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Welcome to Quarters Management Information System QMIS Training

Quarters Program DOI, National Business Center, Denver. Doug Pokorney, Quarters Rental Program ManagerPhone: 303-969-5050E-mail: Doug_B_Pokorney@nbc.gov Laura Walters, Quarters Program SpecialistQMIS Help Desk Phone: 303-969-5696E-mail: Laura_A_Walters@nbc.govLinda Killoran, IT Specialist

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Welcome to Quarters Management Information System QMIS Training

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    1. Welcome to Quarters Management Information System (QMIS) Training Doug Pokorney, Quarters Program Manager Laura Walters, Quarters Program Specialist 2011 QMIS WebEx Training

    2. Quarters Program DOI, National Business Center, Denver Doug Pokorney, Quarters Rental Program Manager Phone: 303-969-5050 E-mail: Doug_B_Pokorney@nbc.gov Laura Walters, Quarters Program Specialist QMIS Help Desk Phone: 303-969-5696 E-mail: Laura_A_Walters@nbc.gov Linda Killoran, IT Specialist & QMIS Programmer

    3. QMIS Website http://www.nbc.gov/supportservices/quarter.html 2011 QMIS Software Regional Rental Survey Reports 2011 CPI (Consumer Price Index) Memo 2011 Training Schedule iQMIS Project Government Housing Inventory Form & Instructions Federal Tenant Brochure

    4. QMIS Training Agenda Regulations and Policy Private Rental Market Surveys and Reports Components of the Rent Formula Using QMIS

    5. Regulations and Policy OMB Circular A-45, “Rental & Construction of Government Quarters,” revised Oct 1993 http://www.whitehouse.gov/omb/circulars/a045/a045.html Your Agency’s Additional Policy DOI Housing Management Handbook (400 DM Chapter 3), revised April 2008 http://www.doi.gov/pam/property.html

    6. OMB Circular A-45 Major Points Applies to all federal housing in the U.S. and its territories. Rents are set: to provide a “reasonable value to the employee” at levels equal to those prevailing for comparable private housing in the same area or… what an employee would pay for comparable housing in the open market so as to not to provide a housing subsidy, serve as an inducement in the recruitment or retention of employees, or encourage occupancy of existing government housing

    7. OMB Circular A-45 Major Points Nearest Established Community (NEC) Community closest to the government quarters, AND Population of 1,500 (5,000 in Alaska), as of last U.S. Census, AND A doctor and dentist available on a non-emergency basis to the general public (part-time and transient doctors qualify), AND A private rental market available to the general public

    8. QMIS Survey Regions

    9. Private Rental Market Survey Schedule 2010: Idaho/Montana IM, Colorado/Utah/Wyoming CU, Alaska AK, Plains PL (effective 3/2011) 2011: Arizona/Nevada AN, Oregon/Washington OR, North Central NC, Northeast NE (effective 3/2012) 2012: Southeast SE, Mid-South MS, New Mexico NM (effective 3/2013) 2013: California CL, Hawaii HI, Caribbean CB (effective 3/2014) etc…

    10. Rent Formula = Monthly Base Rental Rate (MBRR) – Survey Report + Consumer Price Index (CPI) – CPI Memo = CPI Adjusted MBRR – Administrative Adjustments + Utilities – CPI Memo + Appliances/Services/Furnishings – CPI Memo = Net Rent

    11. Monthly Base Rental Rate (MBRR) Table 3B - NM Survey Report

    12. Consumer Price Index (CPI) = Inflation Annual inflation is required by A-45, effective the first pay period in March From Bureau of Labor Statistics data CPI adjustments are made to Base Rent each utility, appliance, furnishing and service

    13. Rent Formula = Monthly Base Rental Rate (MBRR) – Survey Report + Consumer Price Index (CPI) – CPI Memo = CPI Adjusted MBRR – Administrative Adjustments + Utilities – CPI Memo + Appliances/Services/Furnishings – CPI Memo = Net Rent

    14. Administrative Adjustments

    15. Administrative Adjustments

    16. Rent Formula = Monthly Base Rental Rate (MBRR) – Survey Report + Consumer Price Index (CPI) – CPI Memo = CPI Adjusted MBRR – Administrative Adjustments + Utilities – CPI Memo + Appliances/Services/Furnishings – CPI Memo = Net Rent

    17. Using QMIS

    18. Distributing Rents

    19. Educating Your Tenants

    20. Sending Data Once A Year Your “Send.cab” file is e-mailed to a Regional or National Housing Manager in April

    21. Questions?

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