Student Services Managers

1. Student Services Managers Wednesday, September 11, 2019

2. AGENDA • February 12, 2020 Agenda Topics • Fall 2020 Scheduling Reminders and Formstack Updates George Health and Jacki Hatcher • Infoporte Training/Demo Dylan Muckerman • Updates from the Office of Undergraduate Curricula • IDEAs in Action General Education • Curriculum Deadlines • CIM Courses and CIM Programs • Student Evaluations of Teaching (SET) • Student Services Managers

3. February Meeting: Topics • Text • Student Services Managers

4. Student services managers Online Syllabus Manager (OSM), College only Missing syllabi AAAD, APS, BMME, CHEM, COMM, COMP, ECON, E3P, EXSS, HIST, Honors, LING, MASC, MUSC, PSYC, RELI, ROMS, WGST. 100% complete! AMST, AERO, ANTH, ART, ASIA, BIOL, CLAS, DRAM, ECL, EURO, GEOG, GEOL, GLBL, GSLL, LTAM, MILS, MATH, NAVS, PHIL, PHYS, PLAN, PLCY, POLI, PWAD, SOCI, STOR. Use the Email Faculty Tool https://osm.oasis.unc.edu/osm/mail/emailFaculty 95.6% complete Missing 113 syllabi.

5. First-Year Seminars • Spring 2020 Scheduling Reminders • FYS should be scheduled using a standard time slot and meet at least twice a week. • FYS should be scheduled with an enrollment cap of 24 unless the instructor has requested and been granted permission to set a lower cap (Associate Dean = hsiaoll@email.unc.edu). • FYS should not have a waitlist. • FYS should not have an instructor or department consent requirement. • If you make changes to an FYS after October 1, please contact Ben Haven (bhaven@email.unc.edu) Student services managers

6. First-Year Seminars • Spring 2020 – New Topic/Course • Schedule using your department’s FYS special topics number (e.g., ENGL 89, POLI 89) • Include the title of the course within the Free Format Topic section of the Meetings tab in all caps. • Instructor submits an FYS Prospectus Form (syllabus required): • http://fys.unc.edu/for-faculty/first-year-seminar-prospectus-form/ • Deadline = October 1, 2019 • If this is the second time offering the same seminar under your 89 course number, the instructor does not need to submit a new Prospectus Form. • If a FYS Special Topics 89 course has been offered twice, please have the instructor submit the course for a permanent number using CIM. Student services managers

7. IDEAs in Action - Course Approval Timeline Office of Undergraduate Curricula, 8/23/2019 Curriculum Approved Submission deadline (phase #1), OneDrive 04/12/2019 10/15/2019 GO LIVE (Fall 2021) 08/24/2021 Submission deadline (phase #2), OneDrive 02/01/2020 Submission deadline (phase #3), CIM 10/15/2020 2019 2021 Apr Jul Oct 2020 Apr Jul Oct 2021 Apr Jul Today 119 days 05/01/2019 - 10/14/2019 0% Update syllabi 164 days 10/16/2019 - 06/01/2020 Review syllabi, faculty committees (phase #1 and #2 courses) 35% 66 days 06/02/2020 - 09/01/2020 0% Tag approved courses in ConnectCarolina 67 days 10/01/2020 - 01/02/2021 30% Schedule Fall 2021 classes in ConnectCarolina 103 days 04/01/2021 - 08/23/2021 0% Fall 2021 registration

8. IDEAs in Action Course Submission Process Process Access OneDrive Folder and Review Resources Identify Faculty Liaison Meet with Your Undergraduate Curriculum/Instructional Committee (if exists) Prioritize Courses Share Information With Your Faculty Review Syllabi for Uploading to OneDrive Update Spreadsheet Contact The Office of Undergraduate Curricula https://curricula.unc.edu/curriculum-proposals/ideas-in-action/course-submission-process-2019-2020/ Student Services Managers

9. IDEAs in Action Course Submission Process What Happens Next? OUC will review spreadsheet, Gen Ed requests, and syllabi. If incomplete, OUC will contact faculty liaison. By November 1, 2019, OUC will provide all departments/schools with a summary of course submissions and Gen Ed requests, by division. This information may be helpful in selecting courses and Gen Ed requests for Phase #2. The General Education Oversight Committee (GEOC) will review syllabi. Student Services Managers

10. Triple-I Pilot Courses • Start the Process • Form your teaching team • Propose a topic and develop your team • Joint a team with a topic in development • Confirm with your department chairs • Submit Prospectus Form • Fall 2020 deadline: November 1, 2019 • Spring 2021 deadline: April 15, 2020 • Questions? • Cary Levine (Triple-I Faculty Director), clevine@unc.edu • Nick Siedentop (Curriculum Director), nick_siedentop@unc.edu Student services managers More info: https://curricula.unc.edu/curriculum-proposals/ideas-in-action/iii-course-development/

11. Curriculum Submission Process Student Services Managers Spreadsheet/OneDrive October 15, 2019 Fall 2021 Spreadsheet/OneDrive Fall 2021 February 1, 2020 CIM-Course Form Fall 2020 October 15, 2019 October 15, 2019 Fall 2020 CIM-Course Form Fall 2020 October 15, 2019 CIM-Course Form October 15, 2020 CIM-Course Form Fall 2021 Fall 2020 October 15, 2019 Dept memo & Catalog text

12. Student services managers CIM Courses: Dynamic/Responsive Workflow

13. Student services managers CIM: Update Roles and Users Workflow Updates: https://registrar.unc.edu/courses/curriculum-inventory-management-cim/

14. Student services managers Rollbacks: What Next? Rollback To a Role in Workflow(e.g., GEOG CIM SSM) To the Initiator (e.g., faculty member) 1. Go to CIM Homepage: https://nextcatalog.unc.edu/courseadmin/ 1. Go to Pages Pending Approval website: https://nextcatalog.unc.edu/courseleaf/approve/ 2. Select Edit and make changes. 3. Select Save Changes. 4. Select Approve. 2. Search for course proposal (if needed). 3. Select Edit Course and make changes. 4. Select Start Workflow.

15. Student services managers CIM: Requisite Enforcement Important Reminder: The default setting is “yes” for enforcing requisites.

16. Student services managers CIM: Requisite Enforcement (Query) Which courses have enforced requisites? Login to ConnectCarolina Query Viewer Query: NC_SR_CS_ACT_CAT_PREREQ Enter Subject code Export to Excel spreadsheet View R1 Group info in CC Course Catalog

17. Student services managers Fall 2020 Schedule of Classes • Classroom Policy Steering Committee • Provost Memo on Class Schedule Changes (Spring 2015) • https://provost.unc.edu/wp-content/uploads/2019/08/Class-Schedule-Changes-04.07.14.pdf • https://provost.unc.edu/classroom-policy-steering-committee/ • “Careful study of our classroom utilization patterns reveal additional impediments to teaching and learning: • Classes scheduled at non-standard times, which blocks access to classrooms and makes scheduling difficult for students • Unbalanced distribution of classes throughout the day, which limits students’ ability to find class offerings that do not conflict • Room assignments with enrollments mismatched to room capacities. • In addition, we are not fully meeting the following clear guidelines from UNC General Administration on appropriate levels of classroom utilization: • Classrooms should be occupied a minimum of 35 hours per week • 65% of the workstations should be used.”

18. Student Evaluations of Teaching (SET) Student Services Managers

19. Student Evaluations of Teaching (SET) Student Services Managers Office Hours for DIG selection tutorials

20. Student Services managers SET Questions? Heather Thompson Course Evaluation Coordinator heather_thompson@unc.edu

21. CIM: Program Form To add, revise or inactivate a program (degree/major, minor, certificate) Project sign-off 9/10/2019 Demo https://unc-test.courseleaf.com/programadmin/ Student services managers

22. Student Services managers Questions? Nick Siedentop Curriculum Director nick_siedentop@unc.edu