The Human Resources Office New Hire Orientation

1. The Human Resources Office New Hire Orientation Army National Guard Air National Guard Naval Militia State Defense Force The Department of Military and Veteran Affairs Welcome to the Team! Alaska Military Youth Academy Veterans Affairs Division of Homeland Security & Emergency Management

2. Contact Information • Contact Information • Contact List in your folders • Includes website info and other tips • Emergency Procedures • Restrooms

3. HRO Auto Attendant Line 907-428-6578 HRO Website Google HRO Alaska

4. Actions initiated by Employees • Name changes • Work Schedule changes • LWOP/RTD • Resignations • Transfers Actions initiated by Supervisors • Position changes • Promotions • Performance Awards • Reassignments

5. Technician Employment Program • Electronic Official Personnel Folder (eOPF) • Excepted Service Technicians (Dual Status) • Technician Act 1968 • Competitive Service Technicians (Non-Dual Status) • Types of Appointments • Permanent • Indefinite • Temporary Technician

6. Employee Orientation Checklist • Part 1 • Complete with your information. • Part 2 • As we go through the information in your folders, initial each item on the left side of the checklist. • I will initial each item on the right side of the checklist.

7. Oath of Office

8. Conduct & Ethics • Standards of Conduct • Code of Ethics Sign the front cover page of the Standards of Conduct, Code of Ethics and Enlistment /Reenlistment Bonus Statement • Point of Contact • Army: SFC Trevor Hodge (907)428-6416 • Air: MSgt Pauvo (907)551-0238 • Workplace Violence Policy

9. See the Safety & Occupational Health Handout in your folder AKNG Safety Slide

10. Pay & Allowances • Pay Systems and Schedules for the AKNG • The General Schedule (GS) • The Federal Wage Schedule (WG) • COLA • Compensatory Time • Pay periods are Bi-Weekly (80 hours) • Pay Day • Air is every other Friday • Army is every other Thursday • Calendar

11. ARMY USPFO Building 49-140 Financial Services Division – Tech Pay SPC Bryant 428-6123 AIR 176th Finance 17441 Airlifter Drive Room 106 MSgt Robertson; TSgt Glenn 551-0153 Pay & Allowances

12. Leave Program All Employees • Annual Leave • The number of hours earned per pay period is based on Service Computation Date (SCD) • <3 years: 4 hours per period • 3 to <15 years: 6 hours per period • 15 years or more: 8 hours per period • Max carry-over is 240 hours per calendar year • Sick Leave • Accumulated at 4 hours per pay period • No max carry over • Administrative Leave • Not charged to employees for reasons such as: • Jury Duty • Severe weather, floods, or other emergencies • Temporary Employees • Will earn Annual and Sick Leave, but your appointment must extend or be extended beyond 90 days to use their Annual Leave • Permanent/Indefinite Employees • Advance Annual Leave • Can advance what you can be expected to accrue by the end of the leave year • Advance Sick Leave • Can advance up to 240 hours • Military Leave / Absent - US • Authorized 120 hours of military leave per fiscal year • Max carry-over is 240 hours See also HRO Policy Letters 12-04 and 12-05

13. Labor Relations Management • Employees shall have the right to self organization, to form, join, or assist labor organizations, to bargain collectively through representatives of their own choosing, and to engage in other concerted activities for the purpose of collective bargaining or other mutual aid or protection, and shall also have the right to refrain from any or all of such activities except to the extent that such rights may be affected by an agreement requiring membership in a labor organization as a condition of employment as authorized. • The Labor Organization for the Alaska National Guard is the Association of Civilian Technicians, Alaska Chapter, Local #84. The current Labor/Management Agreement is dated 2013-2015. • Union Leadership • Refer to the ACT Officers/Stewards listing in your folder. Bernie Kale, CMSgt, AK ANG Labor Relations Manager (907) 428-6453

14. Weingarten Rights(Bargaining Unit Members) • “Weingarten Rights” is the term that affords bargaining unit employees the right to have a union representative present during "investigative interviews" that the technician feels could lead to disciplinary action or during formal discussions. The term Weingarten is drawn the decision, NLRB v. J. Weingarten, Inc., 420 U.S. 252 (1975). The specific right of federal employees to union assistance during investigative interviews is rooted and spelled out in 5 USC 7114 (a)(2)(B). Available on the HRO Website under Labor Relations Tab

15. Federal Employees Compensation Act (FECA)Office of Workers Compensation Program (OWCP) • Work Injury Benefits for Federal Employees If you sustain injury, which includes occupational disease, damage to medical braces, artificial limbs, or other prosthetic devises, you may be entitled to benefits of the Federal Employees Compensation Act. • What a Federal Employee should do when injured at work. • Report to Supervisor (Electronic Filing) • Obtain Medical Care if needed • File a Written Notice (OWCP Form CA-1 or CA-2) • Obtain Receipt of Notice

16. Performance Management Plan • Trial Period • Permanent employees will normally serve a one year trial period. It’s the initial time period intended to ensure the employee is capable of performing the duties of the job. • The AKNG utilizes the 5-Tier Performance Appraisal Application (PAA) which is accessed through MyBiz/MyWorkplace. • Annual Performance Standards will be established for all employees and must be completed within the first 30 days of employment. • In accordance with Technician Personnel Regulation (TPR) 430, the initial Performance Appraisal is due on the employee’s anniversary month of hire (365 days past date of appointment). All others are due annually on 1 March. • Sustained Superior Performance/Incentive & Suggestion Awards • Quality Step Increase (QSI) • Time Off Awards • On-The-Spot Cash Awards/Cash Awards • Suggestion Awards Mary Gray, SGT, AK ARNG Human Resources Specialist (907) 428-6247

17. Supervisory Employee Folder • Supervisor’s Orientation Checklist • Emergency Notification Information • Keep this document current • NGB Form 904-1 (Orange Paper) • Physical Fitness Program Statement of Understanding & Liability • Must be signed and returned to HRO prior to participation in this program

18. Temp Tech Health BenefitMODIFICATION • NEW Benefit ~ Nov 2014 • Employees expected to work 90 days or more • After submitting the completed SF 2809 • Health Benefits Election Form • Coverage starts next pay period • Your employer contributes to premium

19. Healthcare Plans • Over 11 Healthcare Plans to choose from • Visit OPM.GOV – healthcare plans Alaska

20. TRICARE Reserve Select (TRS) • TRS ELIGIBLITY as based on DEERS enrollment and NOT being ELIGIBLE for FEHB • Google RCPTA to get to benefits website • CAC log-in • Member Info • Dis-enroll Member – select date your FEHB eligible. • TRICARE Reserve Select (TRS) will prorate your monthly payment based on your FEHB Eligibility Start Date

22. Miscellaneous • URLs • Civilian Common Access Card (CAC) • 5 Work Days • My Biz/My Workplace • Slide Show • My Pay (https://mypay.dfas.mil/mypay.aspx) • Leave and Earnings Statement (LES) • Slide Show

23. Questions

24. Conditions of Employment Temporary Appointments Only Initial each item Sign and Date

25. Form I-9 Employment Eligibility Section 1 Only Check One Box Sign

26. OF 306 Declaration for Federal Employment Complete the entire form (front and back) Sign 17b – Appointee’s Signature

27. Statement of Prior Federal Service Complete items 1-3 Mark “No” on item 4 Complete the rest of the form (As applicable) Sign and date Federal Civilian Service Active Duty – Title 10, Basic, AIT, Overseas Must Provide DD214

28. Ethnicity and Race Identification Complete the top portion Answer Questions 1 and 2

29. Self-Identification of Handicap Complete the top portion and enter your handicap code -Use 05 if you have no handicap

30. SF-1152 Designation of Beneficiary Complete Sections A & B For examples of Designations see back of the form Sign and date Section C is completed by two witnesses

31. Equal Employment Opportunity • It’s the National Guard’s policy to provide equal employment opportunity and fair treatment for all Technicians, former Technician, applicant for technician employment, or recipient of NG services, regardless of race, color, religion, gender (including sexual harassment), national origin, or physical or mental handicap. • Discrimination and reprisal for participating in the complaint process will not be condoned. • Diversity Management: is an organizational culture that accepts and values human differences and similarities and positive contribution it can bring to the organization. • Our goal is to become Diversity Champions by providing an environment where under- represented members of the community want to join the Guard. • All Army and Air Guard members will treat each other with equality, dignity, and respect. As individuals in a military environment, all members will rely on each others’ strengths to build their potential, foster unit cohesiveness and improve mission readiness. • EEO Policy (TAG Policy Letter 13-01) • Form Turn In • No Fear Act & Harassment in the Workplace Video Vacant State Equal Employment Manager (907) 428-6466

32. Last Form Orientation Survey • Please take the time to help better the Orientation! • Any feed back is welcome, good, bad, or indifferent! • Thank you for your time!

33. Remember!!! • Please see your prospective pay office to complete pay information; this will establish your pay so there are no delays. • Temporary technicians expected to be on for 90 days + receive benefits eligible for FEHB • Permanent/Indefinite DOreceive benefits and will have a SEPARATE in-depth briefing this Wednesday @0900. Meet in D-209. Bring folders with you to this briefing. • Leave hours are calculated based on previous Federal Technician appointments and Title 10 Active Duty time only (Title 10 Orders, deployments, basic training, AIT/Tech School, Active Duty schools etc…)Please send any DD 214s and orders that apply. • Permanent/Indefinite GS employees will receive their 1st Within Grade Increase 1 yearfrom start date. • WG Permanent/Indefinite & Temporary employees will receive their 1st Within Grade Increase in 6 months. May be sooner based on if past technician time is within 52 weeks (1 year).

34. Benefits Briefing • Employee Benefits Information System (EBIS) • Federal Employees Group Life Insurance (FEGLI) • Federal Employees Health Benefits (FEHB) • Federal Employees Dental & Vision Insurance Program (FEDVIP) • Flexible Spending Account (FSA) • Federal Long Term Care Insurance Program (FLTCIP) • Thrift Savings Plan (TSP) • Federal Employees Retirement System (FERS) • Military Deposits

35. Employee Benefits Information System (EBIS) • EBIS is a web based application that allows you to access general and personal benefits information and to conduct electronic transactions to start or change most of your federal benefits to include FEGLI, FEHB, and TSP.

36. Federal Employees Group Life Insurance (FEGLI) • FEGLI provides group term life insurance and as such, it does not build up any cash value or paid-up value • Automatic enrollment in Basic Life • Basic Life Insurance is equal to your annual basic pay plus $2,000 • If Basic coverage is not wanted, you must sign the SF-2817 (enrollment/waiver form) • If submitted today, it will be effective on your date of hire • You can waive coverage at any time • Qualifying Life Event • 12 Months from date of waiver • Requires satisfactory medical information (at you own expense) • Subject to OFEGLI approval • No Annual Open Season

37. Federal Employees Group Life Insurance (FEGLI) • You have 60 days from your date of hire to sign up for any Optional Life Insurance • Option A - Standard is equal to $10,000 • Option B - Additional is equal to an amount from 1 to 5 times your annual basic pay • Option C - Family provides coverage for your spouse and eligible dependent children • Cost for FEGLI • The Government pay for 1/3 of the cost for Basic Life Insurance • You will bare the full cost for any Optional Life Insurance • FEGLI Booklet - Insurance Worksheet • SF 2823 (Designation of Beneficiary)

38. Federal EmployeesHealth Benefits Program (FEHB) • Eligibility • All Permanent and Indefinite Employees are eligible on their date of hire • Temporary Technicians are not eligible until they complete one year of current continuous employment • Enrollment • To enroll you must submit an SF-2809, within 60 days from date of hire • Enrollment will be made effective the next beginning Pay Period after you submit the SF-2809 • Qualifying Life Events • Open Season • Effective Date • Cost • The Government pays up to 75% of your premiums (Perm and Indef) • Temporary Technicians will bare 100% of the cost plus a 2% Admin Fee • Premium Conversion is a “Pre-Tax” arrangement under which part of your salary that pays for FEHB will be non-taxable. • Fact Sheet and Booklet www.opm.gov/insure/health

39. Federal EmployeesDental and Vision Insurance Program (FEDVIP) • President George W. Bush signed The Federal Employee Dental and Vision Benefits Enhancement Act of 2004 into law on December 23, 2004. The Act authorizes OPM to establish arrangements under which supplemental dental and vision benefits are made available to Federal and U.S. Postal Service employees, retirees, and their eligible family members, and the law gives OPM broad contracting authority to leverage the purchasing power of Federal enrollees to provide comprehensive benefits with competitive premiums.

40. How Do I Enroll in FEDVIP? • New employees have 60 days to enroll from date of hire • Open Season • Same as FEHB • Qualifying Life Event • Enrollment for FEDVIP is not handled by HRO! • You can enroll in FEDVIP either online at www.benefeds.com or by phone at 1-877-888-3337. • You can also receive additional information on available Dental and Vision carriers at www.benefeds.com.

41. Flexible Spending Accounts (FSA) • A Flexible Spending Account or FSA, is an employee benefit program that allows you to set aside money, on a pre-tax basis, for certain health care and dependent care expenses. • Two ways to save with an FSA • A Health Care FSA (HCFSA) is used to pay for eligible health care expenses that are not covered under your insurance plan, such as co-payments and over-the-counter medicines, such as Tylenol and Sudafed. • A Dependent Care FSA (DCFSA) is used to pay for childcare or adult dependent care expenses that are necessary to allow you and your spouse, if married, to work, look for work or attend school full-time.

42. Flexible Spending Accounts (FSA) • Who is eligible? • FSA works with Federal Employees Health Benefits (FEHB). Any Federal employee that is eligible for FEHB is eligible for FSA. • How do I enroll? • A newly hired employee desiring to participate in FSAFEDS, you must enroll within 60 days from your date of hire. • For more information on FSAFEDS and to enroll visit www.fsafeds.com. • Simply click “Enroll” under the quick links • FSA Fact Sheet

43. Federal Long Term CareInsurance Program (FLTCIP) • Who is Eligible to Apply? • IAW the Long-Term Care Security Act of 2000 approximately 20 million people are eligible to apply for this insurance: • Included in this eligibility are National Guard Federal Technician employees. • Qualified Relatives - including your current spouse, adult children, parents, parent-in-laws and step-parents. • FLTCIP Fact Sheet • Benefits Review Sheet • http://www.opm.gov/insure/ltc

44. Thrift Savings Plan (TSP) • TSP-1 Election Form • Automatic Enrollment of 3% • You can change your elections at any time • Election will be effective the next beginning Pay Period • Tax-Deferred Contributions • Agency 1% Automatic Contribution • Base Pay • Agency Matching • First 3% is matched dollar for dollar • Next 2% is matched .50 cents for each dollar • Contributions are subject to the IRS limit • Changes Annually • TSP-3 (Designation of Beneficiary) • Send to TSP after 1 Month • TSP Fact Sheet www.tsp.gov

45. Retirement Program • Most Technicians are covered by the Federal Employees Retirement System (FERS) • If your appointment is covered by FERS, you will automatically be enrolled • FERS is a three-tiered retirement plan • Basic Benefit Plan • Vesting time • Thrift Savings Plan • Social Security Benefits • SF-3102 (Designation of Beneficiary) • FERS Handbook

46. Military Deposit Service Buy Back • All Honorable Active Duty Military service is potentially creditable • To receive credit for civilian retirement purposes you must make a “deposit” • Current deposit rate is 3% of your Military base pay • Complete the Military Buy Back Package • No interest is charged if the deposit is made prior to your third anniversary date in a retirement covered CSRS or FERS position • You will provide HRO with a copy of the DFAS receipt after deposit is completed • Military deposits must be paid prior to separation or retirement from the Federal Service

47. ? Questions

48. Forms SF-3102 FERS Designation of Beneficiary • Complete Sections A & B • For examples of Designations see back of the form • Section C is completed by two witnesses

49. Forms SF-2817 FEGLI Election Form (EBIS) • 60 Days to Complete • Print the Form! SF-2823 FEGLI Designation of Beneficiary • Complete this form only if you elected coverage (Even Basic) • Complete Sections A, B & C • Section D is completed by two witnesses

50. Forms SF-2809 FEHB Election Form (EBIS) • 60 Days to Complete • Print the Form!