Focusing on Our Mission 2010 Grant Writing Workshop

1. Focusing on Our Mission2010 Grant Writing Workshop Adapted with permission from the Houston Affiliate of Susan G. Komen for the Cure

2. Welcome! • Introductions • Agenda • Susan G. Komen for the Cure history • Komen Chicago • 2009 Community Profile • 2010 Komen Chicago Community Grants • Review Process, Reporting Requirements, Key Dates • Next steps

3. “Housekeeping” • Ask questions!! • Open, honest, learning environment • Mutual respect • Everyone participates — no one dominates • Stay on schedule

4. Workshop Objectives • Provide assistance and education on applying for a Komen Chicago Affiliate grant • Provide information on all grant funding programs • Assist in writing basic components of a grant proposal • Summarize the mission and history of Susan G. Komen for the Cure

5. Susan G. Komen for the Cure • A Sister’s Promise • Established in 1982 by Nancy Brinker to honor the memory of her sister, Susan G. Komen, who died of breast cancer at 36. • Our Mission • To save lives and end breast cancer forever by empowering people, ensuring quality care for all and energizing science to find the cures. • New Look/New Logo • 25th Anniversary unveils new name and logo

6. Fighting Every Day for Every Life

7. Domestic Affiliate Network

8. Komen Chicago

9. Komen Chicago Service Area • Service area includes: Cook, DuPage, Kane, Lake and McHenry counties

10. Key Fundraisers • Key Fundraisers: • Chicago Race for the Cure • Dancing with Chicago Celebrities • Golf for the Cure • 75% of funds stay in local community for breast cancer education, screening and treatment • 25% of funds are for breast cancer research

11. Komen Chicago Affiliate – 2009 • Raised nearly $2 million for breast cancer research • Awarded nearly $8 million locally for breast cancer education, screening and treatment • Currently – 17 STEP grantees

12. 2009 Community Profile

13. What is it? • Community profile • Comprehensive community needs assessment • Ensures Affiliates are focusing efforts toward addressing specific, unmet breast health and breast cancer needs • Komen Chicago Affiliate’s Community Profile • Done every two years in conjunction with the University of Illinois at Chicago and the National Cancer Institute's Cancer Information Service

14. Gaps: Access, Education, Disparities • Demographics • Breast Health Statistics • Key Informant Interviews • Breast Health Programs and Services Identification & Prioritization of Needs

15. Community Profile Information • A complete copy of the community profile is available on the Komen Chicago Affiliate Web site, www.komenchicago.org. • Planning for the 2011 Community Profile has started • Contact information • Leticia Kees – Lkees@komenchicago.org

16. 2010 Komen Chicago community grants

17. 2010 Statement of Need • Addressing Breast Health Disparities in Underserved Communities • Bridging Existing Gaps

18. Request for Application (RFA) • Request for Grant Proposals for STEP Grants • Funding announcements will be made no later than March 31, 2010 • Guidelines and instructions • Application components • Deadlines • Frequently Asked Questions

19. Writing a Grant — From Planning to Evaluation • Planning the Proposal • Writing the Abstract • Writing the Organization History • Project Narrative • Need for project • Writing goals and objectives • Activities planned • Timeline • Evaluation methods • Collaboration; Comparable Projects • Budget • Project Budget • Budget Justification • Current Sources of Funding • Internal Control Measures

20. Helpful Hints • Read the RFA carefully — follow ALL directions • Make sure to use the correct application • Include all required forms • Be innovative, passionate, realistic, specific • Write clearly; use active rather than passive voice • Avoid jargon or acronyms • Consider headings to improve readability • Check grammar, spelling and typos • Ask someone else to review your proposal before submission

21. Planning the Proposal • Do your homework! • Know Komen’s mission, history, past granting history, etc. Before you begin . . . • Consider how your project “fits” with Komen’s mission and funding priorities • Obtain input from the personnel in your organization that will be responsible for implementing the project • Explore opportunities for collaboration with others in your community • If you are proposing a new program, ensure you are not duplicating existing programs

22. Writing Organization’s Information • Clearly state organization’s mission • Provide a brief summary of the organization’s history, mission and goals of the organization • Do not exceed 200 words • Not necessary to repeat this information in the Project Narrative

23. Writing the Abstract • First impressions are important! • Abstract is used in publications to describe your project • Abstract is the reviewer’s first impression of your proposal • Communicates the essence of your project • Should be succinct and interesting • Include a short description of your project, the service(s) you plan to provide, target population, numbers if applicable, geographic focus and any other relevant information • 200 words maximum

24. Project Narrative • Explanation of your project • Include need for education, screening, diagnostics or treatment • Use local statistics • Describe target population and benefits of the project • Use specific statistics to support why the project is needed • Clearly describe how project addresses the statement of needs from the Komen Community Profile • Uniqueness of your program — why you?

25. Goals • Goals • Describe changes you are going to produce through your project • Increase access to breast cancer screenings for Chinese women living in AMCE County • Provide breast cancer diagnostic screening and treatment for indigent and/or uninsured women in XYZ County

26. Objectives • Objectives • Be specific, focus on target audience • Use a noun and action verbs • Tangible, concrete, measurable and achievable within the grant period • Be realistic • Basis for activities and evaluation • Provide screening mammograms to 100 uninsured, Chinese women living in ACME County using a mobile mammography van • Provide 275 diagnostic procedures including mammogram, ultrasound, biopsy, fine needle aspiration and surgical consultation to indigent and/or uninsured women living in XYZ County

27. Activities Planned / Implementation Timetable • Describe what you will do to achieve objectives • “Community-based and faith-based organizations will be contacted to schedule screening dates” • “Schedule 1 mobile mammography screening date per month” • “Conduct a monthly breast cancer educational program taught by nurse and nutritionist”

28. Evaluation Methods & Techniques • Evaluation determines if program has been successful • Two types • Impact or Goal-Based evaluation: Compares program results against the objectives • Process evaluation: Geared to more fully understand how a program works – how does it produce the results it does; Identifies strengths and weaknesses of a program; Helps to improve delivery of services

29. Letters of Collaboration / Long-Term Funding • Description of other organizations participation in the project • Describe specifically what the organization will provide • Description of other funding available for the project and/or strategies for funding that would ensure continuation of project should Komen funds not be available

30. Comparable Projects • Briefly describe other comparable projects in the service area • Explain why your proposed project is not duplicating current services • Uniqueness of the project • Example – cultural issues or language • Need is greater than what current programs can meet

31. Budget Forms and Justification • Projects become reality because the central idea is sold, not because the proposal is cheap! • Be realistic! Ask for what you need to ensure the project is successful. • Note restrictions • Salaries must be for personnel related to this project and not the general work of the employee • Equipment costs may not exceed 30% of direct costs and should be exclusively used on this project

32. Budget Forms and Justification • Justify expenses — Do they follow with the narrative? • Provide clear and concise explanation of budget line-items • Include calculations • $100,000 salary x 20% = $20,000 • Fringe benefits - $20,000 x 25% = $5,000 • $50 for office supplies x 12 months = $600

33. Current Sources of Funding / Internal Controls • Current Sources of Funding • Use form provided to included other committed funding sources • Internal Control Measures • Describe how you ensure Komen funding will be spent as the grant describes • Vendor selections (bid process) • Segregation of duties over cash disbursement and payment processing • Use of accounting program to track expenses • Board of directors oversight

34. Prior Komen Funding Project Summary • NEW in 2010! • Do not include final report • Provide one page summary of: • Brief description of project most recently funded by Komen (include date of funding) • Project accomplishments and challenges • Number of women served through the grant • Overall results of project • Complete form on all previous Komen funding

35. Grant Review Process Overview of Review Process • Compliance review • Local peer review • Board Approval Process

36. What Happens if You Become a Grantee? • The first step once you have been awarded funding is to execute the grant contract. • Once the Komen Chicago receives the executed contract then the first half of your payment will be sent. • Attend Grant Awards Reception • Make sure you are collecting the data necessary for the six month progress report and final report. • Make sure to turn reports in on time!

37. What Happens if You Become a Grantee? • Any changes to the grant need to have written approval from the Komen Chicago Affiliate. Change request forms are available on website under grantee resources. • Be prepared to host at least one site visit during the grant cycle. • Utilize the Komen Chicago Affiliate Mission Manager to help answer any questions or concerns related to the grant process.

38. Next Steps • Application Deadline • Notification of Receipt • Review Process • Funding Announcements