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Enhancing Your Communications with Adobe Acrobat 8.0

Enhancing Your Communications with Adobe Acrobat 8.0. What is a .PDF?. . PDF = Portable Document Format. Use Adobe Acrobat 8.0 for ~. Providing a common interface for opening documents sourced in a wide range of applications Collaborating with others in creating and modifying documents

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Enhancing Your Communications with Adobe Acrobat 8.0

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  1. Enhancing Your Communications with Adobe Acrobat 8.0

  2. What is a .PDF? .PDF = Portable Document Format

  3. Use Adobe Acrobat 8.0 for ~ • Providing a common interface for opening documents sourced in a wide range of applications • Collaborating with others in creating and modifying documents • Organizing (Packaging) documents into groups • Combining pages from different files • Creating interactive forms

  4. OBJECTIVES • Attain a basic understanding of the possibilities offered by Acrobat 8.0 • Understand 6 ways a PDF can be created • Use Acrobat to: • Skillfully view and navigate a PDF document • Edit and manipulate PDF files, including combining and packaging • Collaborate with others using the review and commenting features of 8.0

  5. THE WORK AREA • Tool Bar Well • Task Bar • File Bar • Page Navigation Bar • Select & Zoom Bar • Page Display Bar

  6. THE WORK AREA • Navigation Pane • Panels & Options • Document Pane

  7. VIEWING & NAVIGATING IN ACROBAT • Page Navigation Toolbar • Select & Zoom Toolbar • The Page Display Toolbar • Initial View Try-It 1: Open BioBlast and utilize the tools on each of the toolbars Try-It 1a: Set magnification of your Initial View

  8. OPENING PDFs • File>Open • File>History submenu • File>Organizer menu • Organizer Toolbar Button Try-It 2: Use Organizer to open BioBlast

  9. CREATING PDFs • PDF Maker (from Office applications) • Distiller (printing from other applications) Try-It 3: Create a pdf using PDF Maker; File: Scanning Instructions in Word Try-It 4: Create a pdf using Distiller; File: Scanning Instructions in Word

  10. CREATING PDFs • Converting to PDF (from within Acrobat) • From File • From Multiple Files • From Webpage • From Clipboard Image • From blank page

  11. CREATING PDFS • Try-It 5: Create a pdf from file; File: Policies Manual • Try-It 6: Create a pdf from multiple files; Files: Trouble Report & Bioblast • Try-It 7: Create a pdf from clipboard Image: File: Bioblast • Try-It 8: Create a pdf from the Biomedical Library website: biomed.ucsd.edu • Try-It 9: Create a pdf from a blank page

  12. MODIFYING PDF FILES Modifying Pages • Inserting pages • Removing Pages • Extracting Pages • Reordering Pages Try-It 10: Edit a PDF file using the above functions: File: Package.pdf

  13. MODIFYING PDF FILES Editing Text • The Touchup Text Tool Try-It 11: Edit text in a pdf file using the Touchup Text tool; File: BioBlast

  14. MODIFYING PDF FILES Editing Graphics Using the Touch-Up Objects Tool Try-It 12: Edit graphics in a pdf file using advanced editing tools; File: BioBlast

  15. COMBINING FILES Into Packages • Combining PDF files into a package • Adding files to a package • Navigating your PDF package • Sorting PDF files in PDF packages • Searching PDF packages • Printing PDF packages

  16. COMBINING FILES Into Packages • Try-It 13: Combine files into a PDF package • Files: Scanning Instructions Bioblast Trouble Report

  17. COMBINING FILES Into Packages Try-It 14: Edit the packaged files you combined in the previous Try-It, performing the following functions: • Adding files to a PDF package • Sorting PDF files in PDF packages • Searching PDF packages • Printing PDF packages • File: • Package.pdf

  18. WORKING WITH THE NAVIGATION PANE • Bookmarks • Attachments Try-It 15: Create 2 Bookmarks using the Bookmark function in the Navigation Pane; File: Bioblast Try-It 16: Create an attachment using the Navigation function; File: BioBlast & Trouble Report

  19. REVIEWING & COMMENTING • Comments & markup tool bar • Summary of comments • Send for Review Try-It 15: Try out the various functions on the Comments & Markup tool bar: Finish by sending file to your email address.

  20. OPTIMIZING FOR PRINTING • Choose Document> File Size • Select Version compatibility and click OK Try-It 16: Reduce the size of a file using the “Reduce File” function: File: Bioblast. Save as Bioblast-a

  21. CREATING FORMS • Adobe Live Cycle Creator • Creating a form from a template • Compiling results Try-It 17: Create a form using one of the available templates. Try-It 17a: Create a pdf interactive form from an existing form.

  22. Review Questions and Comments

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