National Service Criminal History Checks: Compliance Requirements and Resources

1. Member Timesheets-Required Elements Time In/Time Out Track Service, Training, Fundraising Hours Service Description Site Supervisor/Program Director Signature and Date Member Signature and Date Certification Statement

2. Sample Timesheet

3. Timesheet Tips Make sure Members submit complete timesheets (missing dates, signatures). Make sure that site supervisors sign and date Make sure that totals are correct Make sure that service descriptions are clear Talk to your program consultant before assigning “special projects” to Members. Members may not receive service hours for service outside of the normal service area. Program Directors are responsible for verifying Member service hours.

4. National Criminal History Background Checks: What you need to know

5. WHO? Covered Positions: All individuals serving in a covered position MUST undergo National Service Criminal History Checks. Criteria: Any individual who receives a (federal or match) Salary Stipend Living Allowance Or a national service education award

6. PROGRAM START-UP: • NSOPW check completed before work begins. • Criminal history check(s) initiated no later than the start of work. • Verify identity with government photo identification. • Obtain written authorization prior to initiating the checks. • Document understanding that selection is subject to the Check • results. • Determine where the checks must be obtained from. • Pay for checks Compliance Requirements

7. Post-Check Initiation/Receipt: • Provide opportunity for review of findings • Keep information confidential • Perform accompaniment while checks are pending when in contact with vulnerable populations (i.e. timesheets) • Maintain the results of checks • Document that you verified identify and conducted the checks • Document that you considered the results for checks. Compliance Requirements

8. Resources!National Criminal History Checks https://www.nationalserviceresources.org/national-service-criminal-history-check-resources

9. NSOPW • WHAT: Conduct nationwide search of US Department of Justice National Sex Offender Website Registry Check. • WHEN: Completed BEFORE the start of service. • HOW: Visit www.NSOPW.gov. Conduct name-based search utilizing government issued photo ID. • State Repository • WHAT: Conduct state of residence and state of service. • WHEN: Initiated no later than start of service. • HOW: Check CNCS designated state repository. http://www.nationalservicresources.org/files/table-of-designated-state-repositories-and-alternatives-05-07-12.pdf • FBI • WHAT: Obtain fingerprint based FBI check. • WHEN: Initiated no later than start of service. • HOW: 2 methods- 1) Individuals may submit request to FBI. 2) FBI-approved Channeler. 3 Part Background Check:

10. DO NOT allow individuals in covered positions to start work before completing and documenting the nationwide NSOPW. • DO NOT allow an individual in a covered position to have unaccompanied access to vulnerable population before either the results from the State or FBI check is cleared. • DO NOT initiate State and FBI checks after the individual in a covered position starts work. • DO NOT fail to document, document, document. • DO write Policies and Procedure in case of staff turnover. • If a third-party is involved, the program assumes liability of ensuring every component of the National Service Criminal History Check meets requirements. Things to Remember:

11. National Service Criminal History Check (NSOPW, FDLE, FBI) • Member timesheets • Member Service Agreements & Site Service Agreements • Overall member files • Data collection process and certification Technical Assistance & Monitoring Compliance Site Visit