Special Pay Plan • Move HRS to new off-campus location • Retirement Incentive Plan • Criminal Background checks for new employees

48. Highlights • Fringe Benefit Pool • Tobacco-free campus • Gator Perks • Memorial bricks for employees in Ficke Gardens – funds from HRS (approx. 25) • HR Forum • HR InfoGator • Biweekly paycheck notification

49. Upcoming/Ongoing HRS Projects • 3% salary increase retirement payments for faculty • Health Insurance, Pharmacy, and Voluntary Benefits (e.g. life, dental, vision,) • HRMS/myUFL upgrade • On-line Tenure and Promotion (phase 2) • Diversity Action Plan - implementation • Shared Services Assessment • Center for Excellence in Early Childhood Studies

50. Questions?