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Join us at the Midland Independent School District Substitute Orientation and participate in a KWL activity to learn more about substitute policies, benefits, payroll, health and wellness, and more.
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MIDLAND INDEPENDENT SCHOOL DISTRICTSUBSTITUTE ORIENTATION 2015-2016
KWL ACTIVITY Good Morning, Welcome to Substitute Orientation! As an opening activity we would like for you to begin on the KWL Chart by filling in the first two columns of the chart with as many comments as possible.
AGENDA • 8:30 – 8:45 – Welcome (Irene Garcia) • 8:45 – 9:00 – Payroll (Meta Jones) • 9:00 – 9:15 – Benefits (Veronica Fritschen) • 9:15 – 9:30 – Health & Wellness (Imo Jean Douglas) • 9:30 – 9:45 – District Policy (Leah Robertson) • 10:00 – 11:00 – Safety (Chief Colburn) • 12:30 – 11:30 – Handbook (Irene Garcia) • 1:30 – 2:30 – Classroom Management (Irene & Kim) • 2:30 – 3:00 – AESOP (Kim Brown)
PAYROLL – Meta Jones(Substitute Handbook Page 5) Phone – (432) 240 - 1943 Meta Jones – Director of Payroll Email – meta.jones@midlandisd.net Rosemary Camacho – Payroll Clerk Email – rosemary.camacho@midlandisd.net
Absence From Duty Form • Must have complete substitute information and signature in order for substitute to receive payment
Record Keeping Suggestion: Keep a calendar of when and where you substitute, as well as the AESOP confirmation number for each assignment. This will help you keep track of your days and ensure accurate payment. It is important to sign in/out of the office, failure to sign the Absence from Duty Form and proper acceptance of jobs on AESOP will result in a loss of pay.
Health Insurance in Texas Schools The Affordability Care Act has mandated that employees who qualify for health care coverage be given the opportunity to enroll in the District Health Care Plan In order to qualify for the MISD Health care plan as a part time employee, you must average 30 hours per week or 130 hours per month. Midland ISD utilizes a 12 month look back period for qualifying part times employees for the health program.
Health Insurance in Texas Schools (Cont.) Once an employee has been deemed to satisfy coverage requirements The District will offer health care coverage at the employee level of 100% for the sustainability period, which is the next 12 months. Part time employees must continually maintain or exceed the 30 hours per week or 130 per month for each look back period to maintain eligibility. Part time employees may waive their eligibility of coverage if they choose to do so.
BENEFITS – Veronica Fritschen Phone – (432) 240 - 1952 Email – veronica.fritschen@midlandisd.net 457
Benefits This form is mandatory - because you do not contribute to TRS or Social Security as a substitute, 7.50 per cent of your pay will be placed in this account. *TRS Retirees are exempt from contributing to this account.* Beneficiary Social Security Number is required Signatures and complete information is needed in order to be processed.
HEALTH & WELLNESS –Imo Jean Douglas(Substitute Handbook Page 30-31) Phone – (432) 240 - 1524 Email – imojean.douglas@midlandisd.net
Clinic Referral Slip • Valid Reasons for Sending a Student to the clinic: • Vomiting (not just spitting up phlegm) • Bleeding • Animal bite • “Not feeling well” persist beyond 45-60 min. or is extremely sudden and severe • Symptoms of infection in any area: redness, heat, pain, swelling, pus • Earache (Never put cotton, tissue or anything IN the ear) • Undiagnosed rash • Exhibits problems related to chronic illness (asthma, diabetes, migraines, allergic reactions) accompany student, if indicated • Sore throat When sending a student to the clinic: Teachers needs to send each student with a Clinic Referral Slip, indicating the primary complaint and the time the student left the classroom to go to the clinic. In case of emergencies, the nurse may need to come to the site and make an assessment.
Health & Wellness Reasons to call nurse to site: Loss of consciousness Seizures Serious falls or accidents that involve head, neck, spinal or upper leg injury DO NOT MOVE STUDENT, SEND FOR NURSE. WHEN THE NURSE ARRIVES, AN ASSESSMENT WILL BE DONE TO DETERMINE IF 911 SHOULD BE CALLED. Valid Reasons for Sending a Student to the clinic: (cont.) • Injury to head, eyes, face, ears • Bone/joint injury: student should not bear weight, bend or move extremity until assessed) • Signs of allergic reaction: hives, itching, swelling of mouth/lips, hoarseness, abdominal pain, nausea, vomiting, dizziness or wheezing • Suspected head lice • Nosebleed: student should pinch own nose closed, breathe through mouth, be accompanied to clinic • Splinters: the site will be cleaned and covered, if it is embedded
Health & Wellness Bloodborne Pathogens: are microorganisms such as viruses or bacteria that are carried in blood and can cause disease in people. Bloodborne Pathogens can be transmitted through contact with infected human blood and other potentially infectious body fluids Infected body fluids can transmit the pathogens(s) through: Accidental puncture from contaminated needles, broken glass or other sharps Broken or damaged skin (open sores, cuts, abrasions, acne, blisters) Mucous membranes of the mouth, eyes, or nose Bloodborne Pathogens may include: • Hepatitis C • Hepatitis B • Human Immunodeficiency Virus
Health & Wellness If you are exposed: Wash the exposed area thoroughly with non-abrasive, anti-bacterial soap and running water. If blood has splashed in the eye or mucous membrane, flush the affected area with running water for at least 15 minutes. Report the exposure to your supervisor as soon as possible. Fill out an exposure report form. ALWAYS WEAR GLOVES*** IN ALL EMERGENCY SITUATIONS INVOLVING BLOOD OR POTENTIALLY INFECTIOUS MATERIALS TO TRY TO MINIMIZE YOUR EXPOSURE. REMOVE GLOVES INSIDE OUT AND DISPOSE OF THEM. WASH HANDS THROUGHOULY WITH SOAP AND RUNNING WATER FOR AT LEAST 15 SECONDS. ***If you are latex sensitive or have a student with a latex allergy, please notify health services. Vinyl gloves are available.
District PolicyLeah Robertson - School Attorney 240-1022leah.robertson@midlandisd.net • Professionalism • FERPA • What is an educational record? • Who can have it? • Discipline • Inappropriate relationships
SAFETY Substitute Handbook pages 27-29 Chief David Colburn Phone – 967-3901 Email – david.colburn@midlandisd.net Or Lieutenant Kevin Brunner Phone – 967-3900 Email – kevin.brunner@midlandisd.net
Then vs. now Do we care ? Have we learned anything ? Deliberate Indifference Any action vs. no action
Is it complicated ? Does everyone have to participate ?
Flipchart In every room Staff and students understand its purpose Class participation in construction of emergency kit. Make it fun and meaningful.
4 commands Lockdown Shelter in Place Building Evacuation Site Evacuation
Lockdown Event outside or off campus that has potential to come on campus or in building Actions taken
Shelter in Place Event taking place on campus or in building Shooter or Weather Actions taken
Building Evacuation Event that requires occupants to leave but remain on campus Event stabilized Chemical leak or spill Action taken
Site Evacuation Required for the safety of all. Event has expanded to surrounding areas Action taken
Who Trains ? All first responders Staff – teachers, custodians, food service, etc.. Students – what if teacher is hurt ? Learning from past events Poor communication – separate systems Length of event Entry protocol
Where Do You Train ? Where the event is likely to occur Make it realistic Real time Scenarios should be a surprise to responders Debrief should be constructive, not a “gotcha” Drill, drill, drill !
When Seconds Count Everyone has a role to play Know what to expect from first responders Know what to expect from the school Limiting injuries and fatalities KNOWLEDGE IS POWER !!!!
Additional Resources Raptor • Sex offender database • Visitor tracking • Crisis event – who is on campus Rapid Responder • First responder locations • Critical data for first responders • Prepared vs. chaos
DIRECTOR OF SUPPORT STAFF SERVICES– Irene Garcia Phone – (432) 240 - 1801 Email – irene.garcia@midlandisd.net
SUBSTITUTES ARE IMPORTANT! • We value and appreciate you-our substitutes. • Students and our schools benefit when substitutes are well trained when they enter the classroom and actively instruct. • Substitute teaching, just as full-time teaching, comes with many responsibilities. • SCHOOL SAFETY- First and foremost- You assist the district in keeping all students safe.
Substitute Handbook and Expectations Substitute Handbook Page 4
Handbook (cont.) • Regarding Assignments (pg 5) • Long-Term Substitutes (pg 6) • Conference Period (pg 7) • Fingerprinting (pg 7) • Security Badges (pg 7) • Dress Code (pg 8)
Professional Ethics (pg 8) • One of the most important aspects of becoming an effective substitute teacher is how you view and portray yourself to students, staff and the community. Above all, you need to consider yourself a professional. Remember, students will encounter substitutes on a regular basis, and for that reason alone you are a very important part of the educational process.
Physical Contact (pg 15) • Maintain appropriate distance while working with students. • Do not assume that it is okay to touch, pat, put a hand on a student’s shoulder. • Inappropriate or overly aggressive physical contact is grounds for immediate dismissal. • Avoid being alone in a classroom with one or two students; Keep door open at all times when working with few students • Do not attempt to break up a fight; Your responsibility is to report the fight and get assistance
Handbook (cont.) • Confidentiality (pg 19) • Technology Resources (pg 20-24) • Personal Use of Electronic Media (pg 24) • Use of Electronic Media with Students (pg 25-26) • Substitute Discipline Management Plan (pg 34) • Unavailability and Resignation (pg 35-36)
Other tidbits: • NEVER leave the class unattended. • Keep personal opinions to yourself. • Never criticize the teacher, the lesson plans, campus, or the administrator. • You are expected to perform the duties of the teacher while in their role. • You are the adult in the room; we are paying you to be the adult and to supervise students at all times while following the teacher’s lesson plans!! • DO NOT, FOR ANY REASON, PUT YOUR HANDS ON STUDENTS!!!!
Daily Routine • First Come, First Serve • Calls may begin as early as 6:00 a.m. • If a principal calls you to work after you have agreed to work for another campus, be sure to inform the calling campus designee of the prior commitment. • It is important to return a campus phone call • Three unsuccessful attempts may result in inactivation on AESOP. • Arrive on time - • Times may vary for campus staff, Clerical Staff, Bus Monitors, Teacher Assistant, etc.
Daily Routine (cont.) Prior to Entering the Classroom • Check-in at the campus office • Obtain any keys that might be necessary • Ask about special procedures and schedules • Extra duties associated with the assignment – lunch, after school, etc. • School-wide events planned for the day- assemblies, field trips, etc. • Attendance procedures • Student medical concerns • Find out how to refer a student to the office.
Daily Routine (cont.) In the Classroom Prior to Students Arrival • Write your name on the board (Mr. Smith) • Review any posted expectations and rules • Review evacuation maps and any emergency data • Read through the lesson plans • Locate books and materials which will be needed throughout the day. • Study the seating charts. If you can’t find any, get ready to make your own. • Greet students with confidence as they enter the classroom.
Daily Routine (cont.) Throughout the Day • Carry out the lesson plans and assigned duties to the best of your ability. • Be positive and respectful in your interactions with students and school personnel.
Daily Routine (cont.) At the end of each class period or day • Account for all classroom materials • Have students straighten and clean the area around their desk. • Remind students of homework • Write a brief report of your day and leave it for the classroom teacher • Neatly organize the papers turned in by the students. • Close windows and turn off lights and equipment. • Make sure the room is in good order before you lock the door. • Turn in keys to the office.
