Best Practices Committee

1. Best Practices Committee 2006 Federal IT Summit October 4, 2006

2. Original Charter • The Best Practices Committee (BPC) is established by the CIO Council Charter to serve as a focal point for promoting information management/information technology (IM/IT) best practices within the federal government. The BPC brings together a team of IT professionals committed to identifying the most successful of IM/IT practices being implemented in industry, government and academia; and sharing them with agency CIOs as best practices to be considered for emulation across the Federal government. It is about sharing the successes of others and not reinventing the wheel. It is about constantly learning and applying working models to reduce complexity and achieve results. It is also about cost avoidance and sound stewardship of the taxpayer's dollars.

3. What’s New • In addition to the standing committee membership, the BPC includes 2 (now 4) Communities of Practice which bring subject matter experts together across government and industry to learn and share what is working and what is not in the areas of Enterprise Process Improvement, IT Performance Management, Knowledge Management, and Semantic Interoperability. • “We want to integrate within our Committee and coordinate across the other two Committees to work on ‘better practices’ for information delivery to our stakeholders.” Best Practice Committee Co-Chairs George Strawn, CIO, National Science Foundation, and Hord Tipton, CIO, Department of the Interior

4. Mission Statement • The new Best Practices Committee will: • 1. Build on our legacy. • 2. Embrace the Architecture Principles for The Federal Government and support the Federal Enterprise Architecture Program. • 3. Evolve the committee organization. • 4. Enhance our relationships with the other Committees and our joint activities. • 5. Report our success stories regularly.

5. Purpose • The Best Practices Committee (BPC) and its four Communities of Practice (CoP) (Enterprise Process Improvement, IT Performance Measures, Knowledge Management WG, and Semantic Interoperability) will network with the other two Committees (Architecture & Infrastructure and the IT Workforce Training) in a series of joint events to continue to build a dynamic information base for our stakeholders of cross-Committee and individual Community of Practice activities in the COLAB Wiki. • The BPC and its four CoPs plan to meet monthly and document their activities in the COLAB Wiki so progress on the deliverables will be available immediately, as well as work to summarize the results annually for the CIO Council and others during FY 2007-2009. • See Government Computer News, August 21, 2006, The amazing Wikis: From the CIO Council to the CIA, the lightweight collaboration platform is taking hold—but it’s not a no-brainer. • http://www.gcn.com/print/25_25/41673-1.html

6. Wiki (“Fast” Writable Web) http://colab.cim3.net/cgi-bin/wiki.pl?BestPracticesCommittee

7. Key Performance Indicators • The BPC and its individual CoPs will conduct monthly meetings in at least 80% of the months in the year which will feature best practices and reports on progress towards their deliverables. These will be documented 100% of the time in our dynamic information base for our stakeholders and summarized annually for the CIO Council and others. • The BPC and its individual CoPs will conduct joint activities with the other two Committees in at least 50% of its meetings, workshops, conferences, etc.

8. Some Examples of Best Practices • Council on Excellence in Government: CIO Boot Camp • COLAB: An Open Collaborative Work Environment to Support Networking Among Communities of Practice • The Federal Enterprise Architecture • The CIO Council's IT Workforce Committee • Ontology for Enterprise Architecture at the FAA • Survey of Members of the KM WG of the Federal CIO Council: KM Practitioners in U.S. Federal Agencies See the COLAB Wiki: An Open Collaborative Work Environment to Support Networking Among Communities of Practice at http://colab.cim3.net/wiki

9. CIO Boot Camp • In partnership with the Council for Excellence in Government (CEG), the Federal CIO Council BPC offers an orientation for new Federal agency CIOs and deputy CIOs. This two-day CIO Boot Camp provides new CIOs with insight and knowledge that can enhance their ability to achieve the missions and results of their agencies. CIOs and deputy CIOs interested in enrolling or learning more about this orientation program, may contact Fred Thompson at fthompson@excelgov.org and Michele Heffner at michele.heffner@gsa.gov. • November 8-9, 2006, by invitation only to new CIOs.

10. Some Accomplishments • 1. CIO Boot Camps each of the last 2 years and the upcoming CIO Boot Camp, November 8-9, 2006. • 2. Helped produce at least one major event across 2-3 of the other Committees in the last three years and the upcoming Federal IT Summit, October 4, 2006, involving a collaboration across all three committees. • 3. Best Practice Committee Communities of Practice producing results: • a. The Enterprise Process Improvement CoP was formed to develop and promulgate best practices to improve processes used to produce and deliver products and services to the public. • b. The IT Performance Measures CoP worked to increase organizational performance by achieving organizational alignment using the Performance Reference Model and developing PRMs for selected Lines of Business.

11. Some Accomplishments(continued) • 3. Best Practice Committee Communities of Practice producing results (continued): • c. Research was conducted by the KM Working Group of the Federal CIO Council in 2005 and 2006 to determine the status of the implementation of KM practices in U.S. federal agencies. • d. The Semantic Interoperability CoP delivered two white papers to both the AIC and BPC on "Introducing Semantic Technologies and the Vision of the Semantic Web" and "Semantic Wave 2006: Executive Guide to the Business Value of Semantic Technologies" and has conducted four Semantic Interoperability for E-Government Conferences and a 5th for October 10-11, 2006.

12. Monthly Meetings • Date: October 16, 2006. Time: 1-3 p.m. • Place: NSF (Ballston Metro Station), Room 120. • Badges: Not Required • Wiki Page Agenda: http://colab.cim3.net/cgi-bin/wiki.pl?BestPracticesCommittee_2006_10_16 • Remote Access: See Wiki page the day before. • Contact: Brand Niemann, Secretariat, niemann.brand@epa.gov

13. October 16th Meeting Agenda • 1. Opening Remarks and Welcome to New Participants – Co-Chairs, Hord Tipton and George Strawn • 2. Featured Best Practice: • Standards-Based Best Practices & EA, Dr. Linda Ibrahim, FAA & Ms. Diane Reeves, DOI, at the 2006 Federal Summit, October 4, 2006. • 3. Action Items from September 19th Meeting and Calendar – Secretariat • 4. New Business: • Spatial Ontology Community of Practice (SOCoP) Proposal • 5. Reports from the Communities of Practice • 6. Open Discussion - All • 7. Action Items - Secretariat • Next Meetings: November 20th, no meeting December 18th, and January 22nd • 8. Concluding Remarks – Co-Chairs, Hord Tipton and George Strawn • 9. Adjourn

14. September 13th Public Meeting* • Theme: Networking EA and the Best Practices Committee CoPs: • 1. Welcome and Introductions: • Brand Niemann, Best Practices Committee Secretariat • 6 Reasons Why We Are Doing This and the Best Practices Committee DRAFT Input to the CIO Council's Strategic Plan FY 2007-2009. • 2. Issue 1: Doing Both EA and KM: • Denise Bedford, World Bank, Developing a business layer in the overall EA and using the FTF model to frame our business architecture. • Remarks from those that do both EA (even programming) and KM (even ontologies): Con Kenny, FAA, and Pat Heinig, PPC, Inc. • 3. Issue 2: Coordination / Interoperability of Collaboration Tools: • 4. Issue 3: Joint Events: • 5. Closing Remarks / Adjourn • 6. Informal Networking (Ballroom available) *Atrium Ballroom B, Reagan International Trade Center, in connection with the 2006 Enterprise Architecture Conference, September 11-13th.

15. At the 2006 Federal IT Summit • Risk Management: Mr. Joe Jarzombek, DHS: • Supply Chain Management: Enhanced Risk Management in IT/Software Projects and Procurements. Enterprise process improvements don’t happen by accident. Come learn more about some practical ways to improve your risk management strategies and, ultimately, your project’s success. • Standards-Based Best Practices & EA: Dr. Linda Ibrahim, FAA & Ms. Diane Reeves, DOI: • Does (should) your agency consider standards-based best practices as guidance for improving management, acquisition, engineering, and operation of IT products and services? Which standards are being used? Are best practices considered when transforming the business, when developing to-be processes at the BRM level in your EA, when developing common business processes for FTF initiatives? Learn from the co-chairs of the Enterprise Process Improvement Community of Practice (EPIC).

16. Committee Organization: EPIC • Enterprise Process Improvement (EPIC): • Co-Chairs: Linda Ibrahim, FAA, and Diana Reeves, DoI • Secretary: Brenda Coblentz, DoE • Status: Charter and Strategy accepted on July 18th and August 21st. • Purpose: Provide process improvement-related information in support of the E-Gov Act of 2002 and the CIO Council Charter. Help develop content for the CIO Boot Camp. • Wiki Page: http://colab.cim3.net/cgi-bin/wiki.pl?EnterpriseProcessImprovementCoP

17. Committee Organization: ITPM • IT Performance Measures (ITPM): • Co-Chairs: Pat Plunkett, HUD, and Steve Ney, MITRE • Secretary: Vacant • Status: Operated very successfully for several years and re-started recently after a six-month interruption to work on HUD's Vision 2010 modernization. • Purpose: Increasing organizational performance by achieving organizational alignment using the Performance Reference Model and developing PRMs for selected Lines of Business. • Wiki Page: http://colab.cim3.net/cgi-bin/wiki.pl?ITPMCoP

18. Committee Organization: KMWG • Knowledge Management (KM) WG: • Co-Chairs: Michael Novak, IRS, and Steve Else, The Center for Public-Private Enterprise • Secretary: Brand Niemann, EPA • Status: New Charter in preparation from OMB guidance. • Purpose: Develop and promulgate best practices to improve the management of knowledge and the use of knowledge-based solutions to providing government products and services to the public. Bring together guidance on the content, process and technology needed to ensure the Federal Community makes full use of its collective knowledge, experience, and abilities. • Wiki Page: http://colab.cim3.net/cgi-bin/wiki.pl?KnowledgeManagementWorkingGroup

19. Committee Organization: SICoP • Semantic Interoperability (SICoP): • Co-Chairs: Mills Davis, Project10x and Brand Niemann, US EPA • Secretary: Vacant • Status: Chartered in April 2004, Two White Papers, Four Conferences, and 5 Activities: • Lead DRM 2.0 Implementation Through Iteration and Testing Team – Became Semantic Wikis and Information Management WG (SWIM) • Common Upper Ontology WG (CUO) • FEA Reference Model Ontologies (FEA-RMO) • Health Information Technology Ontology WG (HITOP) • Ontology and Taxonomy Coordinating WG (ONTAC) • Purpose: Achieving "semantic interoperability" and "semantic data integration" focused on the government sector. • Wiki Page: http://colab.cim3.net/cgi-bin/wiki.pl?SICoP

20. Relationships and Joint Activities • There is a cross-walk between the AIC Subcommittees and the BPC Communities of Practices and ongoing cooperation on joint activities and networking of enterprise architecture and knowledge management. • The IT Workforce Committee looks at IT issues with a human capital perspective while the Best Practices Committee looks at IT issues from a more technical approach, so the partnership is complimentary and productive. • There is a need to coordinate the multiple collaboration tools and Web sites and work towards greater coordination and interoperability.

21. Relationships Between AIC and BPC Activities

22. Networking EA and KM: 6 Reasons See Sixth Reason on the Previous Slide.

23. Wiki Pilot Project for.. http://colab.cim3.net/cgi-bin/wiki.pl?FederalITSummit_2006_10_04

24. “Best Practices” at the Summit • The Best Practices Committee is supporting the 2006 Federal IT Summit and the CIO Council community by capturing the "what (are they), how (do we capture them), and where (do we put them)" of the "best practices" we hear discussed at this Summit. • Example: • Best Practice 1: The Federal Enterprise Architecture • Person: Dick Burk, Chief Architect and Manager, Federal Enterprise Architecture Program Management Office – OMB • Concepts: • 1. The Federal Enterprise Architecture is more than the five Reference Models. • Example: The Seven Architecture Principles for the Federal Government have been endorsed by the Architecture & Infrastructure Committee and await Karen Evans review. • 2. The Architecture Segments include the Lines of Business (LoB) and Common-Shared Services • Example: Financial Management LoB and the Records Management Service • 3.-6. see http://colab.cim3.net/cgi-bin/wiki.pl?FirstFEATEM#nid394Z