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Transition Committee

Transition Committee. Town of Chebeague Island, Maine. January 28, 2007. July 1, 2007. Today’s Agenda. 1. Budget – David Hill Review budget submitted to the Legislature in 2006 Process and timetable for development of Town of Chebeague Island Budget for July 1, 2007 Town Meeting

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Transition Committee

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  1. Transition Committee Town of Chebeague Island, Maine January 28, 2007 July 1, 2007

  2. Today’s Agenda • 1. Budget – David Hill • Review budget submitted to the Legislature in 2006 • Process and timetable for development of Town of Chebeague Island Budget for July 1, 2007 Town Meeting • 2. What will the Town of Chebeague Island Look like on July 2? – Donna Damon • Recommended Organizational Structure • Recommended implementation by July 2 • Recommended funding for establishing the Town • 3. Hiring Process – Mark Dyer • Policy • Process and timetable • Statutory considerations • 4. Report from the Marine Issues Subcommittee – Leon Hamilton • 5. Update on Education Subcommittee and public meeting in February – Carol White • 6. Contest for the design of a Town seal – Donna Damon • 7. Public Discussion

  3. Submitted February 24, 2006

  4. Why revisit this? • As a reminder that we have had a budget for over a year • Based on other islands, Cumberland, rough estimates • Not as accurate as current budget, but fairly accurate • To review the items that have been included in the budget • To consider this as a starting point for the development of the final budget • While recognizing that items may be higher or lower than budgeted, this is our budget of reference and we’ll come as close to this budget as we can.

  5. PRELIMINARY TOWN BUDGET (revised February 17, 2006) REVENUES Property tax revenue $2,219,510 Change in deferred (uncollected) taxes (37,500) Auto, snowmobile registrations/excises 48,500 Interest and lien costs 1,980 Hunting, fishing, shellfish licenses 1,200 Marriage, death, birth licenses/certificates 400 Boat registrations, excises 5,290 Building, electrical, plumbing permits 9,530 State revenue sharing 25,730 Homestead reimbursement 4,840 MDOT block grant 12,160 State education subsidy 30,000 Rescue fees 13,760 Parking violations 500 School lunch 2,000 Interest income 820 Mooring fees 5,020 Disposal fees 19,030 Total: $2,362,770

  6. EXPENSES Administration Town administrator and Selectmen $ 121,094 Assessor (part-time, contract) 22,760 Treasurer, clerk, tax collector 62,577 Consulting engineer, land planner 10,000 Legal and professional 36,543 Total: $ 252,973 Public Safety Police $ 81,223 Fire and rescue 114,151 Code enforcement 12,060 Total: $ 207,435 Public Works $ 150,000 Health, sanitation and welfare Waste disposal $ 164,840 General assistance 7,000 Total: $ 171,840

  7. Recreation $ 40,000 Education and library Chebeague Island Library $ 44,960 Chebeague Island School (total) 281,900 Tuition – MSAD #51 302,624 Transportation 55,000 School capital outlay 25,000 Total: $ 709,484 County Tax$ 107,485 Unclassified Cemetery $ 5,000 Elections 2,000 Planning Board 3,322 Insurance 40,700 Street lighting 4,000 Abatements 996 Payment in lieu of taxes/tax sharing outer islands 36,000 Dredging and wharf reserve accounts 30,000 Total: $ 122,018

  8. Unbudgeted expenditures (contingencies) $ 56,653 Debt Service Town of Cumberland settlement debt $ 29,250 MSAD #51 allocated debt 310,829 MSAD #51 settlement debt 129,803 Total: $ 469,882 Capital Outlay Administration $ 25,000 Public works 25,000 Public safety 25,000 Total: $ 75,000 TOTAL EXPENSES $ 2,362,770

  9. BUDGET SUMMARY: REVENUES: Property taxes $ 2,182,010 Excise taxes 48,500 Interest and lien costs 1,980    Total taxes 2,232,490 Licenses and permits 16,420 Intergovernmental 72,730 Charges for services 16,260 Other revenues 24,870    Total revenues $ 2,362,770

  10. Expenditures: General government $ 252,973 Public safety 207,435 Public works 150,000 Health, sanitation and welfare 171,840 Recreation 40,000 Education and libraries 709,484 County tax 107,485 Unclassified 122,018 Unbudgeted expenditures (contingencies) 56,653 Debt service 469,882 Capital outlay 75,000 Total expenditures $ 2,362,770

  11. Local valuation $ 115,265,900 Amount needed to be raised by taxes $ 2,219,510 Mill rate $ 19.26 Current mill rate $ 18.80 Percent increase 2.42% Current Mill Rate $ 18.80 per $1000 Tax on $150,000 home $2,820 Tax on $300,000 home $5,640 Post-Secession Mill Rate $ 19.26 per $1000 Tax on $150,000 home $2,889 Tax on $300,000 home $5,778 UPDATE: Current Cumberland mill rate is $19.40

  12. Factors affecting the budget • Inflation • Oil prices affect almost everything • New construction revenues • More specific and identified cost estimates The bottom line: • We don’t have all the answers but we’re on the right track • We’re doing our best to manage the budget to the best of our abilities

  13. Budget Development Process • Each committee responsible for developing budgets for their area • Bill Shane provided budget worksheets for each functional area with detailed line items • These worksheets will be revised to reflect Chebeague’s budgetary needs • All worksheets will be combined into master budget • Budget is combined with state and county obligations/support to generate mill rate

  14. Flowchart

  15. Sample of Expense Summary

  16. Sample of Cash Flow Projection

  17. Questions and Comments Briefly!

  18. What will theTown of Chebeague IslandLook like onJuly 2, 2007?

  19. Implement by July 2nd UP AND RUNNING!

  20. Funding to Establish the Town • Prior to July 1st • Donations from CICA • Other donations of equipment and services • Line of credit with TD Banknorth • Intended to cover necessary expenses • To be repaid immediately after 7/1/2007 • After July 1st • Tax Anticipation Note (TAN) • Money to run the town before taxes are collected • Will be included in warrants at Town Meeting • Property taxes, licenses and permits

  21. Questions and Comments Briefly!

  22. Hiring Process

  23. 1. Each position for employment with the Town of Chebeague Island will be described in a job description including key elements of the position, desired qualifications of applicants and proposed salary ranges.

  24. 2. Desired qualifications for each position shall include, among other things, experience working as a municipal or school district employee on Chebeague Island in a comparable position.

  25. 3. Each position opening and job description will be posted publicly on and off the island.

  26. 4. Current employees of the Town of Cumberland or MSAD #51 with experience working on Chebeague Island will be contacted to determine whether they have an interest in being considered for positions comparable to their current positions with Cumberland or MSAD #51 and encouraged to apply for employment with the Town of Chebeague Island.

  27. 5. In evaluating candidates for employment by the Town of Chebeague Island, applicants who are now employed by the Town of Cumberland or MSAD #51 with experience working in comparable positions on Chebeague Island will receive preference over otherwise equally qualified applicants without experience working on Chebeague Island as Cumberland or MSAD #51 employees.

  28. 6. The transition Committee will review all applications. Letters of intent to hire, including proposed salaries and benefits, will be offered to successful applicants. Hiring will be finalized on approval by the first Town Meeting.

  29. Tentative Hiring Timetable (Recommendation to be approved by full Committee) • Advertisements to be placed in Maine Sunday Telegram, Forecaster and other places announcing all positions – ASAP • Notices to be placed on Island, boat, etc. • Responses must be received by March 7th • Interviews to be conducted by Transition Committee during March • Letters of intent will be drawn up with successful applicants for July 1st start • All positions offered pending confirmation at town meeting

  30. Statutory Considerations • Jobs that require state training • Harbor Master • Clam Warden • Town Clerk • Other positions that require state training • Availability of state training • Recommendation that people who might want one of these jobs should make arrangements to attend trainings

  31. Questions and Comments Briefly!

  32. Report from the Marine IssuesSubcommittee

  33. Questions and Comments Briefly!

  34. Update from Education Subcommittee

  35. Questions and Comments Briefly!

  36. Town of Chebeague Island, Maine ??? July 1, 2007 What will our Town seal look like?

  37. Questions and Comments Unlimited

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