User Training

1. User Training Renewed focus on the issue of user safety and training • Recent instances have highlighted the need for Users to have job specific safety training. • Like every employee, every user working on site >30 calendar days in a year will need a job specific Individual Training Needs Assessment (ITNA). • Currently, “generic” ITNAs are generated for Users, but this is not enough. • Experiment or job specific ITNAs will help to ensure that users receive the training commensurate with the hazards in their work environment. • Completing an ITNA also ensures that the User will get notification when training is available.

2. User Training Who will do the ITNA for Users? • We explored the possibility of assigning this task to spokespersons, but given the size of some experiments and the need to know the ITNA process, we concluded this approach wouldn’t work. • This prompted the need to identify Points Of Contact (POC) for Users. • D/S/C Heads have been asked to identify appropriate persons to be the Point of Contact and part of that responsibility includes completing the ITNA. • Following the identification of employees to serve as Points of Contact (POCs), Experiment specific ITNAs will be generated with the help of the ESH Section. • ITNAs will then be assigned to Users by experiment name/number and training plans will be developed. • That means users’ safety training will be expanding over the next few months.

3. Points of Contact (POCs) What are the responsibilities of a Point of Contact? • Maintain familiarity with assigned users, their tasks and potential hazards. • Be present on site with sufficient frequency to maintain that familiarity. • Help to develop the Individual Training Needs Assessment (ITNA) for the experiment so that it can be assigned to each user on that experiment. • Update the ITNA when the user is expected to encounter new hazards. • Assure that users assigned take required training, including New Employee Orientation. • Serve as Point of Contact for emergency situations and investigations.

4. Points of Contact (POCs) What are the responsibilities of a Point of Contact (con’t)? • Interact with assigned users to assure that users possess all tools, including Personal Protective Equipment, to perform assigned tasks. • Encourage reporting of ES&H concerns by those under their supervision.  Immediately take action to address those concerns. • Ensure that assigned users report occupationally incurred injuries and illnesses to the Fermilab Medical Department at the first opportunity. • Assure incidents are investigated.  Contact D/S Senior Safety Officer for assistance.  Assure all reasonable actions to prevent their recurrence. • Provide for a designated backup during significant periods of absence from the Laboratory.