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UWIC training for partner institutions What do I (have to) do ? Dr Jon Owen Academic Registrar

UWIC training for partner institutions What do I (have to) do ? Dr Jon Owen Academic Registrar. Thursday 27 th January 2011 http://www3.uwic.ac.uk/English/registry/Pages/home.aspx. The golden rule for being a collaborative partner:. you do not have to know everything either:

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UWIC training for partner institutions What do I (have to) do ? Dr Jon Owen Academic Registrar

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  1. UWIC training for partner institutionsWhat do I (have to) do?Dr Jon OwenAcademic Registrar Thursday 27th January 2011 http://www3.uwic.ac.uk/English/registry/Pages/home.aspx

  2. The golden rule for being a collaborative partner: • you do not have to know everything • either: • you need to know where to find the answer • you need to know someone who knows the answer • you need to know someone who knows where to find the answer

  3. The award ceremony: what do I do? • smile • process • find the correct seat on the stage • doff • if you are a programme director: read out student names and prize-winners • in July … and November and February • pre-requisites • students are enrolled on the correct programme • students have handed-in their assessments • appropriate assessments have been (double-)marked [definitions available] • examining boards have made clear, consistent and equitable decisions

  4. Examinations and assessment • lead the examining board decisions • consult with the programme team beforehand • the examining board decision is final (change on appeal) • ensure that what you tell the students is what has been approved: • how is the final award calculated? • what are the assessment weightings? • what has to be passed? • ensure that marks are recorded in CAMS (before the board!) • meet the schedule for submitting and approving papers

  5. The examining board • CAMS has been programmed to encapsulate UWIC regulations • CAMS includes PSRB requirements for specific programmes and “knows about” approved core (sic) modules • CAMS “suggests” decisions; the examining board makes the decisions • examining boards should make consistent decisions • examining boards have discretion (within the regulations) • if CAMS is not used for an examining board, then the “decisions” made are provisional until marks entered, calculations run and all chair’s actions completed

  6. Inputting marks to CAMS • please send your marks as soon as you have them to CPO • can input marks for individual assessments • good idea to get coursework marks entered as soon as possible, rather than leaving it to near the examination period • reports are available from CAMS, and more are being developed • help is available from School Registry Officers and the MIS Unit, and via the Collaborative Provision Office • a new student and academic information system is being commissioned • award board reports, assessment types: approved • progression board reports: almost complete; AQSB to review this term

  7. Decisions, decisions … • Pass and progress • Pass and award (a classification) • Compensate • Re-assessment • Re-take [with attendance and probably the fees] module(s), as first, second, or third and final attempt • Trail a module [proceed, but do not pass] • Defer decision (requiring a later chair’s action) • Fail: required to withdraw

  8. Further information on examining boardshttp://www3.uwic.ac.uk/English/registry/exams/Pages/ExamBoards.aspx • borderline cases • compensation • within a module • across the profile • original mark is recorded on the transcript (mark is not “raised”; credit is awarded) • exit awards • training for examining board chairs (11th May) • Academic Registry and/or CPO staff attend all examining boards (School Registry Officers and colleagues in Assessment and Awards) • “emergency help” phoneline during the examining board period (extensions: 7030, 6039) • if in doubt, please ask us

  9. Enrolment • popular misconception that this happens in September (only) • continues throughout the year • multiple intakes • non-standard start dates • students want to change from one module to another, and from one programme to another • please keep us informed of proposed start dates • record APL and inform us as part of the enrolment process

  10. Programme approval, monitoring and review • changes via the Academic Quality and Standards Board • the Quality and Standards Unit has regular meetings with Schools to help plan changes • regular deadlines throughout the year, depending on the scale of the proposed change • programme matrices now available on the Web • = “technical cover sheet” • subset of the programme specification, so this is not an ‘extra’ • Evaluation of Academic Programme(s)

  11. Regulations and information • Academic Handbook, including changes log • unfair practice: essential to have good records of encounters with students • transfers to Ordinary route • transfers to named pathways (Latin with Oceanic Studies) • statutory returns • National Student Survey • new student and academic information system [Agresso, aka Unit 4] • forms • statistics

  12. The Web • several shortcuts set up via uwic.ac.uk/ … • /AcademicHandbook • /AHForms • /exams • /enrolment • /graduation • /transcripts • /HEAR • /termdates … … and use the search facility: • statistics • EAP

  13. Some things to remember • Academic Registry Question Time (ARQT): • 9th February: changing a programme or a module • 11th May: the annual regulatory refresher • please cascade information to your module leaders • remember the silent majority of students when dealing with a subset of those students • use the resources on the Web • rely on the information and systems that we have • if in doubt; • or even if you think you know: Ask (preferably before something bad happens)

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