Engaging Contractors in the Environmental Management System (EMS)

1. Engaging Contractors in the Environmental Management System (EMS) Department of Energy EMS Workshop: Implementation, Lessons Learned, and Best Practices March 8-9, 2005

2. NASA Strategic Plan NASA Vision To improve life here, To extend life to there, To find life beyond. NASA Mission To understand and protect our home planet, To explore the universe and search for life, To inspire the next generation of explorers …as only NASA can. Slide # 2

3. NASA Strategic Plan • Ensure that all of its activities are based on sound planning and management practices. • Implementing Strategy 4 – Ensure that all NASA work environments, on Earth and in space, are safe, healthy, environmentally sound, and secure. • To that end, NASA will pursue following objectives: Slide # 3

4. Objectives • Prevent injuries from occurring during the course of NASA activities. • Remove security threats to NASA people, facilities and information. • Protect NASA’s physical assets. • Eliminate incidence of occupational health problems. • Eliminate environmental incidents, toxic chemical use, hazardous waste and environmental liability. Slide # 4

5. NASA Centers Slide # 5

6. Kennedy Space Center • Center Population • 1,800 NASA Civil Service Employees • 12,200 Contract Employees • Center Size • 140,000 Acres • Most of which is a Wildlife Refuge Slide # 6

7. Kennedy Space Center • Contracts • Joint Base Operations and Support Contract • Space Flight Operations Contract • Checkout, Assembly and Payload Processing Services • University-Affiliated Spaceport Technology Development Contract • Life Sciences Services Contract • Visitors’ Center Slide # 7

8. Existing Contract Management • Compliance Inspections by Environmental Program Branch • Performance Reviews by Program Management • Quality Management System Assessments Slide # 8

9. EMS Scope & Criteria EMS Scope • “All NASA - KSC Operations including those managed by our KSC Partners” EMS Criteria • Conformance to NPR 8553.1, NASA EMS which conforms to ISO 14001:1996 EMS Standard Slide # 9

10. ISO 14001:2004 Changes • Environmental policy is communicated to all persons working for or on behalf of the organization • Environmental aspects from the activities, products and services and those that it can control and those that it can influence • Any person working for or on behalf of the organization are competent and aware of the EMS elements Slide # 10

11. Critical Contractor Criteria • The contractor should be doing at least $X worth of business annually. • The contractor is a “niche” contractor for critical services. • The contractor is responsible for a key component on a critical program. • Any critical contractor that has the potential to cause a business interruption. Slide # 11

12. EMS Contract Barriers • An EMS was not required in the Contracts • Contract funding did not include EMS activities • Contractor EMSs varied from ISO 14001 certification to very basic compliance management systems • Control of the EMS was maintained by the Environmental Program Branch • Many subcontractors under the six contacts Slide # 12

13. EMS Contract Management • Environmental Policy was sent to all contractor employees • Contract Representatives were members of the Core Implementation Team • Aspects were identified within each Contract • High Priority (Significant) Aspects, Objectives and Targets were communicated to the Contract Representatives • Legal Requirements managed by NASA and supported by Contractors Slide # 13

14. EMS Contract Management • Work Groups, focusing on EMS Objectives, Targets and Programs, have Contract Representative members • EMS Roles and Responsibilities established for all personnel to include Contractors • Environmental Training conducted by one contractor and available to all • EMS performance reported to Environmental Council comprised of NASA Directors and Heads of Contractor Operations • Management Review conducted by Council Slide # 14

15. EMS Contract Management • Emergency Response managed by one contractor and available to all • EMS Contract Assessments performed • Implementation Team Auditors • NASA Auditor Trainees • Opportunities for Improvement are written versus nonconformances • On-going EMS Audit Program implemented • Web-based EMS Database and all EMS documents accessible to NASA personnel and Contract Representatives Slide # 15

16. EMS Contract Management New Requirement in NPR 8553.1A NASA EMS • Incorporate a requirement for implementing an EMS, if determined appropriate, into the contract no later than the time of the next recompetition of the contract. The requirement shall, at a minimum, be for an EMS that satisfies the EMS-related requirements of Executive Order 13148 (and applicable Federal Acquisitions Regulations). Slide # 16

17. EMS Contract Results • EMS is fully implemented in accordance with NPR 8553.1 and ISO 14001 • Contractors are accepting NASA Objectives and Targets as their own where appropriate • Contractors support the NASA EMS • Contractors are all working to improve their own EMSs Slide # 17

18. Questionsor Comments Chris L. Spire (561) 792-2655 cspire@adelphia.net