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Renovate and Rejuvenate: Surviving a multi-phase building renovation

Renovate and Rejuvenate: Surviving a multi-phase building renovation. Augusta County Library began in 1977 in a former barracks building at the Woodrow Wilson Rehabilitation Center complex.

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Renovate and Rejuvenate: Surviving a multi-phase building renovation

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  1. Renovate and Rejuvenate:Surviving a multi-phase building renovation

  2. Augusta County Library began in 1977 in a former barracks building at the Woodrow Wilson Rehabilitation Center complex.

  3. In 1983 the former Fishersville Elementary School (built in 1934) was renovated to become the new home of the library

  4. 24 years later, in 2007, the first stage of a two-phase major overhaul of the building began with Phase I – the Children’s Wing.

  5. Seven months and 4,000 additional square feet later, the new Children’s Wing was open for business.

  6. With Phase I complete the contrast between the old and new parts of the library were extreme. Coupled with significant building issues (outdated HVAC, ancient boiler, carpeting over 25 years old, exposed asbestos tile, sinking floors) the library needed Phase II.

  7. With money from our capital account and funds from a planning development rights project the job was put out for bid. The slowing economy meant a lower bid, allowing us to start Phase II in October, 2009.

  8. The snow-heavy winter of 2010 along with unexpected discoveries during construction caused numerous delays. The nine-month project ultimately took fourteen. Noise, dust, and three stages later the project was finally completed in December, 2010.

  9. How did we find funding during a recession?

  10. It was the “perfect storm” of preparation, planning, and political support

  11. Preparation: • Reputation of friendliness • Children’s services • Friends of the Library and volunteers • Media relations • Political champions • Documentation: a) structural problems b) statistics • Patron advocates

  12. Planning: • 2001 Capital Improvement Plan (CIP) • 2003 Planning begins • 2005 Master Plan approved • 2006 Request for Proposal, Phase I (Children’s Wing) • 2007 Groundbreaking for Phase I • 2008 Phase II approved • 2009 Groundbreaking for Phase II • 2010 Final move

  13. Political Support: • What does your community value? • Chairman of Library Board of Trustees • Board of Supervisors • County Administration

  14. Funding Sources: Phase I: • CIP ($770,103) • CIP for bookmobile and branch library($134,335) • Phase II account ($120,639) = $1,160,602 Phase II: • Initial cost estimate of $2,432,074; Winning bid $1,267,099 – 55% lower. Funded from a planning development rights project and depreciation accounts

  15. How do you survive?

  16. RenovationRelations Tips for Dealing With: Staff Patrons

  17. Communication, Communication, Communication! • Staff meetings and brief morning meetings • Allow staff to ask questions and vent • Be positive!

  18. Keep Up Staff Moral • Listen! Listen! Listen! • Chocolate, Chocolate, Chocolate! • Recognize special staff effort • Food from volunteers and Friends • Ear plugs for the staff • “Behind the scenes” tours of progress • Staff input

  19. Keep the Public Informed Get the Word out: • Groundbreaking • Librarywebsite • Outsidesigns • Tabledisplays

  20. Building Usage Meeting rooms School groups

  21. Use Humor!!!! • Laugh and share inspiring messages • Be flexible • Keep your eye on the “bigger picture “

  22. Working with Architects and Construction Crews

  23. Identify a library liaison

  24. Make friends (especially with the construction site supervisor)! • Be flexible • Work together to find ways to save money

  25. Get a full set of blueprints prior to the beginning of construction to review: Locations of light switches Locations and quantities of electrical outlets and data ports

  26. Review color scheme and flooring details… …and the height of window sills Confirm all vents, diffusers, etc. are installed in their proper locations as the job progresses

  27. Restroom fixtures style and quantity And make furnishing choices early to allow for changes in outlet/port locations

  28. Have biweekly construction meetings • Monitor change orders and RFIs

  29. Final Words of Advice: Don’t let the architects design your check-out desk unless they are experienced with libraries Ask for what you want, and don’t be afraid to push for what’s important to you! Find a moving company with library experience to move your books, but supervise them.

  30. Presenters: Diantha McCauley, Directordiantha@augustacountylibrary.org Debbie Sweeney, Assistant Directordsweeney98@augustacountylibrary.org Tammy Coulter, Librarian II - Youth Services tcoulter@augustacountylibrary.org 540-885-3961

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