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Substitute Orientation

Substitute Orientation. Crescent School District 2018-19. Stuff we will cover. Payroll *New* SmartFind Express Substitute Calling System SmartFind Call Times & Dates Check-in / Check-out Procedures Computer Access & Attendance Student Issues Safe Schools Trainings

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Substitute Orientation

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  1. Substitute Orientation Crescent School District 2018-19

  2. Stuff we will cover Payroll *New* SmartFind Express Substitute Calling System SmartFind Call Times & Dates Check-in / Check-out Procedures Computer Access & Attendance Student Issues Safe Schools Trainings Other Compliance Reminders

  3. First Things First $150 per day for 7.5 hours All subs should be available for a full day of work. Even if the teacher you are subbing for is part-time, we may need you in another spot. If you find yourself finished early, please check with the office before leaving. Cut-off is 2nd Friday of each month You will receive a pay stub with your direct deposit payment. Report any discrepancies to payroll. Evie Wonderly, (360) 928-3311 ext 1006 Get’s Paid in August Get’s Paid in September

  4. Log-in Changes for Subs We are using Smart Find Express as our absence management system. FIRST - Register by Phone at 360-215-3388. You will need an Access IDfrom us and will be asked to record your name and set a 6-digit pin number. THEN – Log in using your Access ID and PIN Our Crescent School District landing page is https://crescent313.eschoolsolutions.com .

  5. Call Times & Dates Calls to solicit for a substitute teaching job will only be made during these times: 5:30 am to 7:30 am – Today’s Jobs 3:00 pm to 9:00 pm – Future Jobs You can restrict these times further in your personal settings. You can also set your calendar to block out dates when you will not be available for taking calls/jobs.

  6. Smart Find Express Overview/Help Substitute Users Guide and videos are available under the Help Tab or call Evie at 360-928-3311 Ext 1006

  7. Check-In, Check-Out • Upon arrival, check-In at the district office: • Sign in! (this is used for payroll – pretty important if you like being paid) • Obtain key, class rosters, and computer login (if needed) • The “Substitute Book” will be in the teacher’s classroom. • Pay for lunch, if desired. Lunches must be pre-purchased at the district office; the lunchroom is not equipped to take payments. If you find yourself a frequent lunch buyer, talk to the business office to obtain your own lunch code, and then you can pre-pay for multiple lunches at one time. • At the end of the day: • Leave the class roster in the Substitute Book. • Leave Substitute Book on teacher’s desk. • Lock up and return key to office, then sign out. If you are leaving before the end of the school day, please document the time (new procedure). • If your day looks like it will end before the end of the school day, ask a school administrator if you are needed elsewhere. • Last Minute Cancellations • If you accept a job, but have to make a last-minute cancellation, please call the District office. If you leave a voice-mail message, please leave your name and the teacher’s name.

  8. Computer Access & Attendance • Computer Access: • See Kathy Silva for: • A temporary login into the computer system, or • Your own login into the computer system • Required – Signed Employee Electronic Use Agreement • Neither the district nor the teacher will provide access to the classroom teacher’s data or gradebook • Taking Attendance: (modified from last year) • Mark attendance on the class roster for each period (only at the beginning of the day for elementary). Send a student runner to bring the roster to the office. • Attendance should be taken within the first 10 minutes of class.

  9. Student Issues • Discipline • Policies • Weapons • Dress Code • Cell Phone Use • Other

  10. Login at https://crescent-wa.safeschools.com/login • Mandatory Trainings: • What Every Employee Must Be Told (66 minutes) • Bloodborne Pathogen Exposure Prevention (19 minutes) • Boundary Invasion (25 minutes) • Bullying: Recognition & Response (25 minutes) • Suggested Training: • Online Safety: Cyberbullying (21 minutes) • Deadline to Complete mandatory trainings: 10/31/2019 • If you can bring in a certificate* from watching these through another district, please do and we will waive the requirement. (*Or email to Nora Martin at noraw@crescent.wednet.edu. ) Safe Schools Training

  11. Current teaching or substitute certification – must register with our district. If your certificate has an expiration date, also please register with us at every renewal. • Fingerprinting • Application & Sexual Misconduct Forms • Payroll/Hiring Compliance • W-4 • I-9 (SS & DrLicense) • Direct Deposit • Retirement • Hours are reported to DRS. Substitutes can purchase service credit for retirement, and should contact DRS for more information. • Sick Leave • Subs earn one hour of sick leave for each 40 hours worked. Sick leave balances will appear on each month’s pay stub. If you should need to use sick leave, please contact Evie Wonderly, 360-928-3311 ext 1006. Other Compliance Stuff

  12. Know someone who wants to sub at Crescent? Substitute Applications can be submitted online using our Fast Trak system: https://www2.wrdc.wa-k12.net/scripts/cgiip.exe/WService=wcresces71/rapplmnu03.w Are you interested in taking substitute para jobs? Pay is $15.32 per hour. If so, please contact Kathy Silva (360-928-3311 ext 1001) to get on the calling list. (Substitute para jobs are not posted in SmartFind at this time).

  13. Thank you For being part of our team!

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