Introduction The Liverpool Admissions Process Equality and Diversity

1. Information and Advice for InterviewersMultiple Mini InterviewsLiverpool Medical School – January/February 2019 • Introduction • The Liverpool Admissions Process • Equality and Diversity • Interviewing Applicants by MMI • Thank you for offering to be one of • our interviewers • Your support is greatly appreciated. • Please inform us if you know anyone • who is to be interviewed during the MMI period • Please do not share the contents of the MMI • with any third party

2. Introduction Places available at Liverpool for 2019 entry: A100 ( 5 year programme ) – 280 Home/EU students 23 internationals A101 ( 4 year graduate programme) – 29 Home/EU students Following the publication of the Selecting for Excellence Report from the Medical Schools’ Council ( November 2014 ) the admissions process has been modified to include the following recommendations. The use of admissions tests Removal of personal statement Introduction of structured interviews – MMIs

3. The Liverpool Selection Process for ( A100/A101) • Stage 1: Academic potential: GCSE points score/ A Levels , etc • Stage 2: Competitive admission test. GAMSAT for graduates; UKCAT for non-graduates • Stage 3: Multiple Mini Interview: • Offers are usually made based on the ranking of the students at interview. • Thus the interviewer has an important role to play in offer making .

4. Selection Process • • Subject of scrutiny • • Debate • • Challenge by the public and media • Higher Education Institutions • Fairly • Effectively • Without Discrimination

5. Protected Characteristics (Equality Groups) • Age • Disability • Gender Reassignment • Pregnancy & Maternity • Marriage & Civil Partnership • Race • Religion or belief • Sex • Sexual Orientation

6. Equality and Diversity • All candidates should be treated in a fair, objective, professional and consistent manner • Selection decisions are based on objective, relevant and fair criteria • All decisions can be justified • Interviewers should be careful not to ‘test out’ some candidates more rigorously than others on account of personal feelings or prejudices • Interviewers should be aware of their own biases and possible unconscious biases

7. Fitness to Practise Issues Candidates assessed for: Criminal offences Independent of selection process Transmittable infectious diseases Independent of selection process Disabilities and illness Independent of selection process

8. What to expect in the MMI • Please report at the entrance to the CRYPT HALL which is found on Brownlow Hill. Next to the Crypt Hall you will note Liverpool University’s Foundation Building which is clearly signposted and there is a Tesco nearby http://www.liv.ac.uk/maps/ There are stairs leading up to the Crypt. • There is a pay car park available underneath the Cathedral and the car park is a 3 minute walk away from the Brownlow Hill entrance. www.liverpoolmetrocathedral.org.uk/visit-us/travel-directions-to-the-cathedral/Parking is also available either in the Visitors parking which is situated in Brownlow Street (grid ref C9/C10 on campus map at http://www.liv.ac.uk/files/docs/maps/liverpool-university-campus-map.pdf.) or Q Park  Prescot Street, opposite the Royal Hospital (http://www.q-park.co.uk/parking/liverpool/q-park-royal-liverpool).  Parking charges will be reimbursed on production of a receipt. • Interviews will take place: January 28thto 1st February • February 4thto 8th • February 11thto 15th • Interviewers are asked to commit to interviewing for the full morning, afternoon or all day. In the first two weeks of interview there are 6 sessions per day with 5Circuits per session (see schematic on next slide). In the final week we will run 4 circuits, Three sessions will run in the morning and three in the afternoon. There are approximately 10 minutes between each session. • Arrival times for interviewers: AM session is 9.00 am ( Start time 9.45 am) • PM session is 1.30 pm ( Start time 2.15 pm) • If you have a problem on the day please contact us on the following mobile number between the hours of 8.45 am and 5.30 pm. Mobile number 07900364220 • Alternatively contact mbchbint@liv.ac.uk • Applicants will not be allowed mobile phones/smart watches in the MMI –please report to us any deviations from this and make sure that your own phones are set to silent. Basically phones/pagers should not disturb the interview in any way. • Lunch will be provided!

9. Multiple Mini Interviews 1 2 3 4 5 6 7 Circuit 2 1 2 Circuit 1 3 45 Interviewer Registration 1 2 3 4 5 6 7 Circuit 3 Control Station Interviewer rest area 1 2 3 4 5 6 7 1 2 3 4 5 6 7 7 6 Circuit 5 Circuit 4 Interviewer entrance/exit Candidate exit Candidate Briefing Area Candidate entrance Candidate Reception Area Candidate Debrief Area Candidate Waiting Area Exit – Brownlow Hill

10. What to Expect • 7 stations: 6 discussion, 1preparation • 1. Personal statement/ core values & attributes • 2. Team-work • 3. Ethics preparation • 4. Ethics discussion • 5. Personal Statement/ Learning from Work experience/caring contribution • 6. Healthcare awareness and insight • 7. Healthcare dilemma

11. An example of iPAD mark sheet Poor Poor Question 1 xxxxxxxxxxxxxxxxxxxxxxxxxxxxx Satisfactory Satisfactory Good Good Very Good Very Good Excellent Excellent Question 2 xxxxxxxxxxxxxxxxxxxxxxxxxxxxx Question. If you have serious concerns about the suitability of this applicant for a place on Liverpool’s medicine programme-please outline below Question. If you have marked either of the applicant’s question as poor –please outline why. Question. Interviewer feedback for applicant-please outline below Question. Interviewer notes? – Type here. This is not applicant feedback Save

12. An example of a possible mark sheet Question 1 xxxxxxxxxxxxxxxxxxxxxxxxxxxxx Question 2 xxxxxxxxxxxxxxxxxxxxxxxxxxxxx Based on the answers to both these questions, please place an ‘X’ in the box that represents most closely the applicant’s overall performance.

13. Possible Descriptors Poor: Difficult to understand or difficult to engage in conversation: OR overbearing, over-talkative, very reserved, and unable to pick up non-verbal cues. Little/no depth to discussion. Satisfactory: Appears to communicate well in English. Communicates adequately, but some weakness in either receptive or expressive communication that could relate to nervousness. Some depth to discussion. Good: Appears to communicate well in English. Initially reserved or nervous, but increases in confidence during interview. Variable depth to discussion. Very Good: Appears to communicate well in English. Expressive and receptive communication skills demonstrated, and establishes good rapport. Good level of depth throughout discussion. Excellent: Communicates well in English. Demonstrates excellent expressive and receptive communication skills. Establishes an excellent rapport. Excellent level of depth throughout discussion

14. Things ‘to do’ in the interview • Greet the applicant with a smile and a request their photo -identification • Check for correct applicant and open the correct mark sheet • Conduct the interview as stated in the instructions – questions should be • asked as written and follow up should be as indicated. Prompting is • allowed but note the marking descriptors take this into account • Keep the station to time – clocks will be in each station and timing for the • station has been discussed • Maintain appropriate eye contact and appear interested in the discussion • Be courteous, respectful and culturally aware • Avoid making assumptions, presumptions or stereotyping individuals • Use Active Listening • Avoid the barriers to listening • Listen to WHAT is said and not always to the WAY it is said. • Be aware that some applicants may need more thinking time than others and that hesitating or being shy does not necessarily mean poor communication skills.

15. Active Listening • Hearing what’s said • Interpreting the message • Evaluating the message • Responding to the message • ‘Whole body’ listening • Controlling emotional triggers

16. Barriers to listening • Mind-reading • Comparing • Rehearsing • Filtering • Judging • Dreaming • Identifying • Advising

17. Things ‘not to do’ in the interview. • Stray from the stated questions • Mark to your own criteria • Discuss - the academic qualifications of the candidate the other UCAS choices of the candidate anything that draws attention to social class, race, religion or sex personal questions about a candidate’s family arrangement, childcare arrangement, etc • Tell jokes • Imply a good or a bad performance in the station. • Discussion of disability with an applicant who is obviously disabled and who has brought their own situation into the discussion. Keep the discussion focussed to the questions stated. Do not put the applicant out of the station before the time is up.

18. The Medical School’s Council ( MSC ) has developed an assessor training tool which is now live. This tool has been designed to enhance the skills of those who are conducting multiple mini-interviews (MMIs) and panel interviews for selection to Medical Schools across the United Kingdom. • The tool comprises three modules, which you may find useful: • Module 1 outlines considerations in relation to the design and evaluation of MMIs and is probably more relevant to the admissions team. • Modules 2 and 3 focus on the development of assessor skills, outlining recommendations to encourage objective assessment and providing the opportunity for assessors to practice assessing. These modules are therefore relevant for all individuals. • The link for the tools is http://www.mscassessortrainingtool.co.uk/mscassessortrainingtool/ • If you wish to access the site you will need to register and will require the passcode rs76$1

19. Thank you for offering to interview for us and for reading thispresentation. Your support for Liverpool Medical School is greatly appreciated.