Battelle Endowment Grant Workshop 2007

1. BATTELLE ENDOWMENTGrant Writing Workshop Thursday, October 4, 2007 100 Stillman Hall 3:30 – 5:00 Office of Academic Affairs

2. Welcome • 1975 – Battelle Board of Trustees established a perpetual endowment at OSU • Income from endowment supports projects that demonstrate how science and technology affect humans • Intent of donors to give priority to projects that emphasize education and public service over research and development • This competition has evolved into an annual grant competition • Committee is comprised of professors from a variety of disciplines across campus, many of them previous Battelle Endowment grant recipients • Managed by Office of Academic Affairs at OSU Office of Academic Affairs

3. Purpose • (Abstracted from the letter of April, 29, 1975 from • S. L. Fawcett, President of Battelle to H. L. Enarson, President of OSU)  • A Battelle Endowment Grant provides funding to support university activities • Activities should be designed to further our understanding of the impact (both good and bad) of science and technology — on individuals — and on society • More emphasis on education and public service than on research • Influence future leaders • Make scientists and engineers more sensitive to social needs • Lead others to gain a better understanding of the capabilities and limitations of science and technology Office of Academic Affairs

4. Purpose • Activities should be designed to continue the examination and understanding of the impact of science and technology •   on individuals • IT impacts on lives • Genetic research •  and on society • Blogs and public opinion • Protection of personal data Office of Academic Affairs

5. Purpose • More emphasis on education and public service than on research • Battelle Endowment Grants are NOT intended to serve as seed grants for projects headed to NSF or NIH no matter how innovative the technology • Education and public service can have many forms • Conferences and meetings • Educational materials (cutting edge technology) • Partnerships with other agencies such as COSI, Public Schools, etc. Office of Academic Affairs

6. Purpose • Influence future leaders • Impact on students—more than just employing GA’s • Mentoring - document the role students will have in the project • Novel ways to teach science or about the impact of new scientific or technological findings • Impact on other leaders • State agency partners • Legislators • University or school officials Office of Academic Affairs

7. Purpose • “Two way street” - Dual missions • Make scientists and engineers more sensitive to social needs • Document the impact of new science on society - e.g., DNA testing • Instruction for Scientists and Engineers on social issues? Office of Academic Affairs

8. Purpose • Lead others (presumably, non-scientists and engineers) to gain a better understanding of the capabilities and limitations of science and technology  • The limits of measurement OR pesticides and public safety: the case of Heptachlor in Hawaiian dairy milk  Office of Academic Affairs

9. Purpose • Be realistic about what you can accomplish given the time and budgetary constraints Office of Academic Affairs

10. Overview • DEADLINE • Friday, November 2, 2007 @ 5:00pm • SUBMIT • 10 copies of complete proposal • electronic copy to betha@admin.ohio-state.edu • Follow instructions carefully on website: http://oaa.osu.edu/betha Office of Academic Affairs

11. Overview • PROCESS • Proposal checked for accuracy and completeness • Status of Principal Investigator - must be OSU faculty member Office of Academic Affairs

12. Overview • MID TO LATE NOVEMBER • Will contact PI if minor omission or error • Incomplete proposals returned to PI without committee review • EARLY TO MID DECEMBER • Complete proposals forwarded to Committee members for individual review • Committee members will enter independent rankings for each proposal on secure website • CONFLICT OF INTEREST • Committee members with conflicts of interest do not vote or discuss those proposals Office of Academic Affairs

13. Overview • MID JANUARY • Committee will meet to discuss proposals and rankings • Further information may be requested from PIs about their proposals • About half of the proposals will continue to the next round of review • Committee members re-read and re-evaluate the remaining proposals on secure website • MID FEBRUARY • Committee will meet to discuss remaining proposals and make final decisions • May choose to fully fund, fund certain aspects or choose not to fund at all Office of Academic Affairs

14. Overview • LATE FEBRUARY TO EARLY MARCH • Outcome letters mailed to all PIs on the same date Office of Academic Affairs

15. Overview • FURTHER COMMENTS • All contact will be through e-mail • Early submission of proposal to OAA office encouraged and allows for closer review with time to correct errors • Goals should clearly relate to the Battelle Endowment mission • All questions should be directed to the Battelle Endowment Coordinator. • The Battelle Endowment Coordinator cannot comment on the strength of a proposal as this is dependant upon the quality and quantity of proposals submitted each year Office of Academic Affairs

16. Grant Basics Funding Limits • 3 or 6 awards per year • $10,000 - $60,000 per year • Matching funds from department or college desirable • Indicated in support letters • Single year projects preferred • Multi-year projects considered • Funding for out years contingent on demonstrated and acceptable performance during previous year Office of Academic Affairs

17. Grant Basics Funding • Not acceptable • Faculty release time or summer salary (can be part of match) • Equipment otherwise available or not absolutely required for project • Future maintenance • Acceptable • GRA stipend and tuition/fees • Travel Office of Academic Affairs

18. Grant Basics Your Budget and the Committee • Budget subject to approval before award • Committee can ask you to revise it • Budget justification must be complete • Don’t make the committee guess Office of Academic Affairs

19. Grant Basics Appropriate Projects • Education and public service projects - not pure research • Exploring consequences of technology – more than using technology • Interdisciplinary • Outcomes with broad implications • Influence future leaders • Help scientists and engineers be more sensitive to social needs • Help non-scientists appreciate capabilities and limitations of science Office of Academic Affairs

20. Grant Basics Animal and Human Subjects • http://orrp.osu.edu/ Technology Licensing and Commercialization • http://tlc.osu.edu/inventors/index.cfm Office of Academic Affairs

21. Budgets, etc. • Battelle Endowment Awards • Battelle Endowment grants funded from an Endowment • Funds awarded are Development funds Governed by rules and policies set by • Battelle Endowment committee • Your department/college (Always check with your Fiscal Person) • University Office of Academic Affairs

22. Budgets, etc. • Hiring Graduate Students • Equipment • Reminders • Always work with your department HR/Fiscal people to develop your budgets • Follow university and department/college rules and regulations Office of Academic Affairs

23. Budgets, etc. • Responsibilities • Your department is liable for any overages • Grant over expenditures, will be funded by the department identified as the grant holder or your home department; Balances are monitored monthly by the Battelle Endowment coordinator Office of Academic Affairs

24. Proposal Writing Writing proposals for an interdisciplinary academic audience Office of Academic Affairs

25. Proposal Writing Target the Battelle Endowment Mission • Before you begin writing your proposal, read the Battelle Endowment Mission. • How would you respond if you were asked, “How does your proposal address key elements of the Battelle Endowment mission?” • Include your response(s) to this question explicitly (and repeatedly) in the abstract and narrative of your proposal. Office of Academic Affairs

26. Proposal Writing Organization • Structure your proposal according to the Battelle Endowment guidelines • Use headings in the narrative to indicate where the reader can find each of the elements described in the Battelle Endowment guidelines Office of Academic Affairs

27. Proposal Writing Clarity Explain things so that the Battelle Endowment committee members will understand them • Explain the problem – in terms that can be understood by reviewers outside your field • Explain the solutions you propose – especially the technological solutions -- in terms that can be understood by reviewers outside your field • Identify and answer possible objections Office of Academic Affairs

28. Proposal Writing Writing • Make the document easy to read (design and typography) • Avoid jargon and acronyms as much as possible • Define technical terms and acronyms the first time you use them • Be specific – avoid vague all-encompassing statements • Have someone outside your field review the proposal Office of Academic Affairs

29. Parting Advice and Questions Office of Academic Affairs

30. For additional information CONTACT:J. Briggs CormierBattelle Endowment Coordinator Office of Academic Affairs 203 Bricker Hall 190 North Oval Mall Columbus, OH 43210 Phone: 292-5881Fax: 292-3658 E-Mail: betha@admin.ohio-state.edu Website: http://oaa.osu.edu/betha/ Office of Academic Affairs